Fort Walton Beach Council agenda — 09-23-03 regular Council agenda — reading text

pledges, and grants. next week. Consensus of Council was to discuss the issue at the workshop meeting the Florida Communities Trust Charlene Greenwald, Jet Drive, advised the rules for grant opportunities through the Sound under the Fer. A 25% cash match is required, FCf) have changed since the City acquired property which would mean $ 1 million from the City. since the Sound property was purchased, The Interim City Manager confmned the rules of the FCf have changed and that the City paid $25, 000 cash match for the Sound property. I ~!~ ~~ I ~ ,~ L,:! L:-J ~ 7~;: : U) r~' J ~~ a~!~ I~ ~'-~? " 1 J. I ~:;~.~~.;~'~ I~' Annual Report by Erik Stenberg on Tennis Center Activities. of the tennis center during the past year and Erik Stenberg, 808 Dawn Lane, contractor, reported on the activities the tennis center. reported the City has saved $ 70, 000 since privatizing Y\~ l't~ l; E~~~~~ ~ i~;1f( t :~; 11i~~2~~ 1,' t~ 0~~~' u51~' I~ I~ I~-; '~~~~ Annual Report by Bill Madden on BMXlSkateboard Operations. the past year, and that the facility is Bill Madden reported on the activities of the BMXlskateboard operations during a huge success in the community. The Interim City Manager expressed the City' s pleasure working with both Mr. Stenberg and Mr. Madden, and that their facilities are an asset to the City.  OJi 09/ 09/ 03 Report from Museums Advisory Committee. The Interim City Manager reported the resignation of a committee member and informed Council could consider appointing a replacement for that member, or leave the committee as it is. She further advised the Chairman had planned on giving a status report but he is ill, and he will be invited back to speak to Council when he is available. I Request by the Fort Walton Beach Housing Authority for the City to Waive Current and Refund its Last Payment in 1 I Lieu of Taxes ( PILOT). Gail Sansbury, Executive Director of the Fort Walton Beach Housing Authority, requested that the last two years of Payment in Lieu of Taxes ( PILOT) be forgiven and that the PILOT. fees be waived indefinitely. Ms. Sansbury explained that budget comparison between fiscal years 2002 and 2003, and that funds for public housing decreases each year. She advised any funds reimbursed to the housing authority will be invested back into the community. The Interim City Manager advised that Staff researched other Florida cities that receive PILOT taxes, and of the 28 cities only two cities waive those fees. She explained since the City does not receive property taxes from the Housing Authority, and the PILOT payments are the only revenues received to provide police and fire services. Mr. Kelley moved to waive the PILOT fees for fiscal year 2002 and fiscal year 2003, not give a refund for FY 2001, and not to waive the fees indefinitely. Mr. Anderson seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. Co~ ideration of offering Tri-Care supplemental medical insurance benefit to eligible employees. Mr. Kelley moved to authorize the Interim City Manager to execute an agreement with Association and Society Insurance Corporation to offer 50% of the Tri-Care Supplemental Medical Insurance Program to 45 eligible City employees at the proposed rates as follows: ( 4) single coverage at $ 30. 25 per month for 12 months, $ 1, 452. 00; ( 41) family coverage at $ 80.25 per month for 12 months, $ 39,483.00, for a total of 540, 935. 00, a total estimated City savings of $11, 428.32. Mr. Campbell seconded motion. The Human Resource Director gave a briefreport on the insurance benefit. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Kelley, and Anderson in favor. J~~'/ r~ l\ If~.\':~' ~\; '~)l ~_ 0 ~~_~ C _jTIl)~~. ~~ I') ( Q)~ ,~~~)~~ Consideration of methodology for selection process for City Manager. The Interim City Manager explained to Council the methodology of the selection phase that Staff suggests. The key points for City Council consideration include the reviewing of applications, which will be submitted on Friday of each week, preparing a summary of qualifications matrix for Council review, and separating applicationS by those that meet minimum qualifications and those that do not meet minimum qualifications. The next step is the development of a short list of candidates, whereby each Council member select 10 applicants as their recommended finalists. This list would be submitted to the City Clerk, and those candidates named most frequently would comprise the list of final five finalists, or whatever number of finalists Council may determine. Third, a background investigation of the final candidates is needed, and Staff suggests the hiring of a consultant who is knowledgeable regarding verification of education and employment, credit checks, and criminal history. The fourth step is the actual interview with the finalists, and includes informing each finalist of the date and time of the interview, mailing package information on City information, the reimbursement for reasonable travel, lodging and meal expenses for candidate and spouse. Included in the interview process are post- interview activities, which include a tour of City facilities and a community reception for interested citizens to meet the candidates. Finally, the process of ranking the finalists, and it is suggested the City Council initiate a written ballot method. Following this step, contract negotiations would commence with the number one ranked fmalist. i I 62 09/ 09/ 03 Mr. Kelley moved to adopt the following selection phase for the selection of a City Manager: 1) Staff continue to provide Council with applications each Friday and' a qualification matrix be prepared for Council review; 2) A short list of candidates be developed of 10 finalists which would be submitted to the City Clerk, with frequently comprising the list of the final five finalists; 3) Conduct a those candidates named most mt to candidates ability to meet City Council' s expectation for a background investigation by a consult~ verify 4) Notification to five finalists of interview dates and time, and post interview activities; and 5) City Manager; Provide reasonable travel and lodging expenses for candidates. Also, to authorize the Mayor, with support to from the City Attorney, to negotiate a contract with the number 1 ranked candidate with respect compensation, benefits, and other terms; and to authorize the Interim City Manager to execute an agreement with Slavin Management Group to conduct the background investigations at a cost of $550. 00 per candidate. Mr. Tucker seconded motion. The meeting recessed at 8: 50p.m T -::\." . -. t1<.,,