Fort Walton Beach Council agenda — 04-14-09 regular — reading text

Pullen thanked the staff, saying the City has a good staff. He relayed to the Council -elect the importance of personal integrity and ethics and that they will be judged by those traits. Dr. Pullen also expressed the importance for them to know what is going on in their City. Mr. Minich stated it was a privilege for him to serve the community the past four years, and that each Council member needs to stand up for what they believe and vote on what they believe in, even if it is not the way everyone else votes. APRIL 1 OATH OF OFFICE CEREMONY The City Clerk reminded Council, Council- elect, and outgoing Council of the Oath of Office Ceremony at 5: 30 pm on Wednesday, April 1. ADJOURNMENT There being no further business, the meeting adjourned at 8: 33 pm. APPROVED: MAYOR: ATTEST: CITY CLERK Ive  MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA APRIL 1, 2009 INTRODUCTION A Special Meeting of the City Council of Fort Walton Beach, Florida, was held on Wednesday, April 1, 2009, at 5: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson ( returning incumbent) INCOMING COUNCILMEN: Bobby Nabors, Bill Patterson, Dick Rynearson CURRENT COUNCILMEN: Mike Holmes, Virgil Miller, Dennis Reeves, and Bill Garvie. OUTGOING COUNCILMEN: Dr. Wayne Pullen, Jim Hartwell, and Mike Minich. Also Present: Bob Mearns, Acting City Manager; Helen Spencer, City Clerk; and Toni Craig, City Attorney. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. INVOCATION Out -going Councilman Jim Hartwell gave the invocation. PLEDGE The Honorable T. Patterson Maney led in the Pledge of Allegiance. INSTALLATION CEREMONY The City Attorney introduced the Honorable T. Patterson Maney, Brigadier General, Army Reserves ( Ret.) and Okaloosa County Judge who will preside as the Installing Officer this evening. Judge Maney conducted the Oath of Office for Bobby Nabors, Seat 5; Bill Patterson, Seat 6; and Dick Rynearson, Seat 7. Judge Maney then conducted the Oath of Office for Mike Anderson, Mayor. PRESENTATION TO OUTGOING COUNCILMEN The Mayor presented to out -going Councilmen Dr. Wayne Pullen, Jim Hartwell, and Mike Minich an engraved Waterford crystal clock, a plaque, and a framed check for 8. 00 to Dr. Wayne Pullen, $ 4.00 to Jim Hartwell, and $ 4.00 to Mike Minich representing a $ 1. 00 for each year of service. REFRESHMENTS Everyone was invited to partake of refreshments.  4 -1 - 09 Special Council ADJOURNMENT Being no further business, the meeting adjourned at 5:45 p.m. APPROVED: MAYOR: ATTEST: CITY CLERK ddm  CITY COUNCIL MEETING April 14, 2009 Consent Agenda Request authorization for award one 132 Unit Niche Columbarium Wall, to Gulf Coast Wilbert, in the amount of $ 55, 000 Council approved the use of Perpetual Care Funds in the estimated amount of $ 60, 000 7.2 Agenda Item Number: V/  CITY OF FORT WALTON BEACH MEMORANDUM DATE: April 2, 2009 TO: Robert Mearns, Acting City Manager FROM: Jeff Peters, Recreation and Cultural Services Director SUBJECT: Request to Purchase One ( 1) 132 Niche Columbarium Wall SUMMARY Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization to award one ( 1) 132 Unit Niche Columbarium Wall, including 66 single spaces and 66 double spaces, to the lowest responsive, responsible bidder, Gulf Coast Wilbert, for a total cost of 55, 500. 00 as outlined in the attached tabulation. A budget amendment will be required to transfer the funds from the Cemetery Perpetual Care Fund to the General Fund in the amount of $ 58, 000 to include the cost of the niche columbarium wall and the concrete foundation needed for the wall. City Council approve the purchase of one ( 1) 132 Unit Niche Columbarium Wall, including 66 single units and 66 double units. F I N A N C I A L D A T A 1. DEPARTMENT: Recreation and Cultural Services 2. DIVISION: Cemetery 3. FUND: General 4. ACCOUNT # 001 - 5323 - 539 - 6310 5. ACCT. DESCRIPTION: Beal Cemetery Improvements 6. FY BUDGET: 2008/ 09 7. AMOUNT BUDGETED: 0 8. GRANT FUNDS: YES ® O AMOUNT 9. FUND TRANSFER: YES AMOUNT 10. FROM ACCT: 602- 2200 - 539 - 9920 11. TO ACCT: 001 - 5323- 539 - 6310 12. REASON FUNDS AVAILABLE FOR TRANSFER: 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ONE B I D I T E M D A T A 14. DESCRIPTION OF BID ITEM: 132 Unit Niche Columbarium Wall 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR ONE 16. # BID INVITATIONS SENT: 5 17. # BIDS RECEIVED: 2 18. # RESPONSIVE BIDS: 2 19. RECOMMENDED VENDOR: Gulf Coast Wilbert 20. BID AWARD AMOUNT: $ 55, 500. 00  8. GRANT FUNDS: YES ® AMOUNT 9. FUND TRANSFER: ES AMOUNT 10. FROM ACCT: 602 - 2200 - 539 - 9920 11. TO ACCT: 001 - 533 - 539 - 6310 12. REASON FUNDS AVAILABLE FOR TRANSFER: 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ON B I D I T E M D A T A 14. DESCRIPTION OF BID ITEM: 132 Unit Niche Columbarium Wall 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR ON 16. BID INVITATIONS SENT: 5 17. BIDS RECEIVED: 2 18. RESPONSIVE BIDS: 2 19. RECOMMENDED VENDOR: Gulf Coast Wilbert 20. BID AWARD AMOUNT: $ 55, 500. 00 21. COMMENTS: N/ A 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: ES NO ADD' L MAT FDR 25. TERM OF CONTRACT: N/ A 26. BID VALID TO: 27. BID PRICE VALID FOR TERM OF CONTRACT: ES NO 28. WARRANTY PERIOD: Warranty against any Natural Defects and transit and installation 29. DELIVERY TIME: 90 - 120 days 30. STATE CONTRACT: YES pq 31. CONTRACT #: N/ A 32. CO - OP PURCHASE: YES pq 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 35. ITEM DEMO' D: YES 36. REFERENCES CHECKED: YES NO ®/ 37. CONTRACT: ATTACHED ADD' 1 MAT FDR ®/ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A Rec.Rec. & & Cult.Cult. Services Services DirectorDirector REVIEWEDREVIEWED ANDAND CONCUR:CONCUR: qq i-,i-,// C)C) qq BrandyBrandy WunkeWunke DateDate FinanceFinance rectorrector REVIEWEDREVIEWED FORFOR AGENDA:AGENDA: Y17101Y17101 RR bertbert T.T. MearnsMearns DateDate ctingcting CityCity ManagerManager  BID TABULATION FOR ITB 09 -114 BEAL MEMORIAL CEMETERY 132 NICHE COLUMBARIUM 3/ 31/ 2009 MATERIALS LABOR DELIVERY BIDDER BID PRICE WARRANTY WARRANTY TIME Base Bid 1 IGULF COAST WILBERT 55, 500 YES YES 8 - 10 WEEKS Alternate Bid# 1 GULF COAST WILBERT 47, 285 YES YES 16 - 20 WEEKS Alternate Bid# 2 GULF COAST WILBERT 35, 750 YES YES 90 - 120 DAYS SAM CARROLL' S MEMORIALS dba 2 EMERALD COAST MEMORIALS 56, 716 YES YES 120 DAYS INVITATION TO BID MAIL DATE: 3/ 12/ 09 City of Fort Walton Beach, Florida BID NO: ITB 09 -114 Purchasing Department 105 Miracle Strip Pkwy OPENING DATE: 3/ 31/ 09 Fort Walton Beach, Florida 32548 Telephone: ( 850) 833 -9523 OPENING TIME: 2: 30 PM Fax: ( 850) 833 -9643 Website: http: / www.fwb.ore