Fort Walton Beach Council agenda — 04-14-09 regular — reading text

e.g., monthly or bimonthly. The Municipality may choose to have hard copy Supplements printed less frequently. The electronic media will reflect the entire Code as updated through the most recent Supplement. 4) NEW ORDINANCES on the WEB ( N. O.W.). MCC can post your ordinances on the web between supplements so that anyone searching your Code will find the most current legislation. To view this service, go to the Jacksonville, FL Code of Ordinances - See "Ordinances Enacted /Not yet Codified" located at the top of the Table of Contents. Although your ordinances will be a part of your Code database, MCC will not edit the Code to include the new ordinances - we will simply post the ordinances in their original form. The Code on the Web is maintained through the supplement Service. Once ordinances posted through the N. O.W. service are included in a supplement to the Code, they will be removed from the web. If you would like ordinances incorporated into the electronic version of the Code more often than your printed Code is updated, please consider our Electronic Supplementation service. 5) EDITORIAL SCRUTINY. The new ordinances will be studied by a member of the editorial staff of MCC in conjunction with the existing provisions of the Code for the purpose of determining if any provisions of the basic Code are repealed, amended or superseded. The page or pages of the Code containing provisions that are repealed or amended by ordinance shall be reprinted or printed to remove such repealed or amended provisions and to insert the new ordinances. 6) EDITORIAL NOTES. Appropriate editorial notes will be prepared and appended as deemed necessary by MCC. State law references appended to the new ordinances by the Municipality Attorney will be included as appropriate footnotes.  7) INDEX. When the inclusion of new material necessitates changes in the index, appropriate entries will be prepared and the necessary pages of the index will be printed or reprinted to include the new entries. 8) INSTRUCTION SHEET. Each Supplement will contain a page of instructions for removal of the obsolete pages and insertion of the new pages. The latest ordinance included in the published Supplement will be noted in boldface type on the Instruction Sheet. 9) CHECKLIST. A checklist of up- to-date pages will be prepared and kept current for the benefit of the user. The checklist of up -to -date pages will allow instant determination of whether the user is relying on a page reflecting current ordinances. 10) GRAPHICS. Should the Supplement contain tables, drawings or graphics for which special methods of reproduction or modification are required, the costs will be as set out on the Quotation Sheet. 11) REPRINTS. The looseleaf reprint pamphlets, which contain certain portions of the Code, including appropriate index pages, will be kept up -to -date at the same time the Code volume is supplemented, if desired. 12) SAMPLE ORDINANCE SERVICE. Sample provisions of specific subjects will be furnished upon request. A sample ordinance index will be furnished for use in requesting the desired sample provisions. 13) MCC AS TOTAL CODE ADMINISTRATOR. MCC offers to maintain an inventory of Codes and Supplements for sale to the public, over and above the number specified in this agreement for City use. MCC will be responsible for having available up -to -date copies of the Code for purchase by current and future subscribers. MCC will be responsible for marketing the Code to existing or potential subscribers. All handling expenses and risk of future sales of the Code will be incurred by MCC. MCC will set the sale price for the Code and future Supplements, as approved by the City. Should the City need additional copies of the Code, MCC will provide the desired number of copies at a discounted price. 14) UPDATE STATE LAW REFERENCES. Due to the nature of Supplementation, the state law references in a Code become outdated. MCC offers to update and add state law references at any time during this contract. MCC would also update the State Law Reference Table. Accordingly, a more complete legal review can be provided. See paragraph ( 15) below. The cost for the state law reference updating would be on an hourly basis, not to exceed a specific number of hours as agreed upon by MCC and the Municipality. 15) LEGAL REVIEW OF CODE. At any time in the future, the Municipality may request information and a cost for MCC to review the Code on a chapter -by- chapter basis against the current state law. Written recommendations will be submitted to the Municipal Attorney as to any Code changes deemed necessary or desirable as a result of such legal review. MCC' s attorney will work with the Municipal Attorney in drafting legislation as deemed necessary.  The cost for the legal review and drafting services would be on an hourly basis, not to exceed a specific number of hours as agreed upon by MCC and the Municipality. 16) SHIPMENT; DISTRIBUTION. Supplements will be shipped to the Municipality for distribution to the holders of the Codes. However, storage, distribution and billing services for outside users are available through MCC' s Distribution Services. Prices will be furnished upon request. The Municipality will have the exclusive right to sell the Codes and Supplements unless otherwise agreed to by the parties. 17) TERMINATION. The Supplement Service as provided herein shall be in full force and effect for a period of three ( 3)years from the date of shipment of the completed Code to the Municipality. Thereafter, the Supplement Service will be automatically renewed from year to year, provided that either party may alter or cancel the terms of this Part Three upon sixty (60) days' written notice.  QUOTATION SHEET PART ONE - REPUBLICATION 1) Base cost, includes $ 8, 975 a) Editorial work b) Typesetting and proofs C) Indexing d) Graphics e) Code formatted in Adobe PDF ( 50 CD' s) f) Printing and binding i. Number of copies 50 ii. Number of sets of special order tabs 50 iii. Estimated pages' 8 '/ z x 11 inches, single column 880 2) Base cost does not include: a) Pages in excess of those listed above will be billed as follows: 8'/ z x 11 inches, single column $ 10 b) Graphics, additional charge each $ 10 C) Freight charges ( invoiced upon shipment) Prepaid d) State sales tax, if applicable PART TWO —ADDITIONAL SERVICES AVAILABLE 1) Reprints Quotation upon request 2) Electronic Code: a) Data integrated with Folio BoundVlEWS one license $ 495 b) Each additional license $ 75 C) Site license for up to 15 users' $ 1, 000 d) Code on the Internet, per year $ 350 includes up to four updates) e) Code in a word processing format $ 150 A page is defined as the area on one side of a sheet of paper. A sheet contains two (2) pages. 2 If a graphic is larger than one page, the charge is then per page. PART THREE —SUPPLEMENT SERVICE 1) Annual fee for Supplements None 2) Number of copies 50 3) Cost per page a) 8'/ x 11 inches, single column $ 19 b) Graphics, additional charge each' $ 10 C) One set of updated electronic media, per Supplement $ 75 cost in addition to regular Supplement per page charge) d) Additional sets of updated electronic media, per set $ 75 4) Electronic Supplementation ( Costs include printed Supplements on a semiannual or annual basis.) 4 r7 qo 00 a) Quarterly or bimonthly schedule, cost per page: 8'/ 2 x 11 inches, single column b) Monthly schedule cost per page: 8 '/ 2 x 11 inches, single column 2 5) New Ordinances on the Web ( N. O.W.) a) Cost per ordinance, posted within 5 working days 15 b) Cost per ordinance, posted within 2 working days 25 6) Sample Ordinance Service - during the first year following shipment of the Code No charge PAYMENT 1) Upon receipt of proofs 6,735 2) Balance upon delivery of Code. 3) Payment for the Supplement Service will be due upon receipt of an invoice. Supplements will be invoiced when shipped. 4) Freight charges will be prepaid and invoiced at time of final billing. If a graphic is larger than one page, the charge is then per page. 2 Minimum $ 50 per posting.  This proposal shall be valid for a period of ninety (90) days from the date appearing below. Submitted by: MUNICIPAL CODE CORPORATION 11 Witness December 14, 2005 Accepted by: CITY OF FORT WALTON BEACH, FLORIDA Witness t ! Title Uty Manager December 20, 2005 ATTEST: Date City Clerk  CITY COUNCIL MEETING April 14, 2009 Discussion - Direction - Action Request to schedule workshop to discuss policy direction for leases for City property Agenda Item Number: 14. 2  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM DATE: