Fort Walton Beach Council agenda — 04-14-09 regular — reading text

19, 383, 139 to $ 19, 460,939. 27 28 Section 3. Beal Memorial Cemetery Perpetual Care Fund Budget Amendment 29 On April 14, 2009, City Council authorized using funds from the Cemetery 30 Perpetual Care Fund to purchase and install a 132 -unit niche columbarium wall at the 31 Beal Memorial Cemetery. 32 33 Therefore, there is appropriated $ 7, 638 from fund balance increasing the Beal 34 Memorial Cemetery Perpetual Care Fund budget from $ 70, 163 to $77, 801. 35 36 Section 4. Effective Date 37 This resolution shall take effect immediately upon approval by the City Council 38 and signature by the Mayor. 39 40 41 42 Adopted Mike Anderson, Mayor 43 44 45 Attest: Approved for Form and Legal Sufficiency: 46 47 48 49 Helen Spencer, City Clerk Toni L. Craig, City Attorney  FY 2008 -09 Budget Amendment #6 Resolution 2009 -11 GENERAL FUND Revenue Account & Amount Expense Account & Amount Comments Transfer from Beal Memorial Fund 001- 1600- 381 -2400 77,800 001- 1080- 539 -6355 19,800 CC appVd 02/24109 001- 5323 -539 -6310 58,000 On 4/14 agenda 77, 800 77, 800 FY 2008 -09 Adopted Budget 19,249,466 Budget Amendment # 1 3,200 Budget Amendment # 2 52,500 Fires Grant 57,473 Budget Amendment #3 10,000 BudgetBudget Amendment Amendment # # 44 10,10, 500500 Budget Amendment # 5 77, 800 GeneralGeneral FundFund - - AmendedAmended BudgetBudget 19,460,939 BEAL MEMORIAL FUND Revenue Account & Amount Expense Account & Amount Comments Transfer to General Fund 838:: 602 -1600- 389 -9100 ................. ?; 602- 1600 -581 -9101 7,638 On 4/14 agenda FY 2008 -09 Adopted Budget 70, 163 Budget Amendment # 5 7, 638 Beal Memorial Fund - Amended Budget 77, 801 FY 2008 -09 Citywide Adopted Budget 36,537,873 JAG Grant 6,000 Budget Amendment #1 12,479 Budget Amendment #2 52,500 Fire Grant 57,473 CBIR Grant 150,000 Budget Amendment #3 10, 000 Budget Amendment #4 10,10, 500500 JAG Grant 2,681 Budget Amendment #5 85,438 Citywide Amended Budget 36,924,944 U: 1BudgetlBudget 08 -091Budget Amend 08 -= 4 -14 # 5 budget amend 4/ 612009 3: 54 PM  Page 1 of 2 Charlotte Dunworth From: Toni Craig [tonicraig @cox. net] Sent: Monday, April 06, 2009 12: 48 PM To: Charlotte Dunworth Subject: RE: 090045 Budget Amendment Resolutions CharIot' The rn i, sed resolutions are legally Stiffdent. Thank you. Attorney at Law 350) 243 -6959 From: Charlotte Dunworth [ maitto: cdunworth @fwb.org] Sent: Monday, April 06, 2009 11: 52 AM To: Toni Craig Subject: 090045 Budget Amendment Resolutions Hi Toni. Could you please review the following two budget amendment resolutions for the April 14 agenda? Beal Cemetery Improvements —explanation below ( excerpt from staff report) The Beal Memorial Cemetery Perpetual Care Fund has a current year budget of $ 70, 163. The purpose of this budgeted expense amount is to prepare a balanced budget ( i. e. offset budgeted revenues from interest earnings and lot sales). On February 24, 2009, City Council authorized using funds from the Cemetery Perpetual Care Fund to purchase and install 2,400 feet of black vinyl fencing around the perimeter of Beal Memorial Cemetery in the amount of $ 19, 800. This dollar amount has been transferred from the Beal Cemetery Fund to the General Fund (which is where the fencing expense will be incurred) via an interfund transfer. However, this $ 19, 800 transfer will need to be accounted for as a budget amendment in the General Fund. The niche wall bid and concrete foundation will cost $ 58, 000, A portion of the cost - $ 50, 362 - will be transferred from the Beal Cemetery Fund to the General Fund ( which is where the niche wail GIP will be incurred) via an interfund transfer using the remaining Cemetery Fund budget. However, the balance of the expense - $ 7, 638 - will need to be appropriated from the fund balance of the Cemetery Perpetual Care Fund. The fund balance is currently $ 1. 9M and construction of a niche wall is a permissible expense. The $ 7, 638 appropriation will need to be accounted for as a budget amendment to the Beal Memorial Cemetery Perpetual Care Fund and the $ 58,000 transfer will need to be accounted for as a budget amendment in the General Fund. Harvey Trust — no explanation needed Let me know if questions... Thanks! Charlotte Original Message---- - From: Charlotte Dunworth Sent: Monday, April 06, 2009 11: 32 AM To: Brandy Wunker Subject: language for cemetery staff report Brandy, When you speak to Jeff, I would recommend he add the following language ( tweaked as you' d like) to his staff report on the niche wall construction: 4/ 6/ 2009  Page I of I Charlotte Dunworth From: Helen Spencer Sent: Monday, April 06, 2009 3:45 PM To: Charlotte Dunworth Subject: RE: resolution Vs pis Charlotte, Resolution 2009- 11 — Beal Memorial Cemetery Improvements Resolution 2009- 12 — Library Scooter Repairs —Harvey Trust Sorry I took so long in answering your request. Helen Spencer City Clerk- Fort Walton Beach 850- 333- 9509 850- 833- 9640- Fax Original Message---- - From: Charlotte Dunworth Sent: Monday, April 06, 2009 9: 38 AM To: Helen Spencer Subject: resolution # s pis Hi Helen., Could you please provide resolution numbers for the following budget amendments: Beal Memorial Cemetery Improvements Library Scooter Repairs- Harvey Trust Thanks! Charlotte 4/ 6/ 2009  CITY COUNCIL MEETING April 14, 2009 Consent Agenda Resolution 09 -12, amending the budget to account for transfer of funds from the Harvey Trust Fund to fund the Library's handicap scooter maintenance expense 7.4./ Agenda Item Number:  CITY OF FORT WALTON BEACH Memorandum TO: Robert Mearns, Acting City Manager FROM: Brandy Wunker, Finance Director Jeff Peters, Recreation and Cultural Services Director RE: 2008 -09 Budget Amendment (Resolution 2009 -12) DATE: April 7, 2009 Background The Kenneth Harvey Trust Fund was established in 1982 to be utilized for improvements at the Fort Walton Beach Library. At September 30, 2008, the designated fund balance in the account was $ 227K. Two handicapped scooters were originally purchased from the Kenneth Harvey Trust Fund in 2003 and have been very beneficial to patrons in the library. The scooters are in need of maintenance and new batteries to keep them in operation. The purchase of new batteries and maintenance charges has been estimated at $ 1, 000. Resolution 2008 -45, authorizing the budget for fiscal year 2008 -2009, was adopted by City Council on September 22, 2008. The resolution provides for amendments to the budget by resolution with identification of expenditures and a corresponding revenue source. Discussion GENERAL FUND The fiscal year 2008 -09 General Fund budget is $ 19, 460, 939. A budget amendment in the amount of 1, 000 is proposed from designated fund balance from the Kenneth Harvey Trust Fund for maintenance of Library scooters for the handicapped, resulting in a General Fund budget of $ 19,461, 939. ActiyLty I Amount Revenue Source Maintenance for Library Scooters 1$- 1-' 0-00 Designated Fund Balance Recommendation Staff respectfully requests that City Council approve Resolution 2009 -12 amending the Fiscal Year 2008- 09 budget. / --- Submitted by: q -- ejl Jeff PetU Eil!ecreAcg and Cultural Services Director Date Submitted by: V Ct Bra'TTd7-V_ qLw4ker, Finance Director ate Reviewed for Agenda: 117 Q bert T. Mearns, Acting City Manager Date  1 RESOLUTION NO. 2009- 12 2 3 A RESOLUTION OF