Fort Walton Beach Council agenda — 04-14-09 regular — reading text

AGENDA CITY OF FORT WALTON BEACH REGULAR CITY COUNCIL MEETING April 14, 2009 6: 00pm 1. CALL TO ORDER 2. INVOCATION /PLEDGE OF ALLEGIANCE Invocation by Reverend Michael Thorne, Abundant Life Church 3. APPROVAL OF AGENDA 4. PROCLAMATIONS /RECOGNITION 4. 1 PROCLAMATION —American Indian Weeks - Proclaims the last two weeks in April as American Indian Weeks, and urges attendance at the Musical Echoes event on April 24 -26 —Doug Reed, Musical Echoes Committee 4. 2 PROCLAMATION —Volunteer Month —Proclaims the month ofApril as Volunteer Month, and recognizes the volunteer program for the Indian Temple Mound Museum — Viola Masters, Volunteer Coordinator 5. SPECIAL PRESENTATIONS 5. 1 AWARD OF FINANCIAL REPORTING ACHIEVEMENT —GFOA Award —to Brandy Wunker, Finance Director 5. 2 CERTIFICATE OF RECOGNITION FOR BUDGET PREPARATION — GFOA Award - to Brandy Wunker, Finance Director and to Charlotte Dunworth, Budget & Grants Manager 5. 3 Sister City Presentation - Mayor Mike Anderson, Larry Sassano and Erik Stenberg 6. BOARD /COMMITTEE REPORTS 6. 1 Code Enforcement Board Report —Chairman Horn will address Council 7. CONSENT AGENDA 7. 1 Approval of the minutes of the Regular Council Meeting on March 24, and the Special Meeting of April 1, 2009. 7. 2 Request authorization to award one ( 1) 132 Unit Niche Columbarium Wall to the lowest responsive, responsible bidder, Gulf Coast Wilbert, for a total cost of $55, 500. Synopsis: Council approved the use ofPerpetual Care Fundfunds for this improvement in the estimated amount of $60, 000. 7. 3 Resolution 09 -11 provides for a budget amendment to account for the transfer of funds from the Beal Memorial Perpetual Care Fund to fund the  construction of the niche wall. Synopsis: Provides for a budget amendment at the time of the transfer of $77,800for the approved fence and Columbarium to the General Fund. 7. 4 Resolution 09 -12 provides for a budget amendment to account for the transfer of funds from the Harvey Trust Fund to fund the Library' s handicap scooter maintenance expense. Synopsis: Provides for a budget amendment of $1, 000 at the time ofthe transfer to the General Fund. 8. GENERAL PUBLIC 8. 1 Comments from the general public to be heard on items not on the agenda. 9. RESOLUTIONS —No items 10. QUASI -JUDICIAL AGENDA —No items 11. ORDINANCES —FIRST READING 11. 1 Ordinance 1785 temporarily preempting Section 13. 202.1) of the Code of Ordinances to extend validity of current Development Orders to March 30, 2012. Synopsis: Extends for three years development related approvals. 12. ORDINANCES —SECOND READING —No items 13. BOARD APPOINTMENT 13. 1 Representative to serve as Mayor Pro Tem. 13. 2 Council representatives to the Economic Development Council. 13. 3 Council representatives to the Tourist Development Council. 13. 4 Council representatives to the Head Start Board. 13. 5 Council representatives to the Okaloosa County Library Cooperative. 13. 6 Council representatives to the Okaloosa Housing Partners Inc. 13. 7 Council representatives to the Okaloosa County League of Cities. 13. 8 Council representatives to the West Florida Regional Planning Council. 13. 9 Council representatives to the Okaloosa Walton Transportation Planning Organization. 13. 10 Council representatives to the Regional Utility Authority. 13. 11 CRA Board of Commissioners. This item was tabled at the 3/ 24/ 09 meeting. Synopsis: One vacancy to befilled by Council appointment. 14. DISCUSSION —DIRECTION —ACTION 14. 1 Canceling agreement with Municipal Code Supplement Services. Synopsis: Restoring to an in -housefunction will reduce expenditures and will be immediately updated and more readily available on the City' s website.  14. 2 Request to schedule workshop to discuss policy direction for leases for City property. Synopsis: Recognition ofneed to clarify terms and conditions of leases. 14. 3 Council approval of reappointment of Robert Mearns for an additional 90 day term. Synopsis: Acting City Manager was appointed on January 13 for 90 days beginning at 5pm on Friday, January 16 Charter allows for two (2) 90 day terms for an Acting City Manager. 14. 4 Council to identify five (5) finalists and one ( 1) alternate for selection of a new City Manager. Synopsis: Prior Council submitted recommendations for new Council to consider. 14. 5 Request from Councilman Miller —Discussion regarding the Role and Responsibilities of City Council and Mayor. 14. 6 Request from Councilman Miller —Discussion regarding Council to declare itself the Community Redevelopment Agency Board of Commissioners, and utilize existing CRA Board Members as a downtown advisory group. 14. 7 Request for Council' s support for UWF /Greater Sylvania Front Porch' s application for funding assistance for Brownfields Training. 15. CITY MANAGER REPORTS 16. CITY ATTORNEY REPORTS 17. MAYOR/COUNCIL COMMENTS 18. ADJOURNMENT Quasi -Judicial -- denotes that the item must be conducted as a quasi -judicial hearing in accordance with Florida Statutes Discussion —Direction —Action items may be acted upon by the City Council by either a motion with vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( FS286.0105) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850 -833- 9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850 -833 -9925 or 1- 800 -955- 8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service.  CITY COUNCIL MEETING April 14, 2009 Approval of Agenda No Backup) Agenda Item Number: 3  CITY COUNCIL MEETING April 14, 2009 Proclamation American Indian Weeks 4. 1 Agenda Item Number:  City of Fort Walton Beach V qR0CLA9q'ATI05V WHEREAS, Centuries ago, the land in and around Fort Walton Beach was inhabited by American Indian peoples. These great peoples lived and thrived up and down the beautiful Emerald coast and many settled and lived here. WHEREAS, the Indian Temple Mound and Museum presents a glimpse back in time and as the seat of an ancient culture will once again come alive with American Indian peoples celebrating life through their music and art as the sixth annual Musical Echoes is presented. WHEREAS, The American Indian People have contributed to Northwest Florida and the City of Fort Walton Beach for hundreds of years and those efforts continue today. NOW THEREFORE, 1, Mike Anderson, by virtue of the authority vested in me as Mayor of the City of Fort Walton Beach, do hereby proclaim the last two weeks in April 2009 as AMERICAN INDIAN WEEKS* and urge all citizens to participate in and enjoy the festivities of MUSICAL ECHOES April 24 —April 26 to be held at Fort Walton Landing. IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the Seal of the City of Fort Walton Beach to be affixed this 14th day of April, 2009. MIKE ANDERSON, MAYOR  CITY COUNCIL MEETING April 14, 2009 Proclamation Volunteer Month 4.2 Agenda Item Number: V",*'  CITY COUNCIL MEETING April 14, 2009 Special Presentation Award of Financial Reporting Achievement 5. 1 Agenda Item Number:  r co fv Oro V3 3 V3 r. 4_1 CL Q4 Soo o 5. i  CITY COUNCIL MEETING April 14, 2009 Special Presentation Certificate of Recognition for Budget Preparation Agenda Item Number: 5. 2 V,  tA b4 . 0 bO ONON M CC s C% CQ CS I-A 0 y 00 tto tdtd to 42 9 low a 4PA 64 Sod VolVol Ii QQ I  Q) x z d Q: b-O bO RE rA) 1 e4 o 42 to NN 4i 0 vi O bt 13