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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: May 21, 2013
TO: Honorable Chairman and Members of the Board
FROM: John Hofstad
SUBJECT: Lease of Motor graders
DEPARTMENT: Public Works
BCC DISTRICT: 1 and 3
STATEMENT OF ISSUE: Bids were opened April 25, 2013. Bids were received from five (5)
companies (see attached tabulation). Cowin Equipment company (Pensacola, FL) is the low
bidder meeting specifications with a lease price per grader of $15,976.56.
BACKGROUND: Public Works currently holds two leases with ASC Volvo - Kansas State
Bank of Manhattan (4 units per lease). The current leases expire on 06/15/2013 (4 units) and 01-
15-2014 (4 units). The current lease cost is $20,370.96 per grader for the lease expiring in June
and $18,745.92 per grader per year for the lease expiring in January 2014. Cowin Equipment's
bid also include the longest warranty period. Funding for the 1st four (4) units would come from
the FY 12/13 budget. The additional four (4) units would be budgeted in the FY 13/14 budget.
OPTIONS: Approve or Reject
RECOMMENDATION: Staff recommends awarding the leases to Cowin Equipment
Company, they being the low bidder meeting specifications and authorize the execution of the
leases.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator