Okaloosa County School Board — Workshop Meeting, April 10, 2014 — reading text

Action Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Dollar Amount : $60,000.00 Recommended Action : Motion to approve the Pre- GMP for Program 5, Task Order No. 2 for Fort Walton Beach High School Phase 3 HVAC Replacement Project and send the Notice to Proceed dated April 15, 2014, contingent on School Board approval. Public Content Pre-GMP for Fort Walton Beach High School Phase 3 HVAC Replacement Project: This project consists of an upgrade/replacement of the HVAC systems serving a portion of the classrooms in the 400 wing at Ft. Walton Beach High School. The area to be modified consists of twelve (12) classrooms adjacent to the ROTC area and five (5) associated hallways. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) to include replacement of all associated ductwork and controls (Siemens). This will require removal of the ceilings and lights in these areas. New light fixtures and suspended acoustical ceilings will be installed. Inspection and waterproofing of five (5) existing Roof Top Units that are currently leaking is also included. The work will be completed during the summer of 2014. File Attachments Notice to Proceed – Prog V, Task Order# 2, PreGMP FWBHS Phase 3 HVAC.pdf (139 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.3 Proposal for Professional Services from Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order No. 2, Fort Walton Beach High School Phase 3 HVAC Replacement Project, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Dollar Amount : $5,640.00 Recommended Action : Motion to approve the Authorization for Professional Services from Faithful + Gould for Program No. 5, Task Order No. 2, Fort Walton Beach High School, Phase 3 HVAC Replacement Project. Public Content Faithful + Gould Authorization for Professional Services in the amount of $5,640.00 - To review proposed work scope, prepare independent estimates of Construction Costs and Validate TPM's GMP(s) for Program 5, Task Order 2, Fort Walton Beach High School Phase 3 HVAC Replacement Project. File Attachments F+G_TO#2_Program_5 quote for GMP validation.pdf (732 KB) 11. Bids and Purchasing Subject : 11.1 RFP 14-07 School Food Service Management Operations Selection Committee Recommendation for Rejection of Proposal, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to accept the recommendation of the Selection Committee for RFP 14-07 School Food Service Management Operations that the proposal submitted by The Nutrition Group be rejected as non-responsive because the proposal was incomplete. Public Content The School Food Service Management Operations RFP Selection Committee appointed by the Board met in public session on April 8, 2014. After a review of the proposals submitted and committee discussion the committee recommended that the proposal submitted by The Nutrition Group be rejected as non-responsive because the proposal was incomplete (see the attachment for details). Responsive proposals were received from Sodexo, Chartwells School Dining, and Southwest Foodservice Excellence. File Attachments RFP 14-07 Rejection of Proposal.pdf (16 KB) 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 10, 2014 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 10, 2014 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out out State Student Trip Requests Meeting : Apr 10, 2014 - Workshop Meeting Type : Information Public Content Attached is a list of out of state student trip requests approved by the Superintendent File Attachments 4.14.2014.pdf (147 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Apr 10, 2014 - Workshop Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for approval of revised School Board Policy 2-17 Purchasing Procedures, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 2-17 Purchasing Procedures. Public Content The Board will receive public input on the proposed revisions to School Board Policy 2-17 Purchasing Procedures. The proposed revisions reflect legislative changes and provide updates to meet the needs of the district. For additional information regarding the recommended revisions, please contact Vince Windham, Program Director, Purchasing. File Attachments School Board Policy 2-17 Explanations of Recommended Revisions FY14.pdf (17 KB) School Board Policy 2-17 Recommended Revsions FY14.pdf (50 KB) 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Apr 10, 2014 - Workshop Meeting Type : 17. Public Notices Subject : 17.1 Notice of Workshop Meeting : Apr 10, 2014 - Workshop Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Fort Walton Beach Administration Building on April 10, 2014, beginning at 9:00 a.m.. This meeting will be open to the press and public. 17. Public Notices Subject : 17.2 Public Notice Meeting : Apr 10, 2014 - Workshop Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. 17. Public Notices Subject : 17.3 Notice of Student Disciplinary Hearings Meeting : Apr 10, 2014 - Workshop Meeting Type : Information Public Content NOTICE OF STUDENT DISCIPLINARY HEARINGS The School Board of Okaloosa County will conduct Student Disciplinary Hearings on April 10, 2014, beginning at 8:00 a.m. or as soon thereafter as may be heard, in the School District Administration Building, Fort Walton Beach. In accordance with Florida law, these hearing may be closed to the press and public at the request of the parents of the affected students. 17. Public Notices Subject :