Okaloosa County School Board — Workshop Meeting, April 10, 2014 — reading text

of any board member. 7. Consent Agenda Subject : 7.25 ITB 14-09 Band Instruments, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2393 Band Instrument Replacement Recommended Action : Motion to approve the committee's recommendation of award of ITB 14-09 Band Instruments to multiple vendors, based on fixed pricing, for the contract period of April 15, 2014 through October, 15, 2014. This is a district wide bid and  purchases will be made on an as needed basis. Public Content Request approval of the committee's recommendation of award of ITB 14-09 Band Instruments to multiple vendors, based on fixed pricing, for the contract period of April 15, 2014 through October, 15, 2014. This is a district wide bid and purchases will be made on an as needed basis. A copy of the tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB_ 14-09.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 ITB 14-10 Eagle Ram Tennis Center - Phase II, Tennis Courts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $67,337.00 Budgeted : Yes Budget Source :  Capital Funds, Project 3322, Ruckel Eagle Ram Tennis CT PH1 Recommended Action : Motion to approve the committee's recommendation to award ITB 14-10 Eagle Ram Tennis Center-Phase II, Tennis Courts to McElroy Enterprises, Inc. for Item 1 Base Bid (includes items 1-4) for two (2) tennis courts (5 & 6) in the amount of $67,337.00. Funds will be paid from Capital funds, project 3322, Ruckel Eagle Ram Tennis CT PH1. A copy of the award tabulation is attached. Public Content Request approval of the committee's recommendation to award ITB 14-10 Eagle Ram Tennis Center-Phase II, Tennis Courts to McElroy Enterprises, Inc. for Item 1 Base Bid (includes items 1-4) for two (2) tennis courts (5 & 6) in the amount of $67,337.00. Funds will be paid from Capital funds, project 3322, Ruckel Eagle Ram Tennis CT PH1. A copy of the award tabulation is attached. For additional information, please contact Dr. Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments ITB_14-10.pdf (76 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Amendment to Award ITB 14-03 Eagle Ram Tennis Center - Phase I Tennis  Courts, presented by Rita Scallan, CFO, and recommended by the Superintentent for Approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Dollar Amount : $20,392.00 Budgeted : Yes Budget Source : Capital Outlay, Project 3322, Ruckel Eagle Ram Tennis Court Phase I Recommended Action : Motion to approve. Public Content At the November 12, 2013, School Board Meeting Phase I of the Eagle Ram Tennis Court (Item #7.16) was approved by the Board in the amount of $166,979.40 which included resurfacing of the existing tennis courts but did not include an amount for fencing. Subsequently, the Eagle Ram Committee chose not to resurface the existing tennis courts. At the March 10, 2014 School Board Meeting, agenda item 7.31 was submitted requesting approval to transfer the remaining balance of $30,600 to Eagle Ram Tennis Court - Phase II, which the Board approved. However, the fence was listed on the work scope of Phase I but the cost was not included in the Phase I cost. Therefore, this agenda item is requesting to transfer $20,392.00 from Phase II back to Phase I to appropriately reflect the work done in the correct project phase. The Eagle Ram Tennis Court Committee has remitted all the required funds to the District to pay for all approved work. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Tag-On Bid: ITB #13- B-040-DR Bulk Commodity Processing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on to bid ITB #13-B-040-DR Bulk Commodity Processing through School Board of Brevard County, which provides access to multiple manufacturers who process USDA commodity foods into finished products for use in the National School Lunch and School Breakfast programs. This bid will be used on an as needed basis and the contract date is effective through June 30, 2015. A copy of the award tabulation, as well as vendor renewal letters are attached. Public Content Request approval to tag on to bid ITB #13-B-040-DR Bulk Commodity Processing through School Board of Brevard County, which provides access to multiple manufacturers who process USDA commodity foods into finished products for use in the National School Lunch and School Breakfast programs. This bid will be used on an as needed basis and the contract date is effective through June 30, 2015. A copy of the award tabulation, as well as vendor renewal letters are attached. For additional information, please contact Richard D. Norris, Specialist/ Contract Manager, School Food Service at (850) 301-3020. File Attachments RENEWAL LETTERS.pdf (5,469 KB) AWARD TAB FOR ITB 13-B-040-DR.pdf (20,304 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Renewal of Tag-On Bid: 14-968-159-RN Bleacher Repair/Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Projects Funds, Project 2310, District Wide- Minor Repair & Maintenance Recommended Action : Motion to approve tagging on to the School Board of Pinellas County, FL bid #14-968-159-RN Bleacher Repair & Motorization. Awarded vendor is Charron Sports Services, Inc. This is a term contract based on fixed pricing for the contract period  of 3/25/2014 through 3/24/2015. The bid will be used on an as needed basis to repair, motorize and refurbish various types of gymnasium bleachers and basketball backstops. Public Content Motion to approve tagging on to the School Board of Pinellas County, FL bid #14-968-159-RN Bleacher Repair &