Okaloosa County School Board — Workshop Meeting, April 10, 2014 — reading text

instruction, including the instructors and materials. Students participating in the program will not receive high school credit for this class. File Attachments Summer Driver's Ed Program.pdf (61 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Renewal of RFB 09-B18 Asphalt, Paving, Striping, Curbing and Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds-Project Varies Recommended Action : Motion to approve the renewal of RFB 09-B18 Asphalt, Paving, Striping, Curbing and Sidewalks. In addition to these services this contract also provides new parking lots, parking lot repairs, new sidewalks, sidewalk repairs, and demolition at fixed pricing to be used on an as needed basis. The awarded vendors who agreed to renew are Curtis Remodeling and Paintcraft and Helms Contracting, Inc. The contract is effective April 15, 2014 through April 14, 2015. A copy of the original award tabulation and vendor  confirmation letters are attached. Public Content Request approval of the renewal of RFB 09-B18 Asphalt, Paving, Striping, Curbing and Sidewalks. In addition to these services this contract also provides new parking lots, parking lot repairs, new sidewalks, sidewalk repairs, and demolition at fixed pricing to be used on an as needed basis. The awarded vendors who agreed to renew are Curtis Remodeling and Paintcraft and Helms Contracting, Inc. The contract is effective April 15, 2014 through April 14, 2015. A copy of the original award tabulation and vendor confirmation letters are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments SIGNED VENDOR LETTER-CURTIS.pdf (51 KB) SIGNED VENDOR LETTER-HELMS.pdf (31 KB) RFB09-B18_TAB.pdf (495 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Extinguishing Systems for Okaloosa County Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Wide Funding Recommended Action : Motion to approve the renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Extinguishing Systems for Okaloosa County Schools for an additional year. The vendor is Hiller Systems and the effective date is May 10, 2014 through May 9, 2015. A copy of the award tabulation and contract modification is attached. Public Content Request approval of the renewal of RFB 11-B10 Services and Repairs for Fire Extinguishers and Kitchen Extinguishing Systems for Okaloosa County Schools for an additional year. The vendor is Hiller Systems and the effective date is May 10, 2014 through May 9, 2015. A copy of the award tabulation and contract modification is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RFB 11-B10 Renewal letter.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Exempted Purchase: Curriculum Associates, presented by Vince Windham, Program Director, Purchasing, and recommened by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $76,633.46 Budgeted : Yes Budget Source : Federal Funds, Project 4472 Race To The Top Y4Q2 Recommended Action : Motion to approve the purchases from Curriculum Associates in the amount of $76,633.46, which are exempted under 6A-1.012(11) (b). The purchase amount includes an eighteen (18) month i-Ready Diagnostic & Instruction Math software subscription, training software, webinar training and student books to be used in all elementary and middle schools. The contract dates are April 15, 2014 - August 31, 2015. Copies of the quotes are attached. Public Content Request approval of the purchases from Curriculum Associates in the amount of $76,633.46, which are exempted under 6A-1.012(11)(b). The purchase amount includes an eighteen (18) month i-Ready Diagnostic & Instruction Math software subscription, training software, webinar training and student books to be used in all elementary and middle schools. The contract dates are April 15, 2014 - August 31, 2015. Copies of the quotes are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum and Instruction at (850) 833-3191. File Attachments CURRICULUM ASSOCIATES.pdf (337 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Amendment to Award of ITB 13-B09 Carpet & Tile, presented by Vince Windham, Program Director, and recommend by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The awarded vendor, The Flooring Authority, has requested a price increase of 2% on bid items 1-3, 9, 10 and 12. The price increase will be effective June 11, 2014 through June 10, 2015. Copies of the letter of request and the original School Board approval are attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPI. This price increase request meets the CPI requirement. Public Content Motion to approve the amendment to the award of ITB 13-B09 Carpet & Tile. The recommended award was originally approved June 6, 2013. The awarded vendor, The Flooring Authority, has requested a price increase of 2% on bid items 1-3, 9, 10 and 12. The price increase will be effective June 11, 2014 through June 10, 2015. Copies of the letter of request and the original School Board approval are attached. The price increase is allowed per the terms of the contract as long as the increase does not exceed the rate of inflation determined by the CPI. This price increase request meets the CPI requirement. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments AMENDMENT TO ITB_13-B09.pdf (1,027 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request