Okaloosa County School Board — Workshop Meeting, April 10, 2014 — reading text

thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 4-14-14.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register for February 2014, totaling $22,257,087.19; and Bank Transfers for February 2014, totaling $15,345,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,257,087.19 and Bank Transfers in the amount of $15,345,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for February 2014, totaling $22,257,087.19; and Bank Transfers for February 2014, totaling $15,345,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Feb 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $34,769.00 to Charter Schools and AMIKids- Emerald Coast, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,769.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make payment in the amount of $34,769.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its second Voucher for Impact Aid Section 8003 Payments dated February 27, 2014, in the amount of $1,103,847.60 for the 2014 Claiming Year (Claim Filed January 2013). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2014 claiming year. The calculation for the 2014 claiming year is based on the number of eligible student cards submitted during the 2012-2013 school year. The payments to these schools are as follows:  • Okaloosa Academy - $1,270.00 • NWFSC Collegiate High School - $5,852.00 • Liza Jackson Preparatory School - $27,647.00 • AMIKids - Emerald Coast - $0.00 File Attachments Agenda - Fed Impact Aid 2014 Pmt 2 04142014.pdf (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Dollar Amount : $2,691.70 Budgeted : Yes Budget Source : Accounting Department Budget Recommended Action : Motion to approve the Medicaid School Administrative Claiming  Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2014-2015. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. Again this year, The School Board of Seminole County has not increased their cost of services, which were based upon the percent of ESE FTE appropriated during the Fiscal Year 2010-2011. The cost includes office operations, clerical and administrative processing, consultation and technical assistance during the contract which begins July 1, 2014 through June 30, 2015. File Attachments Medicaid Claiming Agreement with Seminole County School District.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Department of Juvenile Justice Payroll Calendars for Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the DJJ Payroll Calendars for 2014-2015. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.â€� Fiscal Year 2014-2015 payroll calendars are based on the school calendar which was approved by the School Board at the November 12, 2013 School Board Meeting. File Attachments DJJ Payroll Calendar Fiscal Year 2014-2015.pdf (138 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Placement of a Historical Marker for a CCC Company Camp Site to be located at Edge Elementary School, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Recommended Action : Conceptual approval for the placement of a historical marker for the CCC (Civilian Conservation Corps) on the Edge Elementary School campus. Public Content Conceptual approval is requested for the placement of a Historical Marker for the CCC (Civilian Conservation Corps) Company Camp Site to be