Okaloosa County School Board — Workshop Meeting, April 10, 2014 — reading text

Action (Consent) Recommended Action : Motion to approve the Minutes of the Student Disciplinary Hearings of March 6, 2014, and March 17, 2014; the Minutes of the Workshop Meeting of March  6, 2014; the Minutes of the Special Meetings of March 10, 2014, and March 17, 2014, and the Minutes of the Regular Meeting of March 10, 2014, as recommended by the Superintendent. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 3-17-2014 Special Meeting DRAFT.pdf (126 KB) 3-6-2014 Workshop DRAFT.pdf (162 KB) 3-10-2014 Meeting DRAFT.pdf (162 KB) 3-10-2014 Attorney-Client Session Minutes DRAFT.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for band instruments in the amount of $3,000.00, presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source :  Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Fort Walton Beach High School for band instruments in the amount of $3,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Fort Walton Beach High School for band instruments in the amount of $3,000.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Re-appropriation of District 4 School Board Member Capital Outlay Funds allocated to Davidson Middle School in Project 1362 in the amount of $1,234.86 to a new project to be used for the purchase of security cameras, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,234.86 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the re- appropriation of District 4 School Board Member Capital Outlay Funds allocated to Davidson Middle School in Project 1362 in the amount of $1,234.86 to a new project to be used for the purchase of security cameras. Public Content District 4 School Board Member Capital Outlay Funds were appropriated to Davidson Middle School for a trophy case (Project 1362). At the request of Ms. Beth Walthall, Principal of Davidson Middle School, the balance of funds in this project in the amount of $1,234.86 will be reallocated to a new project to be used for the purchase of security cameras. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for February 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for February 2014. Public Content The financial statement for the month ending February 28, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials - Feb 2014.pdf (518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Budget Amendment #6 - Fiscal Year 2013-2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $402,359.24 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #6 - Fiscal Year 2013-2014. Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of February 2014: General Fund $307,870.19 Debt Service Funds 0.27 Capital Projects Funds 66,378.30 Other Special Revenue Funds - Federal 20,271.53 Other Special Revenue Funds - Food Service 7,838.95 Total - All Funds $402,359.24 File Attachments !B-A 6 - Feb 2014.pdf (1,285 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 14, 2014 Absolute Date : Apr 14, 2014 Fiscal Impact : Yes Dollar Amount : $26,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - April 14, 2014.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and