Okaloosa County School Board — Workshop Meeting, April 10, 2014 — reading text

Thursday, April 10, 2014 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Cathy Thigpen Meeting : Apr 10, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Melissa Thrush Meeting : Apr 10, 2014 - Workshop Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Apr 10, 2014 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Apr 10, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Added as Bids and Purchasing 11.1, RFP 14-07 School Food Service Management Operations Selection Committee Recommendation for Rejection of Proposal Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. 3. Visitors Subject : 3.1 Recognition of Hannah Sevy, Crestview High School Senior, Winner of the Keiser University Edible Centerpiece Competition at the 14th Annual ProStart Culinary Competition, presented by School Board Member Cathy Thigpen and Superintendent Mary Beth Jackson Meeting : Apr 10, 2014 - Workshop Meeting Type : Recognition Public Content Recognition of Hannah Sevy, Crestview High School Senior, Winner of the Keiser University Edible Centerpiece Competition at the 14th Annual ProStart Culinary Competition. 5. Personnel Appointments Subject : 5.1 Transfer of Jason McClelland to Assistant Principal I, Niceville High School, recommended by the Superintendent. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve the transfer of Jason McClelland, Assistant Principal I of Niceville High School. Public Content The Superintendent is recommending the transfer of Jason McClelland, Assistant Principal I, Destin Middle School, to Assistant Principal I, Niceville High School. 5. Personnel Appointments Subject : 5.2 Transfer of George (Al) Gardner to Assistant Principal I, Destin Middle School, recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type : Action Recommended Action : Motion to approve the transfer of George (Al) Gardner to Assistrant Principal I, Destin Middle School. Public Content The Superintendent is recommending the transfer of George (Al) Gardner, Director of DJJ, to Assistant Principal I, Destin Middle School. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of February 20 - March 19, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 10, 2014 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of February 20 - March 19, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Feb 20 - Mar 19.pdf (34 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of February 20 - March 19, 2014, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 10, 2014 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of February 20 - March 19, 2014, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Feb 20 - Mar 19.pdf (23 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Okaloosa County District School Board Financial Statements and Supplementary Information for Fiscal Year Ended June 30, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Apr 10, 2014 - Workshop Meeting Type : Information Public Content The auditing firm of Carr, Riggs & Ingram has completed the Okaloosa County District School Board, Financial Statements and Supplementary Information for Fiscal Year Ended June 30, 2013. The report is being presented to the School Board as an information item only which does not require a vote, however the presentation of the report is filed as a part of the public records of the Board and reflects this fact in the minutes of the Board. File Attachments 2013 okaloosa county dsb.pdf.pdf (1,894 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Short- Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 10, 2014 - Workshop Meeting Type : Information Public Content The report covers the first quarter of 2014, January through March, for short-term facility use contracts and lease agreements entered into by the District or schools at a valve less than $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT-LEASES LESS THAN $5000 JAN 2014 THRU MAR 2014.pdf (7 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreement Under the $5,000.00 Threshold for Internal Funds and $2,500.00 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 10, 2014 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2014, January through March, for Service Agreements entered into by the District of schools at a value less than $5,000.00 for Internal Funds and $2,500.00 for Budgetary Funds. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- JANUARY THRU MARCH, 2014.pdf (10 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Quarterly Report: Service Agreements for Law Enforcement Up To $5,000, presented by Vince Windham, Program Director, Purchasing. Meeting : Apr 10, 2014 - Workshop Meeting Type : Information Public Content This report covers the first quarter of 2014, January through March, Service Agreements for Law Enforcement up to $5,000. A copy of the spreadsheet is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS JAN TO MARCH, 2014 SCHOOL YEAR.pdf (9 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Apr 10, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Public Content Following any corrections, additions, or deletions, the Board will approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent for approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Student Disciplinary Hearings of March 6, 2014, and March 17, 2014; the Minutes of the Workshop Meeting of March 6, 2014; the Minutes of the Special Meetings of March 10, 2014, and March 17, 2014, and the Minutes of the Regular Meeting of March 10, 2014, recommended by the Superintendent for approval. Meeting : Apr 10, 2014 - Workshop Meeting Type :