Okaloosa County BOCC — March 4, 2014 — Horizontal Grinder PW 15-14

RECEIVED NOV CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Number: 75 - Contractor/Lessee Name: . LL PV i Grant Funded: YES_ NOV Purpose: Date/Term 1 F1 GREATER THAN $50,000 Amount 2 LII GREATER THAN $25,000 Department: P \t) 3. LI $25,000 OR LESS Dept Monitor Name di).ce Document has been reviewed and includes any attachments or exhibits. Purchasing Review Pro ement requi m ts 9e met AJ AHII Date lI - ( -/ 3 Putch sin Directo(Or designee Risk Management Review Approved as itten Risk, fihager or d signee Date: /A County Attorney Review Ap CyAttorne?' Date: /--2/ Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager  0 o C c I— 0 0 -.0 a - N-. E (1) 0 -c 0 o — C Q I— 0 c, c) 0) N-I a a 0 cc C a) E 0 a u Lo (I) 0 in 0 C NI C O 0 0 C 0 o 0 CD o E 0 CD U) 0 a) 0 o CD C 0 - 0 0 C 0 o a; LO CN a a) 4)-. - E 0 -c I- iii 0 vi 0 a) 0 a) 0 a- E a) OR E a; > rl > U) 0) 0 - - =o - -2 0 o o cft -0 CL - U a) a) > cc cc a) - U Ii) - -a a- o 0 Joanne Kublik From: John Hofstad Sent: Tuesday, February 25, 2014 1:22 PM To: Joanne Kublik Subject: RE: Bid# PW 15-14 Bid Analysis Joanne, I concur with staff's recommendation and agree with moving forward. Thanks and let me know if you need anything additional. , John Hofstad Public Works Director Okaloosa County Public Works ig 1759 South Ferdon Blvd. Office (850) 423-4826 Fax (850) 689-5786 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Joanne Kublik Sent: Tuesday, February 25, 2014 1:08 PM To: John Hofstad Subject: FW: Bid# PW 15-14 Bid Analysis Mr. Hofstad - would you please approve or disapprove the e-mail below from Jim Reece? I need this documentation for the file and the agenda request. Thank you. Jo Kublik Joanne Kublik, Contracts and Lease Coordinator Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, Florida 32536 (850) 689-5960 jkublik@co.okaloosa.fl.us Please note: litie to Florida's very broad public records laws, niosl written c InluttnicaOons to or from County employees regarding County business are public records, available to the public and media upon ropiest. Tbi'reli,re, this written e-mail communication, including your e-mail address. maY be suhiect to public disclosure, From: Zan Fedorak Sent: Tuesday, February 25, 2014 7:41 AM To: Joanne Kublik Subject: FW: Bid# PW 15-14 Bid Analysis FYI From: Jim Reece Sent: Sunday, February 23, 2014 8:00 PM To: John Hofstad Cc: Jason Autrey; Jack Allen; Zan Fedorak Subject: Bid# PW 15-14 Bid Analysis Resent due to some typos in the email I just caught............Jim Mr Hofstad, We have reviewed the low bid submitted by Heavy Machines Inc representing the Diamond Z model DZH6000. We (Darryl Roper and Mark McCranie) have seen an equivalent model perform in Lake City, FL in a similar setting as ours, and were satisfied with its performance as well as the daily maintenance aspects of the machine. We are confident that it will do the job for us. Additionally, we spoke with references listed in the bid response and all were pleased with Diamond Z equipment, and some mentioned that after using other brand names through the years that they preferred Diamond Z. We have also reviewed the exception listed on the second page in the first attachment and determined them to be satisfactory to our operation. One exception that was not addressed in the bid response was the issue of a "Magnetic End Pulley." Apparently, this was an oversight on the part of the respondent who has confirmed in a separate email (attached) that their bid included this feature in the bid price; they just failed to check mark "Yes." We would recommend that we move forward with a recommendation to the Board that we accept the low bid meeting specs from Heavy Machines Inc as being in the best interest of the County. Jim Jim Reece, CHMM Okaloosa County Recycling Office (850) 609-6168 ireececo.okaloosafl.us Please note: Due to Florida's very broad public records laws, most written communications to or from county employees regarding county business are public records, available to the public and media upon request. Therefore, this e-mail communication, including your email address, may be subject to public disclosure and public record retention requirements. System for Award Management Page 1 of 1 Search Results Current Search Terms: Heavy* machines* Inc.* Notice: This printed document represents only the first page of your SAM search results. More results may be available. To Glos print your complete search results, you can download the PDF and print it. No records found for current search. Searc Resul Entity Exclus Searc Filten By Re( Status By Functic Area - Manag By Functic Area - Perfort Inform on SAM I System for Award Management 1.0 IBM vl.1466.20140121-1343 --* Note to all Users: This is a Federal Government computer system. Use of this system constitutes consent to monitoring at all times. https://www.sam.gov/portal/public/SAM/?portal :componentld=66fdb602-77f6-4baO-9 14a-... 2/25/2014 Warranty 1. We offer 1 year/ 1000 hour warranty on the grinder. Hammer Mill Cutter Bar: The cutter bar shall be in two interchangeable sections at least 1 1/a" thick, hard faced on high wear areas for increased durability and wear life. The cutter bars shall be bolted in for ease of maintenance. The cutter bar is the initial point of material impact that provides protection from wear and impact to the screens. Heavy Machines Inc Horizontal Grinder Exceptions H000er and Feed Assembl 11. [3.9] Automated Feed System: The material in-feed system shall automatically stop in the event that engine RPM drops below a preset level. This level shall be push-button settable. The in-feed system shall stop in the event of overly high hydraulic pressure, if this pressure does not lessen within 3 seconds, the feed system shall automatically reverse to clear the blockage. Processed Material Discharge System 3. [4.2] Phase II Conveyor: The horizontal grinder shall have a freestanding stack out conveyor with minimum dimension of 36" wide x 29' long. The conveyor shall be capable of stacking into a 14' high trailer, for easy loading into trucks and trailers. A hydraulic motor that "pulls" the belt shall drive the conveyor. The conveyor drive motor and pulley shall be shock protected by an E30 Omega elastic type coupler. This conveyor shall also have reversing capabilities. Engine Specifications 9. Max capacity is 35 gallons. General Information 17. Main Frame: Each main frame rail shall be constructed from one piece of 24" x 55 lb. Wide flange beam steel, to provide adequate support for the grinder during operation and transportation. Step in frames are unacceptable. Hammer mill 6. Cutting Anvil 1 '/2 " thick. Hammer Mill Cutter Bar: The cutter bar shall be in two interchangeable sections at least 1 34" thick, hard faced on high wear areas for increased durability and wear life. The cutter bars shall be bolted in for ease of maintenance. The cutter bar is the initial point of material impact that provides protection from wear and impact to the screens. 2. Screen area —4320 square inches.  BID SHEET Date: BID #: PW15-14 BID ITEM: (1) EA NEW 2013 HEAVY DUTY DIESEL POWERED HORIZONTAL GRINDER. Make . b cc&d 2_ Model b -2_ ¶-ç QO() Year .O \1 Unit Price - $ DELIVERY TIME MAXIMUM: S - D u.ec..S BID PRICE DELIVERED: Qo,5,coo. Remarks: ANTI-COLLUSION STATEMENT: The below signed bidder has not divulged to, discussed or compared his bid with other bidders and has not colluded with any other bidder or parties to bid whatever. (Note: No premiums, rebates, or gratuities permitted either with, prior to, or after any delivery of materials. Any such violation will result in the cancellation and/or return of material (as applicable) and the removal from bid list(s). Bidder's Company Name ru-thorized nature - Manual 319 - Rc Authorized Signature - Typed (vçMt J TI'J Sck/ fr(-' y r Address Title CIO O-2'1 Phone # Fax # cc Federal ID # or SS # E-mail address Page 25  BID SPECIFICATIONS FOR (1) EA HEAVY DUTY DIESEL POWERED HORIZONTAL GRINDER ,, w-,*u olf4\ ofcounrnrn ( BID#: PW15-14 BID OPENS: DECEMBER 11, 2013 @3:00 P.M.  SPECIFICATIONS BID #: PW 15-14 BID ITEM: (1) EA NEW, HEAVY DUTY DIESEL POWERED HORIZONTAL GRINDER. Okaloosa County, Florida will accept bids for One (1) diesel powered heavy duty industrial horizontal grinder consisting of a hamrnermill, hopper and lnfeed Roller integrated into one complete and towable unit. Horizontal Grinder must have been specifically designed as a wood waste grinder. It shall be new and unused. The units required and covered by these specifications shall be the manufacturer's latest production model and shall be equipped with all standard equipment in accordance with the manufacturer's latest literature; copies of which must accompany the bid along with any and all specifications necessary to verify that the unit meets or exceeds each and every one of the following specifications. Bidder is required to complete blank spaces as provided by each line item of equipment. To show compliance plainly list item of equipment offered on bid. Check YES or NO meeting specifications and list any exceptions. ENGINE SPECIFICATIONS 1. Power Unit: Caterpillar C- 27 Diesel Engine with a minimum intermittent _ flywheel horsepower of 1,050 HP Yes No 2. Engine Rating: Engine shall be rated by OEM for wood chipping and grinding operations. Yes No 3. Clutch: PT Tech Wet Clutch Yes No 4. Air Cleaner: Dry type air cleaner with centrifugal pre-cleaner and a plastic shield. Yes No 5. Oil Filter: Full flow oil filter - spin on type Yes No 6. Shut-Down: Engine equipped with automatic emergency shutdown _____ to protect against high coolant temperature and low engine oil pressure. Yes No 7. AntI-Freeze: Minimum anti-freeze protection 200 Fahrenheit. Yes No 8. Gauges: To include hour meter, ammeter, and water temperature and low engine oil pressure. Site gauges for fuel and hydraulic fluid levels acceptable. Yes No Cooling System: Heavy duty cooling system with a coolant capacity of 41 gallons. • t't4L..Y Yes No 10. Electrical System: Minimum 24 volts. 'IQ..5 Yes No Page 2  Alternator: Minimum of 95 amps, 24 volts. co t.4L C15 Yes No 12. Batteries: (2) 1400 C.C.A., 12 volt batteries. _____ Yes No 13. Reversing Fan: Engine shall be equipped with a hydraulic reversing fan capable of being programmed to automatically reverse. Yes No GENERAL INFORMATION 1. Maximum Length: 50' transport length. Iles Yes No 2. Maximum Height: 13' 6" maximum transport height. Yes No 3. Maximum Width: 12'. Yes No 4. Minimum Weight: 90,000 pounds. Yes No App. Tongue Weight: 30,000 pounds. A/p - (.Ue 5 OCO Yes No 6. Fuel Capacity: Minimum 400 gallons 'ks Yes No 7. Hydraulic Capacity: Minimum of 100 gallons. Yes No 8. Stabilizers: Two (2) hydraulically operated stabilizers (hand-crank mechanical type unacceptable). Yes No 9. Axle Assembly: Tr-Axle air ride suspension with a minimum weight rating of 20.700 pounds per axle. Approximate axle weight = 59,000 pounds. Yes No 10. Tires: (12) 255-70 R x 22.5 Radials. Yes No 11. Brakes: Air 'e , Yes No 12. Towing: Sliding King hitch for highway towing. Yes No 13. Lighting: Shall meet or exceed I.C.C. standards. IC-S Yes No 14. Remote Control: (16) function radio and 50' tethered back-up system. 'Yt,S Yes No 15. Anti-Theft: Machine shall be equipped with lockable tool boxes, electrical boxes, fuel tanks and hydraulic tanks, ad come with two Yes No (2) sets of keys 16. Air Compressor: A Saylor-Beall, 11 HP air compressor or a comparable S$S industrial rated air compressor shall be counted on the machine Yes No An air wrench, hose and socket (for the inserts) shall be supplied. Frame: Uni-body constructed tubular steel frame with a minimum tensile strength of 58,000 pounds per square inch. Yes No ,' Page 3 HOPPER & FEED ASSEMBLY 1. Minimum Length: 176". _____ Yes No 2. Maximum Width: 71.5" at floor level and 85' at the flare. _____ Yes No 3. Minimum Depth: 36" Yes No 4. Hopper Walls: 1/4 " A 572 GR50 steel plate with a tensile strength rating of 65,000 pounds per square inch and ' /4 " AR400 wear plate strips under the Yes No drive chain. 5. Hopper Floor: 3/8" A572 GR50 Steel with a tensile strength rating of 65,000 'YeS pounds per square inch and '/4 " AR400 wear plate strips under the Yes No drive chain. Load Height: Maximum of 9'. Yes No 7. Opening at Mill: 50" high x 71.5" wide maximum CAM 11 X 50 1, Yes No 8. Hopper Size: Minimum Capacity of 10 cubic yard. _____ Yes No 9. Feed Wheel: One (1) 34" diameter x 64" wide, top compression, pegged 'Its. Feed wheel powered by (1) internal hydraulic motor maximum. Yes No 10. Bed Chain: 17' 6" hydraulically driven live floor equipped with (5) strands _____ Of WDH-120 chain in a staggered configuration Yes No (welded flat slat chain acceptable) 11. Auto Feed System: MJ.C.S feed system which will automatically adjust, feed rates, feed wheel position and hydraulic pressures to optimize Yes No production. p Lao Processed Material Discharge System 1. Discharge System: Processed material from beneath the hammermill shall be transferred to a stacking conveyor at the rear of the unit by a 48" wide Yes No (minimum) wide, horizontal, aggregate grade belt conveyor. 2. Stacking Conveyor: Describe the type of discharge conveyor system used on your equipment. The county reserves the right to heavily weight this when Yes No making a recommendation to purchase. Provide a descriptive brochure (if available) showing the system. 3. Magnetic End Pulley: Pulley shall be 14" diameter x 42" long. Belts driven from the bottom pulley will not be considered. The magnetic field must Yes No produce a rating of not less than 1.400 gauss at the surface and be mounted to the drum shaft with B-Loc Style mounting system. Hubs welded to the shaft are unacceptable. Page 4  Hamm erm ill 1. Hammermill: 42" diameter x 68" wide mill. Yes No Holder & Inserts: There shall be (12) (minimum) thick balance 4140 forged steel fixed teeth insert holders equipped with (12) 3-3/4" Yes No forged wide double-edged replaceable carbide teeth inserts and (18) rakers. (, Hammermili RPM: Minimum of 1000 RPM. - 'ks Yes No 4. Hammermlli Drive: (10) 8V2800 Belts. Yes No 5. Hammerhill Shaft: 9" diameter, 4340 HR-Q&T-SR-UT steel shaft with 5-3/16". Yes No ) Cutting Anvil: (1) 2-1/2" thick, two sided, cutting anvil. Anvil shall be _____ removable using bolts from outside of machine. C- 112. Yes No C,-. J Sizing Screens 1. Screens: One set of (2) 6" hexagon, AR450 steel screens shall be provided. Screens must be easily interchangeable without having to enter grinding Yes No chamber or use bolts to remove. 2. Screen Area: Minimum of 5,661 square inches. A/c' - Yes No Engine & Hammermill Protection System 1. Protection System: List any system available used to protect the engine, clutch and hammermili. Warranty 1. Horizontal Grinder: One (1) year unlimited hours on the horizontal grinder No assembly, trailer and hammermill assembly according to the terms Yes No specified in the Manufacturer's Warranty Policy. 2. Clutch: Limited (1) year factory warrant. Yes No 3. Engine: Caterpillar Base Warranty is One (1) year or (2) two years/3,000 hours and extended service coverage to three (3) years on main Yes No components. Gock - 4. Extended Warranty: List the c?dt and terms of any available extended - warranty. ''' " Yes No Page 5 10-30-09 BREAK AWAY BEARING MOUNT Your grinder is equipped with a patented safety system design called a "Break Away Bearing Mount" to minimize any potential damage that may occur when large contaminants or steel materials wind up in the product being ground. When the hammermill encounters a heavy contaminant, the break away system has the ability to relive the shock load created when the hammer tip contacts the contaminant at the cutting edge or screen surface. This impact or shock energy happens so quickly due to the high tip speed of the mill that it is very difficult to lessen the amount of energy created and still have a shear point that will stand up to normal grinding demands. The mass of the rotating hammermill obviously has a high level of stored energy, so at the point of impact, something has to give. Once the hammer contacts the contaminant, the downward force of energy is then re-directed in an upward and back direction. The best possible way to relieve this force is to allow the mill to move away in that direction. Other types of designs are less effective due to the nature of the design and their ability to move out of the way quickly enough to relieve the energy. Typically these systems either break away too easily and end up being welded in solid or simply don't break away at all. Our system provides an effective weak link (relief point) to prevent damage to major components when contaminates are encountered. The breakaway function .L BEARING is accomplished by the way the mill bearings are BEARING SHEAR PAD mounted to the main structure of the 4l framework. Each of the I ++ Eh rt?i rfi bearing housings are bolted down to a FRAME breakaway mounting BEARING LIFT BOLTS plate by all four or the EAR BOLT standard mounting bolts. The four cap bolts are drilled through creating an 8-point solid mount to the block. The block is then secured to the framework of the machine by smaller shear bolts, placed at specific locations further away from the axis of the mill. The bolts are designed strong enough to handle all the necessary security and integrity to grind any type of organic material that is the intended use of the machine yet light enough to shear and break away when heavy contaminates are encountered. As we all know grinding isn't a perfect world and there is no such thing as a clean wood pile. Diamond Z grinders are designed with enough mass and structural integrity to process the majority of contaminates typically found in a wood pile with out any substantial damage minimizing down time. When a larger piece of steel does make its way between the hammer and the cutting edge, the shear bolts have the ability to shear or break allowing the mill to move away from the impact point greatly reducing any amount of damage that would normally occur in standard designs. This break away design has been very effective and has been tested in our model 1600 Solid waste grinder over the last nine years. This application is by far the most destructive as it is standard operating practice to hit large foreign objects on a consistent basis with little or no down time. Procedure for replacing mill after a shearing impact has occurred: 1) Position the feed roller and mill cover into the maintenance position. (Refer to your manual and follow all lock out tag out instructions) 2) Inspect the mill area for any loose or damaged tips; wear plates, mill rods and hammers. Replace if necessary. (Make sure after all repairs are made that your hammer mill is in balance) 3) Inspect your bearing mount blocks to see if any shear bolts have been displaced. If any of the shear bolts are loose remove them all and raise the mill bearings utilizing the bearing lift bolts to insure the mounting surfaces are clean. 4) Lower bearings back down into place and inspect and re-torque all bolts making sure to use new shear bolts. 5) Rotate hammer mill by hand to insure no contact is made with any surrounding surfaces. 6) Check alignment mark on driven sheave. Check and re-torque bushing bolts on drive and driven sheaves. 7) Once everything has been replaced and tightened down engage hammer mill and bring mill up to high rpm. 8) Once the mill is rotating at high rpm check for vibration and listen for any differences in sound checking for higher then normal temperatures using a heat gun. After a high impact shock load is experienced in you hammer mill you should; periodically check for high bearing temps and any other abnormal operational issue. Typically there will be no damage to the rollers or race of the bearings but it is possible. Always follow all safety procedures when performing any repairs to your machine.  ADDENDUM # 1 Hammermlll 1. Hammermlll: 42" diameter x 68" 42" diameter by 66" wide mill. Yes No 2. Holder & Inserts: There shall be (12) (minimum) thick balance 4140 forged steel fixed teeth insert holders equipped with (12) 3-3/4" Yes No forged wide double-edged replaceable carbide teeth inserts and (18) rakers. 3. Hammermill RPM: Minimum of 1000 RPM. Yes No 4. Hammermill Drive: (10) 8V2800 Belts. Yes No 5. Hammerhill Shaft: 9" diameter, 4340 HR-Q&T-SR-UT steel shaft with 5-3/16'. _____ Yes No 6. Cutting Anvil: (1) 2-1/2" thick, two sided, cutting anvil. Anvil shall be removable using bolts from outside of machine. Yes No Sizing Screens 1. Screens: One set of (2) 5" hexagon, AR450 steel screens shall be provided. Screens must be easily interchangeable without having to enter grinding Yes No chamber or use bolts to remove. 2. Screen Area: Minimum of 5,661 square inches. Yes No Engine & Hommermill Protection System 1. Protection System: List any system available used to protect the engine, clutch and hammermill. Warranty 1. Horizontal Grinder: One (1) year unlimited hours on the horizontal grinder assembly, trailer and hammermill assembly according to the terms Yes No specified in the Manufacturer's Warranty Policy. 1. Clutch: Limited (1) year factory warrant. Yes No 2. Engine: Caterpillar Base Warranty is One (1) year or (2) two years/3,000 hours and extended service coverage to three (3) years on main Yes No components. 3. Extended Warranty: List the coast and terms of any available extended warranty. Yes No Service & Training Manuals: Two complete sets of Operators & Parts manuals will be provided. (No payment will be made until manuals are delivered.) Yes No 2. Training: Upon delivery a representative of the manufacturer or local dealer will conduct a 1w, jj. day training session on the operation and Yes No maintenance of the horizontal grinder. Bidder 1. Bidder Info: Any and all exceptions to the specifications included in this request for bids must be fully detailed and explained on a separate sheet Yes No and attached to the bid package. Failure to document exceptions could result in your bid being considered non-responsive. 2. Service Center: Include information listing the location of the closest factory certified service center. Yes No 3. Manufactures Literature: (Per Specifications: Manufactures Literature (latest) must be provided with any and all bids to verify that the unit meets or Yes No exceeds the specifications "must be submitted with the bid". Page 6  Page 1 of 1 From: Chris Frazier [cfrazier@heavymachinesinc.com ] Sent: Friday, February 14, 2014 11:34 AM To: Jim Reece Subject: DZH6000 Grinder Jim, The Phase II 12 x 36" mag roller (Magnetic head Roller including material chute and flow control valve) is included in our machine price. Thank you, Chris Frazier Chris Frazier Sales Coordination Manager Office: 901 -260-2232 Fax: 901-260-2225 file ://C:\Documents and Settings\j kublik\Local Settings\Temporary Internet Files\Content.... 2/2 5 /70 1A