Okaloosa County School Board — Workshop Meeting, February 4, 2021 — reading text

$1,491.40. Public Content District 4 School Board Capital Outlay Funds will be appropriated to Lewis School for clinic flooring in the amount of $1,491.40. File Attachments Lewis School Flooring for Clinic.pdf (269 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Appropriation of District 5 School Board Member Capital Outlay Funds to Plew Elementary School for projectors in the amount of $766.00, presented by Diane Kelley and recommended by the Superintendent for approval. Meeting : Feb 4, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $766.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 5 School Board Member Capital Outlay Funds to Plew Elementary School for projectors in the amount of $766.00. Public Content District 5 School Board Member Capital Outlay Funds will be appropriated to Plew Elementary School for projectors in the amount of $766.00. File Attachments Plew - Projector Quote 1-25.pdf (67 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 4, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-02-08.pdf (413 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Feb 4, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 2.8.21.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $52,059.00 to Charter Schools presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Feb 4, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $52,059.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $52,059.00 to Charter Schools. Public Content The District received its second Voucher for Impact Aid Section 7003 Payments for the 2021 Claiming Year (Claim Filed January 2020) in the following amounts: Section Date Amount 7003(b) 1/21/2021 $1,549,678.00 7003(d) 1/25/2021 172,124.00 Total $1,721,802.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2021 claiming year. The calculation for the 2021 claiming year is based on the number of eligible student cards submitted during the 2019-2020 school year. The payments to these schools are as follows: Charter School Amount Okaloosa Academy $ 3,003.00 NWFSC Collegiate High School 11,800.00 Liza Jackson Preparatory School 37,256.00 Total $52,059.00 File Attachments Agenda - Fed Impact Aid 2021 Pmt 2 02082021.pdf (233 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Finance Department - Transition Staff Reorganization, presented by Rita Scallan, Chief Financial Officer,  and recommended by the Superintendent for approval. Meeting : Feb 4, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 08, 2021 Absolute Date : Feb 08, 2021 Fiscal Impact : Yes Dollar Amount : $119,179.00 Budgeted : No Budget Source : General Fund Recommended Action : Motion to approve the Finance Department-Transition Staff Reorganization. Public Content The Finance Department will see several Senior Staff Members retire over the next few years. In order to ensure continuity in the delivery of services and provide a seamless transition, as retirements occur, it is recommended to add a Clerk position in Payroll and a Specialist position in Budgeting. Request authorization to fund and hire the Payroll Clerk position effective January 3, 2022 and the Specialist position effective this current fiscal year. File Attachments Finance Restructure 2.08.2021.pdf (453 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 ITB 21-07 Purchase and Installation of Flooring at Okaloosa Technical College, and the Use of FY 2020-2021 Capital Outlay Project Contingency Funds to temporarily fund the project, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :