Fort Walton Beach Resolution — 2021-08--Funding for SR 189 Traffic Analysis — reading text

Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount for which reimbursement is being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved agreement budget may be reimbursed. These expenditures must be allowable ( pursuant to law) and directly related to the services being provided. of documentation for cost Listed below are types and examples supporting reimbursement agreements: Salaries: Timesheets that support the hours worked on the project or activity must be or similar documentation should be maintained. The payroll kept. A payroll register, register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. Fringe benefits: Fringe benefits should be supported by invoices showing the amount paid on behalf of the employee, e. g., insurance premiums paid. If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. Reimbursement for travel must be in accordance with s. 112. 061 , F. S., which Travel: includes submission of the claim on the approved state travel voucher along with supporting receipts and invoices. Other direct costs: Reimbursement will be made based on paid invoices/ receipts and processed checks and bank statements). If proof of payment processing ( cancelled/ nonexpendable property is purchased using state funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with DMS Rule 60A- 1 . 017, F. A.C., regarding the requirements for contracts which include services and that defined in provide for the 273. 02, F. S., for as s. contractor to purchase tangible personal property subsequent transfer to the State. Indirect costs: If the contract stipulates that indirect costs will be paid based on a rate, then the calculation should be shown. Indirect costs must be in the specified approved agreement budget and the entity must be able to demonstrate that the costs are not duplicated elsewhere as direct costs. All indirect cost rates must be evaluated for reasonableness and for allowability and must be allocated consistently. Contracts between state agencies may submit alternative documentation to substantiate the reimbursement request, which may be in the form of FLAIR reports or other detailed reports. The Florida Department of Financial Services, online Reference Guide for State this web address Expenditures can be found at https:// www. mvfloridacfo. com/ Division/ AA/ Manuals/documents/ ReferenceGuideforState Expenditures. pdf.  TRANSPORTATION 525- 011- 0J STATE OF FLORIDA DEPARTMENT OF Alt Form 525- 010- 60eJ PROGRAM STATE- FUNDED GRANT AGREEMENT MANAGEMENT0920 Page 1 of 1 EXHIBIT J STATE FINANCIAL ASSISTANCE ( FLORIDA SINGLE AUDIT ACT) THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Awarding Agency: Florida Department of Transportation CSFA 55. 008) State Project Title County Incentive Grant Program ( CIGP), ( and CSFA Small County Outreach Program ( SCOP), ( CSFA 55. 009) Number: Small County Road Assistance Program ( SCRAP), ( CSFA 55. 016) CSFA 55. 026) El Transportation Regional Incentive Program ( TRIP), ( Local Transportation Project, CSFA 55. 039 Award Amount: $ 100, 000. 00 The state award amount may change with supplemental agreements Specific project information for CSFA Number is provided at: https:// apps. fldfs.com/fsaa/ searchCataloq. aspx COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT: Number are provided at: Compliance Requirements for CSFA State Project https:// apps. fldfs. com/ fsaa/ searchCompliance. aspx https:// apps. fldfs. com/ fsaa/ compliance. aspx The State Projects Compliance Supplement is provided at: