Okaloosa County BOCC — January 7, 2014 — Interior Modification for Police Station Internal Coordination Sheet_Recommendation of Award_Bid Tabulation

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number:_C09-1736-AP Tracking Number: Contractor/Lessee Name: LPA Group, Inc. Grant Funded: YES __§ NO_X_ Purpose: Coordinate Recommendation of Award and Bid Tabulation; Bid No. AP 12-14 for Interior Modifications for Police Station Date/Term: 1. [|] GREATER THAN $50,000 Amount: 2. [.] GREATER THAN $25,000 Department: Airport VPS 3. [-] $25,000 OR LESS Dept. Monitor Name: Sunil Harman Document has been reviewed and includes any attachments or exhibits. Purchasing Review L Date: [23-19 Purchasing Director or designee Risk Management Review Risk Manager or designee_ County Attorney R Approved as written: Date: County Attorney Following Okaloosa County approval: Contract & Grant Document hds been received: Date: Contracts & Grants Manager LPA Group Inc. A Unit of Michael Baker THE LPA | _yN 4503 Woodland Corporate Blvd. GROUP = ’ TRANSPORTATION CONSULTANTS Suite 400 Tampa, Florida 33614 AUNIT OF MICHAEL BAKER CORPORATION (813) 889-3892 December 16, 2013 Mr. Tracy Stage, A.A.E. Deputy Director Okaloosa County Airports 1701 State Road 85 N Eglin AFB, Florida 32542-1413 Re: Recommendation of Award; Bid No. AP12-14 Interior Modifications for Police Station at Northwest Florida Regional Airport Dear Mr. Stage, We have reviewed the bids submitted on December 4, 2013 for the above referenced project and have prepared the attached Bid Tabulation for your use. The County had a total of four (4) bidders for this project. Joy Gordon Construction, LLC $73,500.00 Lord & Son Construction, Inc. $82,850.00 Jimmy Henderson I Construction Company Inc. $104,594.00 RL Burns Inc. $136,447.00 Joy Gordon Construction, LLC, has been determined to be the low bidder, submitting a bid in the amount of $73,500. Details of their bid are listed below: o History- Joy Gordon Construction, LLC is a newly formed small, women owned business, having started the business just this year. They list only two projects; a residential buildout completed November 11, 2013 and a concrete pad $6,000 for Twin Cities Hospital, completed September 5, 2013. o Size of Firm- Bonding capacity of $6M. Information on the size of the firm submitted in the bidders qualifications form it lists Joy Gordon as the owner with three business partners. In a separate section they identify one additional employee, a superintendent, who would be available to work on the project. However, in a letter attached to the bid, they state they do not have Workers Compensation insurance because they have no employees. o Equipment Owned- They claim to not own any equipment, including vehicles. In same letter attached to their bid they state they will not be able to obtain automobile liability because they do not have any owned automobiles. Other information in the bid such as bid bond, DBE participation, current General Contractor’s license, signatures, acknowledgement of addenda, and forms are acceptable. However, we cannot recommend selecting Joy Gordon Construction, LLC for this project due to what we consider irregularities in the bid in regard to available employees to work on the project, the lack of owned equipment, the absence of contract insurance minimums, and general lack of firm experience. Lord and Son Construction Inc. was the second lowest bidder submitting a bid in the amount of $82,850. o Hiistory- Lord & Son have been in business for 38 years. They list several multi-million dollar projects including renovations at Eglin AFB ($3.7M) and two at NWF Regional Airport (($0.4M and $14.9M). o Size of Firm- Bonding capacity of $100M with 48 employees. _—‘ They list several employees including Project Managers, carpenters, and laborers immediately available to the airport for this contract. oO DBE participation- They do not list DBE participation. In the Statement of Good Faith Efforts they state “Due to scope of work and size of the project, participation of DBE firms is limited. The local DBE’s are not qualified under the NAICS codes applicable to the project. We will continue our efforts to involve minority business.” All required forms were completed without exception including bid bond, acknowledgment of addenda, and a current General Contractor’s license. In LPA’s review, we found no major unbalanced unit prices and no irregularities with their bid. It is our opinion the bid is complete and responsive, subject to evaluation and acceptance of the DBE participation by County Purchasing. Pending this, LPA recommends award of the contract to Lord & Son Construction Inc. in the amount of $82,850. This recommendation is contingent upon the Okaloosa County Board of County Commissioners’ approval; purchasing review; and the availability of funds. Should you have questions, please advise. Sincerely, THE LPA GROUP INCORPORATED Doug Hambrecht, P.E. Project Manager Attachment: Bid Tabulation (1 page) Bid Tabulation for NORTHWEST FLORIDA REGIONAL AIRPORT POLICE STATION OKALOOSA COUNTY AIRPORTS Paget NORTHWEST FLORIDA AY ves REGIONAL AIRPORT. I Farm Canopies & Security Improvements Hi —_ [ [ Arennect’s Estimate ] [item Pay ] Item Description [Quantity | Unit | ont ooce | Ee | interior Build out of Police Station (office, workroom, storage room, kiosk) [Complete in place. Includes al material, equipment, overhead and |abor for the construction of walls, ceiling, storefront, columns, HVAC, electrical, data, and other items Inecessary to provide a complete space. [3 [01000 [uonmanian | S| ssecoos] sseonaa] ity 91,294. 91,234.00 Bis 112,178.10 i] 1 poms nr er Fass = =, tele 1 Two cubicies and choirs ts JAllowance Number 2 - Police Signage | | 30079] sara. i 1 ts Total 355,800.00) [FoTat BASE $55,800.00) $82,850.00 i2ne2013 ——— | Total | 104,594.00_| Total 136,447.00 $104,594.00 $136,447.00 in this Bid Tabulatic Doug Hambrecht, Pr ont BRA THE LPA GROUP INCORPORATED memreraron Cones 121672013, Date POUCE STATION - Bid Tab xisx