Okaloosa County BOCC — 2013 meeting #1144 (date undetermined) — Info Systems Presentation — reading text

The mission of the Information Systems Department is to create and maintain an information infrastructure that emphasizes data sharing among departments and integrates county computing and network resources as a single enterprise. The mission must be accomplished in a continually improving fashion in order to support the overall goals of the County. The Information Systems Department is composed of the following three Divisions: Systems and Networks (SAN) Applications (APPS) Geographic Information Systems (GIS) OKALOOSA COUNTY NETWORK NORTH COUNTY NHE • Spam Filter • Surf Control • Anti-Virus OVERSEES SHE Computers Data Networks Phone Systems Internet/Email SOUTH COUNTY GIS Security/Backups Fiber Optic DECREASING SPENDING – INCREASING MISSIONS $2,600,000 $2,522,082 $2,500,000 $2,391,090 $2,400,000 $2,300,000 $2,135,058 $2,200,000 $2,100,000 $2,019,995 $2,000,000 $1,900,000 $1,814,003 $1,800,000 $1,674,954 $1,700,000 $1,600,000 FY07 FY08 FY09 FY10 FY11 FY12 * Present employees have been absorbing increased workloads for several years. This trend is UNSUSTAINABLE! IS DEPARTMENT BUDGET FY 13/14 $663,250 SAN Division $841,451 APPS Division GIS Division $552,691 TOTAL = $2,057,392 IS DEPARTMENT BUDGET FY 13/14 $607,996 , 30% Personnel Expenses Operating Expenses $1,449,396 , 70% TOTAL = $2,057,392 IS DEPARTMENT BUDGET Increase Last Year $2,500,000.00 $382,438 Breakdown of Increase $2,000,000.00 $100,000 for VMware $1,500,000.00 $130,000 for Backup System $5,000 for new Switch $60,000 for Salary/Benefits $1,000,000.00 $87,438 for Software/Travel/Fuel $500,000.00 $- Requested TOTAL = $2,057,392 AGE OF EXISTING PCs 140 126 120 Recommend funding $100,000 in General Fund 0114 “Computer Supplies” for the purchase of 100 94 new PCs to continue implementing 5-year replacement cycle 81 80 60 56 60 44 40 30 20 11 0 New 1 Year 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years Approx. 301 PCs need to be replaced from 2008 & older. These are XP based OS (support expires in 2014) AGE OF EXISTING SERVERS 12 10 10 10 8 8 8 6 6 6 5 4 4 3 2 2 0 New 1 Year 2 Years 3 Years 4 Years 5 Years 6 Years 7 Years 8 Years 9 Years Approx. 41 Servers are 2008 or older running Windows Server 2003. Vmware Without Virtualization With Virtualization Application Operating System Hardware VMware provides hardware virtualization that presents a complete x86 platform to the virtual machine Allows multiple applications to run in isolation within virtual machines on the same server reducing number of physical servers required Virtualization increases performance, reduces power and cooling requirements and simplifies operation and maintenance TAPE BACKUP LIBRARY • Backs up critical departmental data • Current tape library purchased in 2006 • Manufacturer no longer supports or has parts for device • Storage media is no longer of sufficient size to hold data • Best practices solution is to migrate to disk storage SUMMARY OF IMMEDIATELY NEEDED STRATEGIC INVESTMENTS • Expand VMWare to eliminate need to purchase multiple new servers (~$100,000) • Purchase and implement new storage system to replace 2006 tape backup library (~130,000) • Purchase new PCs to continue implementing 5-year replacement cycle (~$100,000) SUMMARY OF NEXT YEAR’S CRITICALLY NEEDED STRATEGIC INVESTMENTS • Exchange Server Email Upgrade ($100k) • Renewed Enterprise Agreement ($100k) • IPV4 to IPV6 Conversion ($40k)($40k-yr2)($20k-yr3) Past and current leaders of Okaloosa County have expressed a strong desire to LEVERAGE TECHNOLOGY as a means to streamline operations, SAVE MONEY, improve performance, and make Government more open and responsive to the needs of the people. • This requires continual strategic investments in technology.