Okaloosa County School Board — Workshop Meeting, July 6, 2017 — reading text

$7,650.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2017-07-10.pdf (223 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Authorization to advertise the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2017-2018, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to authorize advertisement of the proposed Preliminary and Tentative Budget and Millage Rate for fiscal year 2017-2018. Public Content The District is required by law to advertise in a newspaper of general paid circulation in the county or in a geographically limited insert of such newspaper, notice of its intent to tentatively adopt a millage rate and budget. The size, format, and placement of the advertisements are specified in the Truth-In-Millage (TRIM) guidelines and must not be modified. The advertisements will be in the Northwest Florida Daily News on July 28, 2017. A public hearing to tentatively adopt a millage rate and budget must be held not less than 2 days or more than 5 days after the day that the advertisement is first published. Accordingly, the public hearing to tentatively adopt the millage rate and the budget is scheduled for Tuesday, August 1, 2017, beginning at 6:15 p.m. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 RFP 17-04 Benefits Brokerage & Consulting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with FBMC Benefits Management, the highest ranked respondent of RFP 17-04 Employee Benefits Brokerage & Consulting Services. Public Content Request approval of the evaluation committee's ranking of FBMC Benefits Management as the highest ranked respondent for RFP 17-04 Employee Benefits Brokerage & Consulting Services. The committee recommends entering into contract negotiations with FBMC Benefits Management. Copies of the recommendation and the minutes from the evaluation committee meetings are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668 or Stacie Smith, Assistant Superintendent, Human Resources, Committee Chair at (850) 833-5801. File Attachments RFP17-04 Committee Recommendation.pdf (18 KB) Committee Meeting Minutes - 6-14-17.pdf (32 KB) Committee Meeting Minutes - 6-26-17.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 ITB 17-09 Electrical Equipment for Main Switchboard and Panels, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the committee's recommendation to not award ITB 17-09 Electrical Equipment for Main Switchboard and Panels. Public Content Request approval of the committee's recommendation to not award ITB 17-09 Electrical Equipment for Main Switchboard and Panels. The ITB was sent to 27 potential bidders and posted publicly on the Florida Purchasing Group Bid System with no response. The Purchasing Department will re-bid and solicit additional bidders. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_17-09.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Amendment to Award of ITB 17-06 Painting Services, Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,145.00 Budgeted : Yes Budget Source : Internal Funds Recommended Action : Motion to approve the amendment to the award of ITB 17-06 Painting Services- Multiple Schools. Public Content Request approval of the amendment to the award of ITB 17-06 Painting Services-Multiple Schools. The original award was previously School Board approved 6/12/2017. The amendment allows the award of Ruckel Middle School items 1-5, which were previously awarded as 'No Award', in the amount of $8,145.00 to Professional Finishes of NWFL, Inc. This raises the total for Professional Finishes of NWFL, Inc. to $9,055.00 and the overall grand total of the project to $46,729.00. Copies of the amended award are attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments ITB_17-06 Amended Tab.pdf (125 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of Tag-On Bid: RFP 71-1-15 Commodity Processing Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve the renewal of tag-on bid RFP 71-1/15 Commodity Processing Services through Collier County Public Schools. Public Content Request approval to renew tag-on bid RFP 71-1/15 Commodity Processing Services through Collier County Public Schools for the purchase of commodity processing services of foods to be used in breakfast and lunch programs in schools throughout the district. The contract will be used on an as needed basis and offers multiple vendors. The contract is effective through June 30, 2018. Copies of the approved renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments RENEWAL RFP 71-1-15.pdf (379 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive