Okaloosa County School Board — Workshop Meeting, July 6, 2017 — reading text

Thursday, July 6, 2017 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jul 6, 2017 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jul 6, 2017 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda 5. Personnel Appointments Subject : 5.1 Appointment of Ms. Julie Dillon to the position of Assistant Principal II, Destin Middle School, recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the appointment of Ms. Julie Dillon to the position of Assistant Principal II, Destin Middle School. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 Out-of-County Travel paid for the period of June 8 - 21, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 6, 2017 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of June 8 - 21, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Jun 8 - 21.pdf (16 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 In-County Travel paid for the period of June 8 - 21, 2017, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jul 6, 2017 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of June 8 - 21, 2017, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel June 8 - 21.pdf (49 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting :  Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of the Workshop Meeting of June 22, 2017; Minutes of the Regular Meeting of June 26, 2017, recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the File Attachments 6-22-2017 Workshop DRAFT.pdf (183 KB) 6-26-2017 Meeting DRAFT.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Budget Amendment #9 - Fiscal Year 2016-2017,  presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,963,343.38 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #9 - Fiscal Year 2016-2017 Public Content As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of May 2017: General Fund $ 345,797.85 Debt Service Funds 42,037,933.89 Capital Projects Funds 11,454.09 Other Special Revenue Funds - Federal 271,300.70 Other Special Revenue Funds - Food Service 296,856.85  Total - All Funds $42,963,343.38 File Attachments !BA 09 - May 2017.pdf (1,185 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Monthly Financial Statement for May 2017, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for May 2017 Public Content The financial statement for the month ending May 31, 2017, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials May 2017.pdf (650 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 7-10-17.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer and recommended by the Superintendent for approval. Meeting : Jul 6, 2017 - Workshop Meeting Type : Action (Consent) Preferred Date : Jul 10, 2017 Absolute Date : Jul 10, 2017 Fiscal Impact : Yes Dollar Amount :