Fort Walton Beach Council minutes — 02-24-1976 Regular — reading text

plans and the maintenance agreement to the City Manager. It is further requested that the City Council direct the City Manager to carry out the attached plan and schedule, to des- ignate a specific city employee supervisor and assistant, and to budget for and to maintain the thirteen ( 13) medians as the l  zj,? f/ 7t.. - - 129 present City Hall grounds are so maintained. Part I. First Five Medians - These already have a water source. Soaker" Sprinkling System Cost ( per each median) ($ 205 approx.) I To be accomplished by contractor) Completion date - 1 April 1976) Plants, Total $ 1, 025. 00 Shrubs, Trees, Fertilizer, etc. Cost ( per 5 medians) Total $ 2, 885. 00 Labor ( Planting by City) Completion of Planting - 15 April ' 76) Total $ 1, 335. 00 Part II. Water Source to Eight ( 8) Remaining Medians Approximately $ 240 each Total 1, 920. 00 To be accomplished by City and completed by 15 April 1976 Part III. Soaker for Remaining Medians ( ) SErinkling Systems Estimated cost per each median @ $ 200 each ( Completion date by contractor - 1 May 1976) Total 1, 596. 00 Cost of Plants, trees, fertilizer & shrubs Total $ 4, 618. 00 Labor ( Planting by Cityl Total $ 2, 140. 00 As each median completed, planting to begin I Part IV. Maintenance City Manager to initiate and carry out good and adequate maintenance program with designated supervisor and personnel. TOTAL COST TO COMPLETE PROJECT $ 15, 519. 00  c-',... c.._.=...."'_ c,-.'-<'_=,.._ o.;,-.-~__.~.-." z1/ 1p 130 Mr. Baughman stated that this is the pro- posal we have already approved without the dollar figures.. Mr. Boudolf explained that this was originally submitted as a three year plan. We are presenting cost estimates and asking that this be completed in one year rather than three years. City Clerk stated that this was set up as a three- year project. The $ 5, 000 he mentioned has already been spent. Anything spent hereto-- I don' t care what you spend as long as you tell me where to take it from. Mr. Boudolf asked where the $ 5, 000 had been spent. City Gerk replied that $ 1, 000 plus was spent on the triangle plus City crew time, and you bought $ 2, 500 worth of equip- ment. City Manager stated that the main- tenance equipment came from street equip- ment budget, which was corrected by the City Clerk. Mr. Rigdon stated that he believes this is a worthy project, but I agree with Mr. Evans; we will have to go back and find the $ 15, 000. We will have to see where we can take it out. I am in favor of the project but I think it would be in order and I so move that the budget committee work with the City Clerk and City Manager to find the funds. Motion was seconded by Mr. Hunt and Mayor called for discussion. Mr. Boudolf said that the $ 1, 000 spent for the triangle was in last year' s budget. The $ 5, 000 we spent was for beautification. City Clerk said that you had $ 5, 000 total including the triangle. City Manager explained that the way the budget works is we don' t carry anything forward. At I the beginning of each budget year we I I re- budget. The money that wasn' t spent last year had to be re- budgeted for this J year. Mr. Boudolf asked, in view of the fact that the project has been approved, how can Council take action to stop the project?  1" 76-- t31 Mr. Rigdon explained that there was $ 5, 000 in the budget for beautification and evi- dently we have taken money in buying equip- ment and other related things. The way we have done in the past ~ to take so much from other funds. We have to figure out some way to get that $ 15, 000. We will have I to trim some other projects. We have set the millage at 7, and that is all the reve- nue we will have coming in. That is why I recommended that the budget committee study this with City Clerk. Mr.Baughman pointed out that the budget committee has not functioned since Van= Buskirk was chairman. Mr. Rigdon amended his motion to add that the Mayor reappoint the budget committee. Motion carried unanimously. LETTER FROM DOT RE MEDIAN Mayor presented a letter from Florida DOT OPENING AT BEACHVIEW DR. reference closing median opening on SR85 at Beachview Drive. INSURANCE COMMITTEE Mr. Palmer presented the following recom- RECOMMENDATIONS mendations from the Insurance Committee: The committee reviewed proposals from John S. Ripandelli, Employers Insurance Management Corporation, and Edward W. Siver and Associates. Mr. Siver, of Edward W. Siver and Associates, advised that the City may be wise to negotiate with the existing carriers if they are willing to renew at a reasonable rate and include the desired coverages. Mr. Siver indicated that the City may be better served by accep- ting the existing carriers' offers rather than opening it to public bid. 1. The committee recommends that the City negotiate with Long Insurance Agency for workman' s compensation coverage, with the City furnishing the unlimited salaries as I required according to the proper qualifi- cations. 2. Recommend that Waldorff Insurance the City negotiate with Agency for fire, casualty, vehicle, liability, etc., with the Waldorff Agency providing some alternate bids by suggesting changes in the deduction on vehicles, wind storms, and major equipment. 3. Recommend that the flood insurance  w_.",,,__",,*~_~'. r' o;....,_~_____...~---=,,-__., 132 ~/~ f7~ continue in effect with Long Insurance Agency as the carrier. 4. Recommend that the Finance Director contact