Okaloosa County School Board — Workshop Meeting, January 20, 2022 — reading text

Exclusions Recommended Action : Motion to approve the purchase of equipment from Polar King for Pryor Middle School in the amount of $57,017.98. Public Content Request approval to purchase of equipment from Polar King for Pryor MS in the amount of $57,017.98. The purchase is made through Brevard County Bid 19-586-B-NC. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions, and a copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments POLAR KING QUOTE.pdf (221 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $39,648.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488 DoDEA- Esteam Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $39,648.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $39,648.00. The purchase is made through State of Florida Participating Addendum 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 8488 DoDEA-Esteam, and a copy of the quote is attached. For additional information, please contact Tamil Ellis at (850) 833-4122. File Attachments APPLE QUOTE.pdf (36 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase: RFP 21-06 Trade Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 24, 2022 Absolute Date : Jan 24, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2310 - DW - Minor Repair & Maint. Recommended Action : Motion to approve tagging on with Santa Rosa County School RFP 21-06 Trade Services, effective through October, 21, 2026. Public Content Request approval to tag on with Santa Rosa County School RFP 21-06 Trade Services. The contract is based on fixed pricing, was awarded to multiple vendors, and will be used on an as needed basis. Funds will be paid from Capital Funds (1.50 Mill), Project 2310 - DW - Minor Repair & Maint., and copies of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments SANTA ROSA CO SCHOOLS RFP 21-06.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Exempted Purchase Over $25,000: Apptegy, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $104,675.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of software from Apptegy in the amount of $104,675.00, effective July 1, 2022, through June 30, 2023. Public Content Request approval to purchase software from Apptegy in the amount of $104,675.00. This product takes the OCSD website, apps, notification system, and ADA compliance and wraps it into one source for school district communication. It will eventually replace the following programs: Blackboard, School Info App, and SiteImprove. This program is an upgrade to all those systems and gives schools a more active, yet safer, online presence. The purchase is exempt under 6A-1.012(11)(b) and funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The software subscription is effective July 1, 2022, through June 30, 2023, and a copy of the agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS, at (850) 689-7153. File Attachments APPTEGY AGREEMENT.pdf (4,238 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Service Agreement #22-95 Dr. Dana Stephens, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,000.00 Budgeted : Yes Budget Source : Special Revenue, Project 1488 DoDEA Engage Recommended Action : Motion to approve Service Agreement #22-95 between Dr. Dana Stephens and The School Board of Okaloosa County, FL, on behalf of DoDEA "Engage" Grant Project, in the amount not to exceed $9,000.00, effective February 1, 2022, through October 31, 2022. Public Content Request approval of Service Agreement #22-95 between Dr. Dana Stephens and The School Board of Okaloosa County, FL, on behalf of DoDEA "Engage" Grant Project, to provide third-party evaluation services. The Provider will be paid $4,500 per invoice, for a total contract not to exceed $9,000.00. All funds will be paid from Special Revenue, Project 1488 DoDEA-Engage. The contract is effective February 1, 2022, through October 31, 2022, and a copy of the Agreement is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4122. File Attachments SA# 22-95.pdf (266 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Employee Assistance Program Services Contract between the School Board of Okaloosa County and Pattison Professional Counseling Center for Counseling Services, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 24, 2022 Absolute Date : Jan 24, 2022 Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : General Fund - Human Resources Discretionary Budget Recommended Action : Motion to approve the Employee Assistance Program Services Contract