Okaloosa County School Board — Workshop Meeting, January 20, 2022 — reading text

Board. The independent certified public accounting firm of Carr, Riggs & Ingram, L.L.C., performed the audit of the school internal funds. File Attachments OCSD Internal Funds - FY2021 Financial Statements (002).pdf (9,835 KB) OCSD Internal Funds - FY2021 Published Presentation.pdf (962 KB) OCSD - FY21 Required Communications.pdf (347 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Financial and Federal Single Audit for the Fiscal Year Ended June 30, 2021, Report No. 2022-084, January 2022 and Operational Audit Report No. 2022-014, September 2021, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director Meeting : Jan 20, 2022 - Workshop Meeting Type : Information Public Content The State of Florida, Auditor General has issued Financial and Federal Single Audit for the Fiscal Year Ended June 30, 2021, Report No. 2022-084, January 2022 and Operational Audit Report No. 2022-014, September 2021. The Auditor General requests that this report be presented to the District School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the Minutes of the Board. File Attachments Okaloosa Financial Audit FYE 2021-06-30 2022-084.pdf (797 KB) Operational Audit FY 2021 - Okaloosa.pdf (1,260 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2021, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments CONTRACT-LEASE-OCTOBER THROUGH DECEMBER 2021.pdf (80 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.6 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the fourth quarter of 2021, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments Service Agreements under the $5,000 October 2021, thru December 2021.pdf (83 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 20, 2022 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of the Special Meeting of January 6, 2022; Minutes of Workshop Meeting of January 6, 2022; Minutes of Regular Meeting of January 10, 2022, recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 24, 2022 Absolute Date : Jan 24, 2022 Recommended Action : Motion to approve the Minutes of the Special Meeting of January 6, 2022; Minutes of Workshop Meeting of January 6, 2022; Minutes of Regular Meeting of January 10, 2022. File Attachments 1-6-2022 Special Meeting - Attorney-Client Session - DRAFT.pdf (218 KB) 1-6-2022 Workshop - DRAFT.pdf (233 KB) 1-10-2022 Meeting - DRAFT.pdf (240 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for an electronic message center in the amount of $34,910.00, presented by Tim Bryant and recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 24, 2022 Absolute Date : Jan 24, 2022 Fiscal Impact : Yes Dollar Amount : $34,910.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Laurel Hill School for an electronic message center in the amount of $34,910.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Laurel Hill School for an electronic message center in the amount of $34,910.00. File Attachments Laurel Hill - Signs Galore.pdf (3,372 KB) ITB 22-06_TAB.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.4 Budget Amendment #4 - Fiscal Year 2021-2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Jan 20, 2022 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $110,709.74 Budgeted : Yes Budget Source : Variou - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of December 2021: General Fund $101,394.87 Debt Service Funds 0.00 Capital Project Funds 7,475.26 Other Special Revenue Funds - Federal 0.00 Other Special Revenue Funds - Food Service 1,839.61 Total - All Funds $110,709.74 File Attachments !BA 04 - Dec 2021.pdf (971 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning