Okaloosa County BOCC — June 26, 2014 — IV.a. Special Events — reading text

Special Event Funding FY 2014 Summary Expected Expected Date Out of Expected Expected Total Payment Post Event Actual Event Town Lodging Nights per Room Application Amount TDD Date TDD Amount Date Invoice Amount Report Room Event and Contact Information Dates Visitors Rooms Visitor Nights Submitted Requested Approved Approved PO Number Approved Approved Received Nights 65th Annual Destin Fishing Rodeo 10/1/13 to 16,450 501 6 2,899 4/30/13 $ 20,000.00 6/21/13 $ 20,000.00 21301624 8/1/13 $ 20,000.00 Helen Donaldson 10/31/13 Destin Fishing Rodeo Inc Emerald Coast Fall Classic 10/2/13 to 1,290 323 5 1,680 7/24/13 $ 8,277.69 7/26/13 $ 8,277.69 21301835 10/24/14 $ 8,277.69 10/10/13 2,400 Mike Minich 10/6/13 on time over Southern Events Management, Inc. 1 Destin Seafood Festival 10/4/13 to 25,000 800 3 2,400 3/21/13 $ 29,066.00 8/2/13 $ 19,166.00 21301928 10/21/13 50 Mile Eller 10/6/13 on time under Destin Charter Boat Association Note: event cancelled due to Tropical Storm Karen Florida State HOG Rally 10/21/13 to 2,500 1,000 4 4,625 10/22/13 $ 35,000.00 11/6/13 $ 30,000.00 21301626 7/25/13 $ 16,000.00 2/7/14 3,141 Bruce Fuller 10/26/13 10/18/13 $ 9,000.00 past due under Florida State HOG Rally Inc Festival of the Arts 10/26/13 to 730 185 3 555 6/28/13 $ 4,950.00 8/8/13 $ 4,950.00 21301927 1/14/14 $ 4,936.00 11/25/13 354 Marcia Hull 10/27/13 on time under Mattie Kelly Arts Foundation 1 Emerald Coast Golf Tour Fall Champs 11/20/13 to 600 150 4 600 9/17/13 $ 8,125.00 9/30/13 $ 6,000.00 21400077 4/7/14 $ 6,000.00 12/9/13 418 Geno Celano 11/25/13 on time under Emerald Coast Golf Tour 2 Round the Bay Relay & Ultra 12/28/13 to 100 30 2 60 10/22/13 $ 2,095.00 10/28/13 $ 600.00 21400225 Dennis Samac 12/28/13 Northwest Florida Track Club A Collection of Black American Music 2/3/14 to TBD TBD 2 TBD 5/22/13 $ 10,000.00 incomplete application Marlayna Goosby 2/9/14 Emerald Coast Performing Arts Alliance Fudpuckers Battle by the Beach 3/8/14 to 1,500 400 2 800 1/5/14 $ 7,000.00 3/5/14 $ 7,000.00 21400880 Matthew Oswald 3/9/14 Real Athletic Development WSA Beach Nationals 3/29/14 to 7,000 700 2 1,400 Dec 2013 $ 25,000.00 does not meet requirements Darren DeMoss 3/30/14 Worldwide Spirit Association Emerald Coast Sports Camp 3/29/14 to 2,150 538 6 3,228 9/4/13 $ 20,000.00 9/19/13 $ 20,000.00 21400003 5/8/14 $ 20,000.00 5/2/14 4,112 Greg Conant 4/12/14 on time over Emerald Coast Sports Camp Inc Emerald Coast Volleyball Week-Spring 4/23/14 to 2,088 522 5 2,714 10/22/13 $ 19,904.69 10/28/13 $ 19,904.69 21400224 5/15/14 $ 15,974.86 5/2/14 1,969 Mike Minich 4/27/14 on time under Southern Events Management, Inc. Musical Echoes 4/25/14 to 1,700 500 2 1,000 Jan 2014 $ 6,826.00 3/20/14 $ 6,800.00 21401084 5/27/14 745 David Baxter 4/27/14 on time under Musical Echoes Flute Festival Inc Burning Up the Beaches 5/1/14 to 750 330 4 1,155 9/6/13 $ 20,000.00 9/19/13 $ 9,000.00 21400002 5/20/14 864 LA Woodall 5/4/14 on time under Horizons of Okaloosa County Latin Salsa Festival 6/21/14 to 3,000 TBD TBD TBD 4/21/14 $ 5,000.00 incomplete application Jose Ramos 6/21/14 NWF Boricuas Ausentes Inc Emerald Coast Poker Run 8/12/14 to 1,000 500 4 2,000 3/13/14 $ 20,000.00 5/15/14 $ 20,000.00 TBD Stu Jones 8/17/14 Florida Powerboat Club Total Approved $ 191,698.38 Total Paid $ 100,188.55 Notes: 1) Documentation under review for payment 2) Documentation not yet received 3) Application under review for approval \\TDCSV1\TDCMedia\Special Events\SPECIAL EVENTS AND SPONSORSHIPS 2014\2014 Funding Summary.xlsx 6/20/2014 2:02 PM