Okaloosa County BOCC — 2013 meeting #1182 (date undetermined) — img047 — reading text

PHASE IIB PLEW PS PUMP STATION (EQUIPMENT ONLY) Bid # WS 11-14 OCTOBER 30, 2013 @ 3:00P.M. Bruce Environmental JH Wright & Associates, Inc. COMPANY NAME Wilo USA Item #1 Three(3) 40 HP Non-Clog Submersible $197,947.00 $157,942.05 Pumps w/ mounting base, Ultrasonic level monitoring hardware, backup control floats (6) and SS guiderails One complete electrical control system, including programmable PLC, HMI screen and motor control center for a triplex sewer pumping station. DELIVERY TIME (MAXIMUM DAYS FROM RECEIPT OF 130 Days PURCHASE ORDER) Additive Alt Cost $19,393.00 No Bid Pump & Process Equipment Jim House & Associates COMPANY NAME Item #1 Three(3) 40 HP Non-Clog Submersible $362,532.66 $270,078.00 Pumps w/ mounting base, Ultrasonic level monitoring hardware, backup control floats (6) and SS guiderails One complete electrical control system, including programmable PLC, HMI screen and motor control center for a triplex sewer pumping station. DELIVERY TIME (MAXIMUM DAYS FROM RECEIPT OF 164 Days 150 Days PURCHASE ORDER) Additive Alt Cost No Bid No Bid Jack Allen From: Mark Wise Sent: Thursday, November 21, 2013 1:32 PM To: Jack Allen; Joanne Kublik; Richard Brannon Ce: Jeff Littrell; Kimberly Kilpatrick Subject: Plew Packaged Pump Station (Bid WS 11-14) - Agenda Request Narrative Purchasing Team, You should be getting an email later this afternoon with our department’s recommendation on the Plew Packaged Pumr Station (equipment only). Below is the narrative & financial information. In September 2011, Okaloosa County went under contract (FA2823-11-C-0030; County Contract #C11-1906- WS) with the U. S. Air Force for the construction of the Duke Field wastewater infrastructure. The contract was modified in August 2012 to add the following: Capacity Expansion Charges (CECs) for Duke Field, construction costs for Main Base wastewater infrastructure, CECs for Main Base, construction costs for Camp Rudder wastewater infrastructure, and CECs for Camp Rudder. The total contract is now $16,699,568; of that, $8,026,192 is reimbursement of design and construction costs, and $8,673,376 is for CECs. Eglin has elected to decommission its two wastewater treatment facilities located on the Main Base, and per the above-mentioned contract, OCWS will design and construct a new conveyance system. The new system will divert all of the wastewater received at their Main and Plew wastewater plans and pump it to OCWS' Arbennie Pritchett WRF. In September 2012, the BCC approved OCWS in-house crews self performing the Eglin Main Base Wastewater project. Staff is now in the process of procuring the equipment for the second pump station to be constructed, the Plew Pump Station. It is being procured as 2 bids: 1) packaged pump station (pumps, guiderails, discharge piping, control panels, and other appurtenances), and 2) 230 kw diesel generator (awarded by BCC on 11/19/2013). Per the contract, the construction of the Eglin Main Base Wastewater project is $4,926,698. OCWS will be reimbursed this amount as construction progresses. Mark Wise, P.E. Deputy Director Okaloosa County Water & Sewer (850) 651-7502 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. Richard Brannon From: Jeff Littrell Sent: Friday, November 22, 2013 2:56 PM To: Richard Brannon Cc: Jack Allen; Mark Wise; Kimberly Kilpatrick; Mark Griffin; Alice Gaston Subject: FW: Recommendation of Award - Bid No. WS 11-14 Packaged Pump Station - Plew Pump Station Project Attachments: J.H. Wright letter. pdf Richard, OCWS staff concurs with the recommendation of our consultants, Constantine Engineering, that the bid for the Packaged Pump Station — Plew Pump Station Project (WS 11-14) be awarded to WILO USA LLC, they being the lowest responsive and responsible bidder meeting all of the requirements specified in the bid package. We recommend the award for the Base Bid plus Optional Cost Item 2 for a combined lump sum total of $217,340.00 with a Maximum Delivery Time of 130 days from receipt of Purchase Order. A .pdf file of the recommendation letter from Constantine Engineering is attached to this email. The bid from WILO USA LLC was the lowest responsive and responsible bidder meeting all the requirements specified in the contract documents and provided supporting documentation of their product’s operational performance as outlined in the technical specifications. There was an apparent low bidder, JH Wright and Associates, however their pump selection could not meet the closed loop cooling system and protective impeller/volute abrasion coating requirements specified in the contract documents. Two formal requests for information (RFls) were submitted and to and received back from JH Wright validating their non-responsiveness. Funds are available in the FY2014 budget. A narrative describing the project and budget documentation have been provided to you via separate email by Mark Wise. Please let me know if you have any questions or need anything else from us. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.