Fort Walton Beach Council agenda — 03-09-2004 — reading text

Fourth Street The theme of Uptown Station will be used for the street lights. This is the Eglin Parkway neighborhood. ANALYSIS: A request for proposals was issued in March, 2003. Only one response was received which is Schmidt Dell Assoc. Since they were the only respondent, their references were checked and were satisfactory. Staff has met with them and they provided a scope of work which is attached as Exhibit 1. They have divided the project into two phases, the first phase will be the Master Plan and the second phase will be production of the construction documents based on the proposed Master Plan. The construction documents may be broken into several different projects and shall coordinate the requirements of the multiple utility modifications and phasing. The budget and phasing may require that the construction be implemented over several years. The actual utility modifications will be preformed by the individual utility companies. The engineering design fees shall be established based on the phasing and construction values determined during the Master Plan ( Phase 1). Their fee for the first phase will be $53,829. The second phase will be to produce construction documents based on the proposed Master Plan. Phase 1: Master Plan will consist of: 1. Topographic Route Survey along Eglin Parkway between Hughes and Fourth S1.; 2. Interaction with power, cable TV and telephone companies; 3. Preliminary lighting layout with construction estimate 4. Phased construction plan to account for the utility relocation and budget restraints; 5. Report on requirements for individual properties along Eglin Parkway; and 6. Monthly meetings for at least six months. Jt- C'-- fi Y  06- 2004( TUE) 08: 09 SCHMIDT DELL ASSOCIATES. INC. FAX) 850 432 8631 P. 001/ 002 January 5, 2004 Paul Zimmerman, P. E. City Engineer , CitY of Fort Walton Beach I ~..: i P. O. Box 4009 Fort Walton Beach, FL 32549, P~ N5ACOlA OffiCE: 13'1 r Ar.T GCJvrr.NMrNT r.. rnrrr N: N5.\ COI..\ fLORlCA 3~ 50~ I', IU~ OI4JU (JOjO F: 1~~ OI 432-81.. 3 I RE: Engineering Services for Eglin Parkway Lighting Master Plan 91l0XI OFFICE: 2/ 10 ~ c... CH ~ [ . $ IJm l) OIJLEVAP.1 l\ MI5~,I~,:. JPrl ~' AIInx\. 1 Dear Paul, nn) 360.9527 r: { 22UI JUU,>, jJ4 I have reviewed the project requirements and suggest we perform a two phase DAI'HNo OfFICE: approach to the above referenced project. , We have enough information now to uo~ ~ L1AI'HNt AVtNUt develop the engineering fees for the first phase ( Master Plan). The second 1'.0. aO)i 2246 DAPI INr, M?t, ~ AIAflAM'<' phase engineering fees will be established after the total scope of work can be 1'$ 11 625. JOOJ identified during the Master Plan. r; { 2jI162~ 0020 The Master Plan scope is as follows:. 1. Perform a Topographic Route Survey along Eglin Parkway beginning at Forth Street and ending at Hughes Street. The survey shall include a complete location of all improvements. pavement, driveways. utilities, etc. within the full width of the Eglin Parkway right- of-way to include ten feet beyond each side of 'the right- of-way ( fee breakdown - $ 21, 729 base rate). The survey fee is a pass- through for our firm with a 15% adder for administration and management. Baskerville Donovan is the company being proposed to perform the survey work. There are several properties that are farther off the right-of-way than the 10' allowance. These properties will have to be addressed indviua!ly with the City whether or not they will be impacted by the utility relocation. If additional surveying is required, it could be performed by the City or as an add service ( hourly) to above proposal. Eglin Parkway is a very busy corridor and the proposal could be impacted by restrictions on access or requirements for flag or police personnel. The basic survey will be as follows: a. HorizontalDatum shall be based on the Florida State Plane Coordinate System. Vertical Datum shall be based on NGV Datum of 1929. b. The survey shall be performed in accordance with the Minimum Technical Standards set forth by the Florida Board of Professional Surveyors and Mappers in Chapter 61 G17 -6, Florida Administrative Code. pursuant to Section 472. 027, Florida Statutes. c. The survey win be prepared in AutoCAD 2000 format. Five ( 5) certified copies of the survey along with a digital file on disc will be submitted to the City. MeCHANICAL · tLt:CTRICAL · COMMUNICAIION~ . INou~ rRIAL. STRUCTURAL 4CTUE) 08: 09 SCHMIDT DELL ASSOCIATES. INC. FAX) 850 432 8631 P. 002/ 002 PAGE 20F 2 2. Perform interaction with power, cable TV and telephone companies. Work out solution ;and cost estimate for associated work. ( fee breakdown 5,400) 3. Provide preliminary lighting layout with construction estimate. Lighting layout to meet minimum FDOT light level requirements. ( fee breakdown - 12, 000). . 4. Provide a phased construction plan to account for the Utility relocation and budget restraints. ( fee breakdown - $ 3, 600) 5. Provide report on requirements for individual properties along Eglin Parkway. Report to include photos of property, utility requirements, and construction opinion. ( fee breakdown - $ 7,500) 6. Meetings to be billed at standard hourly rates. I would budget monthly meetings for at least six months at foor hours/ meeting. ( fee breakdown - 3, 600). Actual fee to be adju$~ed to account for specific requirements. Total Phase I ( Master Plan) Engineering Service Fee - $ 53,829. The next phase will be to produce construction documents based on the proposed Master Plan. The construction documents may be broken into several different projects and shall coordinate the requirements of the multiple utility modifications and phasing. The budget and phasing may require that the construction be implemented over several years. The actual utility modifications will be' performed by the individual utility companies. The engineering design fees shall be established based on the phasing and construction values determined during the Master Plan ( Phase I). Please feel free to call me if you would . like to discuss any portion of this proposal. I am excited to be associated with the City of Fort Walton Beach on such a high profile endeavor and look forward working with you and your staff. Respectfully Yours, SCHMIDT DELL ASSOCIATES. INC. H. L.Dell, P. E. Senior Vice President CITY COUNCIL MEETING MARCH 9, 2004 PUBLIC HEARING Consideration of Ordinance 1576 amending Chapter 20 Land Development Code- nonconfonning uses. Second Reading Municipal Planning Board Recommendation: Approval 6- 0 ( 2/ 5/ 04) Agenda Item No. - PH 5  1 ORDINANCE 1576 2 3 AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA; 4 PROVIDING FOR AUTHORITY; AMENDING CHAPTER 20. LAND 5 DEVELOPMENT CODE, ARTICLE III. ZONING,