Fort Walton Beach Council agenda — 03-09-2004 — reading text

year. If approved, sufficient funds are available in account number 001- 5019- 541- 6997, Storm Drainage Program appropriations. Submitted Bv: 3/+//)+ Date Reviewed and Concur: 3/ f' ' 75t' & Date  HONEYTREE LANE STORM DRAIN REHAB C. I. P. # 5019 SCHOOL PROPERTY N w 0:: o 1 a::: o o p\-lAS( \ a::: 0... f0- JACKSON TRAIL APTS. X o a::: PHASE I REPLAC WITH 48' RCP t LEE KIA " f. \/ S"",'''''< I'- J SS I'- f:j Lu 6 LEGEND o JUNCTION BOX o SURF ACE INLET Q CURB INLET SCALE IN FEET 200' o 200' 400' EXISTING DRAINAGE TO BE REPLACED EXISTING DRAINAGE CITY COUNCIL MEETING MARCH 9, 2004 CONSENT AGENDA Request authorization to award Docie Bass Roof Replacement to Bel- Mac Roofing of Santa Rosa Beach, FL. Agenda Item No. - CA 3  CITY OF FORT WALTON BEACH MEMORANDUM DATE: February 27, 2004 TO: Joyce Shanahan, city Manager FROM : Gene Peters, Parks & Recreation Director SUBJECT: Request to Award Bid # 04- 110 Docie Bass Center Re- Roofing SUMMARY Pursuant to Chapter 2, Section 2- 266, Fort Walton Beach Code of Ordinances, request authorization to award Bid # 04- 110, Docie Bass Center Roofing, to the lowest, responsive responsible bidder, Bel- Mac Roofing of Santa Rosa Beach, Florida, as outlined in the backup report. Sufficient funding in the amount of $ 105, 000 has been budgeted for this roofing project in account # 001- 5014- 572- 6997 FIN A N C I A L D A T A 1. DEPARTMENT: Parks & Recreation 2. DIVISION: Administration 3. FUND: General 4. ACCOUNT #: 001- 5014- 572- 6997 5. ACCT. DESCRIPTION: Capital Improvement Docie Bass Improvements 6. FY BUDGET: 2003- 04 7. AMOUNT BUDGETED: $ 105, 000 8. GRANT FUNDS: YES NO XX AMOUNT $ 9. FUND TRANSFER: YES NO XX AMOUNT $ 10. FROM ACCT. #: 11. TO ACCT. #: 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR XX NONE 2 C ffAJ  BID I T E M DATA 14. DESCRIPTION OF BID ITEM: This Bid is for services, materials labor and supervision to remove & replace the roof and seal the brick mortar at the Docie Bass Center. 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR NONEXX 16. # BID INVITATIONS SENT: 26 17. # BIDS RECEIVED: 3 18. # RESPONSIVE BIDS: 3 19. RECOMMENDED VENDOR: Bel- Mac Roofing of Santa Rosa Beach, FL. 20. BID AWARD AMOUNT: 95, 250 21. COMMENTS: ** 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS) : 23. ESTIMATED PURCHASE AMOUNT: $ 95, 250 24. BID TABULATION ATTACHED: YES XX NO ADD' L MAT FDR 25. TERM OF CONTRACT: Net 30 26. BID VALID TO: April 24, 2004 27. BID PRICE VALID FOR TERM OF CONTRACT: YES XX NO 28. WARRANTY PERIOD: Materials & Labor 15 years 29. DELIVERY TIME: 60 days 30. STATE CONTRACT: YES NO XX 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES NO XX 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 20- 25 years 35. ITEM DEMO' D: YES XX NO 36. REFERENCES CHECKED: YES XX NO N/ A 37. CONTRACT: ATTACHED ADD' l MAT FDR XX N/ A 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO XX N/ A 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A Report Prepared By: 0J: G.-- i:.., 2 - c- 7- cy Gene Peters, Director Date Parks & Recreation Reviewed and Concur: 3, 3. 0'1 J ce Shanahan Date City Manager Comments: Page 2  ATTACHMENT 1 BID SUMMARY COMMENTS BID NO. 04- 110 The following comments relate to the '*' items in numerical order indicated on the Bid Award Summary Memorandum. 7. Amount Budgeted: Funding in the amount of $ 105, 000 has been budgeted in FY 03- 04 for this roofing project in Parks & Recreation account # 001- 5014- 572- 6997 Capital Improvement Docie Bass Roof Replacement 21. Comments: Bid # 04- 110 references the labor, materials and supervision to remove and replace the existing 30 year old roof and seal brick mortar at the Docie Bass Center ( upper level over gym) . City staff has determined the bid from Bel- Mac Roofing of Santa Rosa Beach, Florida, in the amount of $ 95, 250, to be in compliance with the specifications. The same roofing material was utilized at the Library and offers a 15 year warranty on materials & labor. Bid04. 110. doc Page 3  City of Fort Walton Beach MEMORANDUM DATE: February 27, 2004 TO: Gene Peters Parks & Recreation Director FROM: Michael C. Tatum ~ Purchasing Director~ SUBJECT: Re- roofing Docie Bass Recreation Center Bid # 04- 110 The referenced bid tabulation is forwarded for your review. Please take the necessary action so that we may prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM DESCRIPTION NO./ RESPONSE 16. Number of Bids Solicited 26 17. Number of Bids Received 3 18. Number of Responsive Bids 3 24. Tabulation Attached Yes 30. State Contract No MCT /mhj CITY COUNCIL MEETING MARCH 9, 2004 CONSENT AGENDA Request authorization to award engineering services for Eglin Parkway Lighting Project Phase I to Schmidt Dell Associates. Agenda Item No. - CA 4  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM DATE: February 25, 2004 TO: Joyce Shanahan, City Manager FROM: Missy McKim, CDS Direc~ SUBJECT: Engineering Services for Eglin Parkway Lighting Master Plan REQUEST: Approval of bid by Schmidt Dell Associates, Inc. for engineering services, Eglin Parkway Lighting. BACKGROUND: The Eglin Parkway Lighting project is a CRA project to provide decorative light fixtures which will include placing the above ground utilities underground on Elgin Parkway between Hughes Street and