Fort Walton Beach Council agenda — 10-12-2010 Regular — reading text

October 04, 2010 Subject: Request to approve purchase of Verizon Wireless Services. 1. BACKGROUND: 1. 1 The City of Fort Walton Beach has contracted with Verizon Wireless as its mobile wireless Internet service provider for the last 5 years. The City uses the mobile wireless access for the Police Department and several laptop computers used in the field to access the City' s servers. 2. DISCUSSION: 2. 1 The Mobile Internet services are purchase off the Florida State contract number 725- 330 -05 -1. 3. FINANCIAL INFORMATION: The total cost for this service from Verizon Wireless for budget year 2010 -2011 is $ 21, 600. We have budgeted for this expense in the City' s 2010 -2011 budget. 4. RECOMMENDATION: 4. 1 Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01. Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, staff requests City Council authorization the City Manager to authorize the purchase of these services from Verizon Wireless. 5. ATTACHMENTS: None 6. SIGNATURE BLOCK: 6. 1 Submitted By: 10 -04 -2010 David Jenzen, IT Director 6. 2 Reviewed and Concur: 4 4& z 10 -04 -2010 Sylvia Hanks, Administrative Services 6. 4 Reviewed and Concur: Brandy Wunker, Finance Director 6. 5 Reviewed for Agenda: 10/ 4/ 2010 rt T. Mearns Ci y Manager  CITY COUNCIL MEETING October 12, 2010 Ordinance on Second Reading Ordinance 1826. Assistant City Clerk. AN ORDINANCE OF THE CITY OF FORT WALTON BEACH REPEALING ORDINANCE 608 DATED AUGUST 13, 1974; AUTHORIZING THE CITY CLERK TO DESIGNATE AN ASSISTANT CITY CLERK IN THE ABSENCE OF THE CITY CLERK; AND ESTABLISHING AN EFFECTIVE DATE. Synopsis: Provides for a person to act as the City Clerk in the absence of the appointed City Clerk Agenda Item Number: 12. 1  CITY OF FORT WALTON BEACH MEMORANDUM DATE: September 16, 2010 T0: Mayor & Council FROM; Helen Spencer City Clerk SUBJECT: Authorizing Temporary Assistant City Clerk In an effort to streamline the office of the City Clerk, please approve the attached proposed Ordinance 1826 on first reading. Ordinance 608 was passed on August 13, 1974 authorizing the City Manager to designate a Deputy City Clerk. After a discussion with the City Manager he agrees this should be the duty of the City Clerk. I am requesting the designation be changed to a Temporary City Clerk which is more in line with what is needed for the office of the City Clerk. The City Attorney has reviewed and approved Ordinance 1.826 for legal sufficiency. Thank you for your consideration in this proposed change. s  ORDINANCE NO. 1826 AN ORDINANCE OF THE CITY OF FORT WALTON BEACH REPEALING ORDINANCE 6085 DATED AUGUST 13, 1974; AUTHORIZING CITY CLERK TO DESIGNATE A TEMPORARY ASSISTANT CITY CLERK; AND SETTING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY OF FORT WALTON BEACH, FLORIDA: Section 1. Repeal of Ordinance 608 Ordinance 608, dated August 13, 1974, is hereby repealed. Section 2. Authorization to Designate. a Temporary Assistant City Clerk The City Clerk is hereby authorized to designate an employee of the City as a temporary Assistant City Clerk to act, during the absence of the City Clerk, in the same capacity and with the same force and effect as the City Clerk. Section 3. Effective Date This ordinance shall take effect immediately upon approval by the City Council and signature of the Mayor. Adopted Mike Anderson, Mayor Attest: Approved for form and legal sufficiency. Helen Spencer, City Clerk Toni L. Craig, City Attorney  1 2: 1 i i ORDINANCE & off ORDINANCE AUTHORIZING THE POSITION OF DEPUTY CITY CLERK PROVILING AN EFFECTIVE DATE HEREOF BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA: SECTION I. The City Manager, on behalf of the City of Fort Walton Beach is hereby authorized to designate certain employees of the City as a Deputy City Clerk and such person shall be authorized to execute any and all legal instruments of the City in the same capacity and with the same force and effect as the City Clerk during the absence of the City Clerk. SECTION II. This Ordinance shall take effect ten days after its passage and approval by the Mayor. ADOPTED MAYO ATTEST: City Clerk Reviewed And Approved By The City Attorney Which Will Be Legal When Enacted By The City Council of the City of Fort Walton Beach, Florida. WALTM I VJNE Amoj  Ci ty of Fort Walton Beach Memorandum To: Bob Mearns, City Manager From: Brandy Wunker, Finance Director Subject: Ordinance 1838 Date: September 20, 2010 L BACKGROUND: 1. 1. Section 4.01. 02, Purchasing, establishes vague criteria for Local Merchant Preference as follows: I. I. I. " In operating within the policy of purchasing quality to suit the intended purpose at the least expense, very effort will be made to purchase from merchants located within the City." 7 1. 2. In an effort to the language, staff has the clarify Purchasing revised Administrative Policy FIN -09. The Local Vendor Preference criteria will be more appropriately situated in the Administrative Policy vs. Section 4. 01. 024 of the Code. 2. DISCUSSION: 2. 1. The proposed revision to the Administrative Policy regarding Local Merchant Preference is outlined below. 2. 1. 1. The proposed criteria will provide any Local Vendor whose price is within 2% or $ 1, 000, whichever is less, of the bid of the non -local merchant, the opportunity to match the price of the lowest responsive, responsible bidder. This does not apply to RFP' s, RFQ' s, or ITB' s. 2. 1. 2. The proposed criteria states that Local Vendor Preference will be a scheduled evaluation criteria in all RFP' s and will receive five ( 5) points for having obtained and held a Business Tax Receipt from the City for a minimum of 90 days prior to the issuance of the RFP. 2. 2. The revised Purchasing Administrative Policy FIN -09 will be brought to City Council upon adoption of Ordinance 1838 on second reading. 3. FINANCIAL INFORMATION 3. 1. There is no financial impact related to adoption of this Administrative Policy. 4. RECOMMENDATION 4. 1. Staff respectfully request City Council adoption of Ordinance 1838.  CITY COUNCIL MEETING October 12, 2010 Ordinance on Second Reading Ordinance 1838. Local Vendor Preference AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA; REPEALING SECTION 4.01. 0241 LOCAL MERCHANT PREFERENCE, OF THE CODE OF ORDINANCES; AND SETTING AN EFFECTIVE DATE Synopsis: Provides for local merchant preference to be established by Administrative Policy Agenda Item Number: 12. 2  1 ORDINANCE 1838 2 3 AN ORDINANCEOF THE CITY OF FORT WALTON BEACH, 4 FLORIDA;REPEALING SECTION 4. 01. 024, LOCAL MERCHANT 5 PREFERENCE, OF THE CODE OF ORDINANCES; AND SETTING AN 6 AN EFFECTIVE DATE. 7 8 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE 9 CITY OF FORT WALTON BEACH, FLORIDA AS FOLLOWS: 10 11 Section 1. Authority and Intent 12 The Council finds that it is in the City' s best financial and business interest that a 13 preference be established for local vendors. The Council further finds that the procedures and 14 criteria for such local vendor preference are best provided in the City' s Purchasing Policies and 15 Procedures. Therefore, the Council finds that it is necessary to amend the Code of Ordinances as 16 follows. 17 18 Section 2. Amendment of Section 4. 01. 024, Local Merchant Preference, of the Code of 19 Ordinances 20 Section 4. 01. 024, Local Vendor Preference, of the Code of Ordinances is hereby 21 repealed. 22 23 Section 3. Effective Date 24 This ordinance shall take effect immediately upon approval on second reading by the 25 City Council and signature of the Mayor. 26 27 28 Mike Anderson, Mayor 29 30 Attest: Approved for form, legal sufficiency, and 31 codification: 32 33 34 35 Helen Spencer, City Clerk Toni L. Craig, City Attorney 36 37 Additions are underlined; deletions -a a sty-ieken. 38 Codification: Section 2 repeals section 4. 01. 024, of the Code of Ordinances. Other sections are 39 not codified.  5. SIGNATURE BLOCK 5. 1. Submitted by: Brandy W_