Fort Walton Beach Council minutes — 05-08-07 regular minutes — reading text

negotiations with that firm not to exceed the budgeted amount. He explained the RFP process and stressed that the request is not seeking approval to implement a stormwater utility; rather, to have an outside consultant prepare a stormwater utility study with a corresponding ordinance and a potential fee structure if the utility is implemented in the future. Council discussion included the fact that the recommended firm scored highest in most of the evaluation criteria categories; that the firm presented the schedule City a of several task- oriented workshops they would perform with a technical assistance committee; and that this is the beginning of the process to set the groundwork for establishment of a stormwater utility, a separate enterprise fund to manage stormwater utility under the enterprise fund. Council questioned why the budgeted amount is not kept confidential from the vendors in an effort to receive better quotes. The City Manager explained that municipalities are not permitted ~ to award on fees for engineering services; it has to be award on qualifications. Based on .,,'...........',... qualifications, negotiations begin with the top- ranked firm, and if an agreement cannot be ,'. . reached with that firm, then negotiations are made with the second- ranked firm, and so forth until an agreement can be reached. She further noted the cost is public record. The Mayor asked for public input. There was none.  273 Regular Council 5/ 8/ 07 STORMWATER UTILITY STUDY ( CO NT) Mr. Garvie moved to award engineering/consulting services for developing a Stormwater Utility Study ( RFP 007- 113), to the top ranked firm, Earth Tech of Fort Walton Beach, Florida. Further authorize the City Manager, or the City Manager' s designee, to negotiate a contract with Earth Tech for engineering/ consulting services not to exceed the budgeted amount of $65, 000. 00. Mr. Minich seconded motion. Council expressed their support for the development of this study. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). BEAUTIFICATION COM IT E T/ REE BOARD APPOINTMENT Consideration of appointment to the Beautification CommitteelTree Board. Mr. Minich nominated Catherine Howton, 149 Ferry Road NE, Fort Walton Beach, to serve on the Beautification CommitteelTree Board for a four-year term until May 7, 2011. The Mayor called for the vote on the nomination and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). BEAUTIFICATION COM IT E /TREE BOARD REP TO THE VPSC Consideration of appointment of a Beautification CommitteelTree Board member to the Vision Plan Stewardship Committee. Mr. Minich nominated Catherine Howton, 149 Ferry Road NE, Fort Walton Beach, to serve as the Beautification CommitteelTree Board representative on the Vision Plan Stewardship Committee for a four-year term until May 7, 2011. The Mayor called for the vote on the nomination and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). EDC REP TO THE VPSC Consideration of appointment of an Economic Development Council representative to the Vision Plan Stewardship Committee. Mr. Minich nominated Debbie Bodenstine to serve as the Economic Development Council representative on the Vision Plan Stewardship Committee for a four-year term until May 7, 2011. The Mayor called for the vote on the nomination and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, and Minich in favor (Hartwell absent). MAYOR/COUNCIL ANNOUNCEMENTS Mr. Holmes thanked the Chamber of Commerce for the Council reception they held last week. He stated he was impressed with the cleanup of Ferry Park. Mr. Miller mentioned the EDC meeting on the airport and encouraged anyone selected to participate in a sur1ey to speak about the need for additional airlines in the area. Mr. Miller briefly discussed the need for and the importance of recycling. Mr. Reeves thanked Staff for answering his questions about items on the agenda. Mr. Garvie mentioned former Governor Reuben Askew stayed in his bed and breakfast recently and shared the words of wisdom Mr. Askew gave him. He mentioned the form available on the internet to make a pledge to the CDC in their efforts to raise funds for a $ 500,000 grant to increase the size of the airport and bring in additional airlines. 274 Regular Council 5/ 8/ 07 MAYOR/COUNCIL ANNOUNCEMENTS ( CONTI Dr. Pullen mentioned Headstart is recruiting students for next year who meet their qualifications. He encouraged everyone to attend the dedication of the new trail on Lake Drive this Friday. Mr. Minich mentioned the reception held by the Chamber of Commerce last week and spoke highly about Mr. Corcoran' s leadership at the Chamber, and commended the mayor for his work 0 to help make the relationship closer with the Chamber of Commerce. He encouraged everyone who plays golf to participate in the golf tournament this Saturday at 1 : 00 pm to help a city police . . 1.,. 1..:...... ... officer who has cancer. Mayor Anderson mentioned his attendance at a touching, small retirement ceremony held for Police Sgt. Bruce Bankston; his attendance at the Musical Echoes that is getting bigger and better every year; his attendance at the resignation party held for Crestview Councilman Sam Hayes; and his attendance at the May Day festival. He mentioned the City team raised over 10, 000 for the recent Relay for Life. CITY MANAGER ANNOUNCEMENTS The City Manager mentioned the recent phone call from Danielle Slatterprice, Public Works Director for Okaloosa County, who relayed that the County is applying for funds to do some construction improvements in the Sylvania Heights area and the Water Management District agreed to provide a 50/ 50 match to the County for a hydrological survey to be done, and they will put up $ 60,000 if the County will come up with the remaining $ 60, 000. She relayed it will be reviewed by the County at their next meeting, and they are asking if the City will support the initiative because it is a project that has joint boundaries between the city and county. The City Manager stated the City' s share would be roughly 30% of the $ 60, 000, and advised the County she would make Council aware this evening and place it on the agenda for the special meeting as to whether Council would like to participate. The City Manager also announced the golf tournament this coming Saturday, May 12 to benefit Sgt. Bruce Bankston; the Medal of Honor Trail is scheduled to be designated this Friday, May 11,depending on whether Col. Day can attend; the library is hosting a workshop on writing memoirs on Saturday, May 12; and invited the public to attend the first annual Police Officer Memorial ceremony on Tuesday, May 15 at 6: 50 am at the Police Department. ADJOURNMENT There being no further business, the meeting adjourned at 8: 10 p. m. APPROVED: ~ OI. o'1 MAYOR: Jt::; A7Z1 a,~ CITY CLERK Iva