Okaloosa County BOCC — December 4, 2012 — Closeout for 12th Ave. Sidewalk — reading text

EXHIBIT I CONTRACT/LEASE PAYMENT APPROVAL FORM COMPLETE AND FORWARD TO THE NEXT APPROVING DEPARTMENT COMPLETED BY DEPARTMENT DATE: 12/18/2012 VENDOR NAME: Avcon, Inc. VENDOR#: 011449 COUNTY AGREEMENT# (Contact Contract/Lease Coordinator, if unknown) C12-1965-PW 12th Ave. Sidewalks TASK COUNTYIFEMA VENDOR ORDER# PROJECT# BUDGET INVOICE# {if al!l!licable} (ifal!l!licable} DEPARTMENT# ACCOUNT# AMOUNT 105151 0437 ~tv31241 531500 m4~P ,,49.~9- L&&L £4f./ltJ/ ~//.;2-$/ ~ TOTAL $640.20 APPROVED FOR PAYMENT (!2/ease initia/1 as a{!_{!_/icable and datel: ENGINEER/ARCHITECT/PROJECT MANAGER 7t;? DATE: tZ;/~//Z I I COUNTY PROJECT MANAGER: 26 DATE: ~~!Li/ri-I DEPARTMENT HEAD: DATE: FINAL PAYMENT YES 0-l"O D CONTRACTS&: GRANTS AE DATE: _ _ __ CONTRACTS & GRANTS MANAGER: DATE: _ _ __ COUNTY ADMINISTRATOR APPROVAL : _ _ __ (Only Payments $25,001- $50,000) FINAL PAYMENT APPROVAL (if needed): PURCHASING DIRECTOR: (Only Contracts< = $25,000) COUNTY ADMINISTRATOR: _ _ _ _ _ __ (Only Contracts between $25,001 to $50,000) Contracts Over $50,000- BCC Approved COMPLETED BY FINANCE -ACCOUNTS PAYABLE ONLY FISCAL YR: _ __ DATE RECEIVED: _ _ __  Marcella B. Eubanks From: Eric Broome <ebroome@co.okaloosa.fl.us> Sent: Wednesday, January 16, 2013 4:25 PM To: Karen Rossi; Marcella B. Eubanks; Kathy Carroll Subject: RE: Action Item 1308 was Reviewed ! 1 1 This fee was for advertisement of the design contract. Please put the $211.24 on 1001-549901. l J Thanks for catching that. Let me know what we need to do on our end if anything. 1 J From: Karen Rossi I I Sent: Wednesday, January 16, 2013 3:53PM To: 'Marcella B. Eubanks'; Kathy Carroll; Brenda L. Bailey; Ashley S. Endris Cc: Eric Broome Subject: RE: Action Item 1308 was Reviewed i j I've reset it, and it shows that it has been submitted, but PW should be able to make changes to it. Let me know if not. I I've skipped John Hofstad approval as he told me he was leaving soon. It can still be opened and verbally/email \ approved without "approval" in the system. l li Thanks- Karen From: Marcella B. Eubanks [mailto:MEubanks@clerkofcourts.cc] Sent: Wednesday, January 16, 2013 3:48 PM To: Kathy Carroll; Brenda L. Bailey; Ashley S. Endris; Karen Rossi Cc: Eric Broome Subject: RE: Action Item 1308 was Reviewed Importance: High Good afternoon, I inadvertently approved the agenda item as is. We need a department and account number to charge the difference in cost above the grant funding balance as follows: grant amount $17,082.00 expenditures to date of $16,653.04 balance before this payment $428.96 current request final pay Avcon $640.20 amount needed $211.24 (this needs a department and account number to charge} Thank you for your speedy attention to this matter that we may edit the request and approve the agenda item. ; l· i f Marcella B. Eubanks Accountant Okaloosa County Clerk of Circuit Court I I Contracts and Grants 1804 Lewis Turner Boulevard, Suite 206 Fort Walton Beach, FL 32547 Tel: (850) 651-7200 X 4383 1  From: Kathy Carroll [mailto:kcarroll@co.okaloosa.fl.us] Sent: Wednesday, January 16, 2013 11:34 AM To: Brenda L. Bailey; Marcella B. Eubanks; Ashley 5. Endris Cc: Scott Henson Subject: Action Item 1308 was Reviewed It This Action Item has been Reviewed by John Hofstad and now needs to be reviewed by: Brenda Bailey. I Title: Final Payment 12th Avenue Sidewalk Design l Department: Public Works Category: Final Payment II Meeting: Tuesday, January 22, 2013 8:30AM t <<<<<<~<~_,___ - ----------~--- PLEASE NOTE Florida has a very broad public records law. Email communications to or from Okaloosa County Clerk of Court employees are considered public records and are available to the public and media upon request Your e-mail communications. including your email address. are subject to public disclosure. This email is intended for the addressee(s) indicated above only. lf you have received this email in error, please delete it immediately, I f r !f ! I ~- f t f t ''t ~· r f ~ f l I IJ ~> ~ I " li' r E iI ' ~f l I '! :: ~t 2 I