Okaloosa County BOCC — April 1, 2014 — Health Department Modular Bldg Modifications Supporting Documents — reading text

throughout, and they will be deemed to be included in the contract the same as though they were written in full therein. DISCRIMINATION - An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. CONFLICT OF INTEREST - The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposals the name of any officer, director, or agent who is also a public officer or an employee of the Okaloosa Board of County Commissioners, or any of its agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches, Furthermore, the official, prior to or at the time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County, if he is an officer or employee of the County, disclosing his or spouse's or child's interest and the nature of the intended business. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. IDENTICAL TIE BIDS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free 16. 17, 18. 19. 20. 21. 22. workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. PUBLIC ENTITY CRIME INFORMATION - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. RECYCLED CONTENT INFORMATION - In support of the Florida Waste Management Law, bidders are encouraged to supply with their bid any information available regarding recycled material content in the products bid. The County is particularly interested in the type of recycled material used (such as paper, plastic, glass, metal, etc.) and the percentage of recycled material contained in the product. The County also requests information regarding any known or potential material content in the product that may be extracted and recycled after the product has served its intended purpose. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package, INVESTIGATION OF BIDDER — The County may make such investigations, as it deems necessary to determine the stability of the bidder to perform the work and that there is no conflict of interest as it relates to the project. The bidder shall furnish fo the Owner any additional information and financial data for this purpose as the County may request. BONDING REQUIREMENTS A. Bid Bond ~ A bid bond, in the form prescribed, Cashier's or Certified check, is required in an amount not less than five percent (5%) of the total contract amount. The Bid Bond must be attached to the bid. WARRANTY - (The warranty will be in the name of Okaloosa County) A. Warranty work specified herein is for a minimum of one {1} year from delivery against defects in materials and in labor and workmanship. State the manufacturer's warranty with your bid, CONDITIONAL & INCOMPLETE BIDS - Okaloosa County specifically reserves the tight to reject any conditional bid and will normally reject those bids which make it impossible to determine the true amount of the bid, INVESTIGATION OF BIDDER - The Owner may make such investigations as he deems necessary to determine the stability of the bidder to perform the work and that there is no 9 23. 24, 25. 26. 27. 28. conflict of interest as it relates to the project, The bidder shall furnish to the Owner any additional information and financial data for the purpose as the Owner may request. The data shat! include a detailed and up-to-date list of plant equipment and materials which bidder proposes to use, indicating which portions he already possesses and a detailed description of the method and program or work to be done. FINAL ACCEPTANCE - Payment will not be made until the Owner determines that the tower delivered meets all specifications. A, Delivery of equipment to Okaloosa County Board of County Commissioners does not constitute acceptance for the purpose of payment. Final acceptance and authorization of payment shall be given only after a thorough inspection indicates that the equipment meets contract specifications and conditions as listed. Shovid the delivered equipment differ in any respect from specifications, payment will be withheld until such time as the supplier takes necessary corrective action. The Purchasing Department shall be notified of the deviation in writing within 10 days and the provisions of the delivery Paragraph shall prevail. If the proposed corrective action is not acceptable to Okaloosa County, the final acceptance of the equipment, in which case the equipment remains the property of the supplier and the County shall not be liable for payment for any portion thereof. SPECIFICATION EXCEPTIONS — Specifications are based on the most current literature available. Bidder shall clearly list any change in the manufacturer's specifications which conflict with the bid specifications, Bidder must also explain any deviation from the bid specification in writing, as a foot note on the applicable bid page and enclose a copy of the manufacturer's specifications data detailing the changed item{s) with their bid. Failure of the bidder to comply with these provisions will result in bidders being held responsible for all costs required to bring the equipment in compliance with contract specifications. ADDITION/DELETION OF ITEM — The County reserves the right to add or delete any item from this bid or resulting contract when deemed to be in the County’s best interest, LOCAL PREFERENCE - Okaloosa County reserves the right to grant a preference to in- county bidders only when bids are received from firms located in states, counties, municipalities or other political subdivisions which offer preference to bidders located in such political subdivisions. The amount of preference given to local bidders will be the same as that given by the state, county, municipality or other political subdivisions in which a bidder is located. If the political subdivision in which a bidder is located offers a preference to its local firms, that bidder must plainly state the extent of such preference to include the amount and type preference offers. Any bidder failing to indicate such preference will be removed from the County bid list and any and all bids from that firm will be rejected. Note: For bidder's convenience, this certification form Is enclosed and is made a part of the bid package. REORGANIZATION OR BANKRUPTCY PROCEEDINGS -— Bids will not be considered from vendors who are currently involved in official financial reorganization or bankrupicy proceedings. PAYMENTS ~ The contractor shall be paid upon submission of invoices and approval of acceptance by Okaloosa County Board of County Commissioners, Finance Office, 302 N. 10 29, 30, Wilson St., #203, Crestview FL 32536, The prices stipulated herein for articles delivered and accepted. Invoices must show Purchase Order #. NO CONTACT CLAUSE: The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written Communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. Note: For proposer’s convenience, this certification form is enclosed and is made a part of the bid package. BID PRICE ~ The bid price shall include all equipment, labor, materials, permit{s), freight, taxes, required insurance, Public Liability, Property Damage and Workers’ Compensation, etc, to cover the finished work catled for, The following documents are to be submitted with the bid packet. No electronic signatures willbe accepted. Specifications Conflict of Interest Disclosure Form Drug-Free Workplace Certification Form Recycled Content Form Local Preference Data Sheet No Contact Clause Federal E-Verify Compliance Certification Indemnification and Hold Harmless Addendum Acknowledgement Reference Data Sheet Company Data Bicl Sheet Contract (signed and ready to execute) Bidder Survey ZEAL -TO™MOOS> 11 INSURANCE REQUIREMENTS Contractor's insurance I The CONTRACTOR shall not commence any work in connection with this Agreement until he has obtained alll required insurance and such insurance has been approved by the Okaloosa County Risk Management Director, All insurance policies shall be with insurers licensed to do business in the State of Florida, and any insuring company is required to have a minimum tating of A, Class X in the Best Key Rating Guide published A. M. Best & Co., Inc, All insurance shall include the interest of all entities names in and its respective agents, consultants, servants and employees of each and all other interests as may be reasonably required by Okaloosa County as Additional Insured. The coverage afforded the Additional insured under this policy shall be primary insurance. If the Additional Insured has other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the company's liability under this policy shall not be reduced by the existence of such other insurance. The County of Okaloosa shall be listed as Additional Insured by policy endorsement on all insurance contracts applicable to this Agreement except Workers’ Compensation and Professional Liability. The County of Okaloosa shall be furnished proof of coverage by certificates of insurance (COl) and endorsements for every applicable insurance contract required by this Agreement. The COl's and policy endorsements must be delivered to the County Representative not less than ten (10) days prior to the commencement of any and all contractual agreements between the County of Okaloosa and the CONTRACTOR, The County shall retain the right to reject all insurance contracts that do not meet the requirement of this Agreement. Further, the County reserves the right to change these insurance requirements with 60-day notice to the CONTRACTOR. The insurance definition of Insured or Additional Insured