Okaloosa County BOCC — April 1, 2014 — Health Department Modular Bldg Modifications Supporting Documents — reading text

CORRECTIONS Any interpretation, correction or change of the Bidding Documents will be made by wiitten Addendum. Interpretations, corrections or changes in the Bidding Documents made in any other manner will not be binding and Bidders shall not rely upon such interpretations, corrections and changes, Neither the Architect nor the Owner shall assume responsibility for vocal explanation or interpretation of the documents. 5.04 FAILURE TO BE FULLY INFORMED No claim for additional compensation will be entertained on behalf of or paid to Roofing Contractor or any Subcontractor on account of his/her failure to be fully informed of all requirements of all parts of the Specifications, Addenda or Drawings. They are part of the Contract Documents and of the Contract and all Bidders should be thoroughly familiar with the content and requirements before submitting proposals. PART 6 - LAWS AND REGULATIONS 6.01 GENERAL A. The Bidder is required to be familiar with all Federal, State and Local laws, ordinances, rules and regulations that in any manner affect the work, Ignorance on the part of the Bidder will in no way relieve him from responsibility, B. Comply with requirements of all Federal, State, and Local laws, including ordinances and regulations having the force of Law, as applicable to the Work required for the project. C. Any building construction whether on counly property or private, requires the issuance of a County Building Permit. PART 7 - PROCEDURAL REQUIREMENTS 7,01 SOURCE LIMITATIONS A. The Contractor shall provide products of the same generic kind, from a single source, for each unit of work, to the fullest extent possible, B. When it is possible to do so, match separate procurements as closely as possible. To the extent that the product selection process is under the Contractor's control, provide products that are compatible with previously selected products, C. Where standard products are available that comply with specified requirements, provide those standard products that have been used successfully before in similar applications, and that are recommended by the manufacturers for, the applications indicated. 7,02 CHANGE ORDER A. Approval of substitutions is possible only by the Change Order or Supplemental Instructions procedure. SPECIAL BID CONDITIONS PROJECT DESCRIPTION — Work included under this contract shail include all labor, permits, and materials required to perform minor repairs and additions to the Okaloosa County Health Department Modular Building. PRE-BID ACTIVITY A, Bid Information — Questions concerning bid requirements or specifications should be directed to the Okaloosa County Purchasing Department, 602-C North Pearl St... Crestview FL 32536; 850-689-5960, Any changes by the County to specifications shall be in writing in the form of an addendum and furnished to all bidders. Verbal information obtained otherwise will not be considered in awarding of bids. B. The deadline for submittal of questions and comments on the plans and bid documents will be submitted (7) days prior to the due date. No additional information will be provided after such time. PREPARATION OF BID — The bid form is included with the bidding documents. Additional copies may be obtained from the County. The bidder shall submit an original and two (2) copies of the bid form. All blanks on the bid form shall be completed by printing in ink or by typewriter in both words and numbers with the amounts extended, totaled and the bid signed. A bid price shall be indicated for each section, bid item, alternative, adjustment unit price item, and unit price item listed therein, or the words “No Bid", "No Change", or "Not Applicable” entered. No changes shail be made to the phraseology of the form or in the items mentioned therein. In case of any discrepancy between the written amount and the figures, the written amount shall govern. Any bid may be rejected which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice inviting bids. A bid by corporation shall be executed in the corporate name by the president or a vice president or other corporate officer who has legal authority to sign. The corporate seal shalt be affixed and attested by the secretary or an assistant secretary. A bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature. A bid by a limited liability company shall be executed in the name of the firm bya member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature. A bid by an individual shall show the bidder's name and official address, A bid by a joint venture shall be executed by each joint venture in the manner indicated on the bid form. The official address of the joint venture must be shown below the signature. All names shall be typed or printed in ink below the signature. The bid shall contain an acknowledgement of receipt of all Addenda, the numbers of which shall be filled in on the form. The address and telephone # for communications regarding the bid shall be shown, If the bidder is an out-of-state corporation, the bid shall contain evidence of bidder's authority and qualification to do business as an out-of-state corporation in the State of Florida in accordance with Article 3. Bidder shall state contractor license # for the State of Florida shall also be shown on the bid form. Contractor shall be licensed in accordance with the requirements of Chapter 489 of the Florida Statutes, SUBMITTAL OF BID ~ A bic shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in an opaque sealed envelope plainly marked with the project title (and, if applicable, the designated portion of the project for which the bid is submitted), the name and address of the bidder, and shall be accompanied by the bid security and other required documents. If a bid is sent by mail or other delivery system, the sealed envelope containing the bid shall be enclosed ina separate envelope plainly marked on the outside with the notation “Bid Enclosed.” A mailed bid shall be addressed to: Minor Repairs and Additions to the Okaloosa County Health Department Modular Building Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bidg, 302 N. Wilson St., #203 Crestview FL 32536 Note: Crestview is not a next day delivery site for overnight carriers. MODIFICATION & WITHDRAWAL OF BID - A bid may be notified or withdrawn by an appropriate document duly executed in the manner that a bid must be executed and delivered to the place where bids are to be submitted prior to the date and time for the opening of bids. If within 24 hours after bids are opened any bidder files a duly signed written notice with the County and prompily thereafter demonstrates to the reasonable satisfaction of the County that there was a material substantial mistake in the preparation of its bid, that bidder may withdraw its bid, and the bid security will be returned. Thereafter, if the work is rebid, that bidder will be disqualified from 1} further bidding on the work, and 2) doing any work on the contract, either as a subcontractor or in any other capacity. OPENING OF BIDS - Bids will be opened at the time and place indicated in the advertisement or invitation to bid and unless obviously non-responsive, read aloud publicly. A tabulation of the amounts of bids will be made available to bidders after the opening of bids. BID OPENING INFORMATION - Bid Opening shall be public, on the date and time specified on the bid form. It is the bidder's responsibility to assure that his bid is delivered at the proper time and place. Offers by telegram, facsimile, or telephone are NOT acceptable. 8. 10. It. BID TABULATION SHEET - Any bidder interested in receiving a copy of the bid tabulation sheet must enclose a stamped self-addressed envelope with their bid. BIDS TO REMAIN SUBJECT TO ACCEPTANCE - All bids will remain subject to acceptance or rejection for sixty (60) calendar days after the day of the bid opening, but the County may, in its sole discretion, release any bid and return the bid security prior to the end of this period. AWARD OF CONTRACT A. Okaloosa County Review - All bidders should be advised that Okaloosa County designated Staff will review all bids and will participate in the Recommendation to Award. B. Right to Waive & Reject - Okaloosa County, in its absolute discretion, may reject any proposal of a proposer that has failed, in the Opinion of the County, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, in the opinion of the County, to perform a prior contract in a satisfactory manner, and has directed the County to emphasize this condition to potential proposers, ion The County will award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of the County, and to reject any and all bids or to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiated agreement that is in its best interest and its decision shall be final. D. Okaloosa County reserves the right 10 waive any informalities or reject any and all bids, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this bid and to accept the bid that in its judgment will best serve the interest of the County. E, Okaloosa County specifically reserves the right to reject any conditional bids and will normally reject those which made it impossible to determine the true amount of the bid. Each item must be bid separately and no attempt is to be made to tie any item or items to any other item or items. DISQUALIFICATION OF BIDDERS - Any of the following reasons may be considered as sufficient for the disqualification of a Propeser and the rejection of his proposal or proposals: A, More than one proposal for the same work from an individual, firm or corporation under the same or different name. B. Evidence that the proposer has a financial interest in the firm of another proposer for the same work. Cc. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the County until such participant shall have been reinstated as a qualified proposer, 12, 13. 14. 15. D. Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded, E. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals, F. Default under previous contract, G. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to compiete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. H. Listing of the bidder by the Federal Government on its barred/suspended vendor list. APPLICABLE LAWS & REGULATIONS - The bidder's attention is directed to the fact that all applicable Federal state laws, County and municipal ordinances, orders, rules and regulations of alt authorities having jurisdiction over the project shall apply to the bid