Okaloosa County School Board — Workshop Meeting, August 23, 2018 — reading text

16-01 Petroleum Products & Antifreeze. Public Content Request approval to renew ITB 16-01 Petroleum Products & Antifreeze based on fixed pricing and including a 5.8% price increase on all bid items. The price increase is based on the current CPI posting June 2018 and allowed per bid terms. Purchases will be made on an as needed basis using General Funds. The contract is effective September 15, 2018 through September 14, 2019. Copies of the renewal confirmation letter and price sheet showing original price and revised prices reflecting a 5.8% increase are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments RENEWAL OF ITB 16-01 PETROLEUM PRODUCTS & ANTIFREEZE.pdf (260 KB) REVISED PRICING FOR ITB 16-01.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Exempted Purchase: Renaissance, presented by Vince Windham, program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 23, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $52,187.13 Budgeted : Yes Budget Source : See attached funding spreadsheet Recommended Action : Motion to approve the purchase of software products and services from Renaissance in the amount $52,187.13. Public Content Request approval of the purchase of software products and services from Renaissance in the amount $52,187.13. The purchase is exempt under 6A-1.012(11)(b). Funding is outlined in the attached spreadsheet. The contract is effective August 1, 2018 through July 31, 2019. Copies of the quote, agreement and funding spreadsheet are attached. For additional information, please contact Marcus Chambers, Assistant Superintendent, Curriculum at (850) 833- 3191. File Attachments RENAISSANCE QUOTE.PDF (432 KB) RENAISSANCE AGREEMENT.pdf (325 KB) 2018-2019 Renaissance Learning - AR Funding.pdf (367 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Service Agreement #19-36 Northwest Florida State College, AmeriCorps, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 23, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 27, 2018 Absolute Date : Aug 27, 2018 Fiscal Impact : Yes Dollar Amount : $43,500.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Service Agreement #19-36 Northwest Florida State College, AmeriCorps in the amount of $43,500.00, effective September 15, 2018 through July 31, 2019. Public Content Request approval of Service Agreement #19-36 between Northwest Florida State College, AmeriCorps and The School Board of Okaloosa County, FL, on behalf of elementary schools within the District. The Provider will provide an 8 month environmental STEM curriculum "Grasses in Classes" with contracted elementary school for 3rd or 5th grade once a month. The Provider will be paid $2,900.00 per contracted school for up to 15 schools, for a total contract amount not to exceed $43,500.00. All funds will be paid by the individual participating schools. The contract is effective September 15, 2018 through July 31, 2019. Copies of the agreement are attached. For additional information, please contact Jeff Palmer, Director, Elementary Education at (850) 833-3420. File Attachments SA# 19-36.PDF (157 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Service Agreement #19-37 Denise Dicharry, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 23, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,500.00 Budgeted : Yes Budget Source : Internal Funds, Ruckel Middle School Recommended Action : Motion to approve Service Agreement #19-37 Denise Dicharry in the amount of $4,500.00. Public Content Request approval of Service Agreement #19-37 between Denise Dicharry and The School Board of Okaloosa County, Florida, on behalf of Ruckel Middle School, to provide music and music licensing, choreography, costume assistance, and paperwork for competition and technical skills. The Provider will be paid $150.00 per hour for up to 30 hours, for a total contract amount not to exceed $4,500.00. Funds will be paid from Internal Funds, Ruckel Middle School. The contract is effective September 20, 2018 through September 24, 2018. Copies of the agreement are attached. For additional information, please contact Paul Whiddon, Principal, Ruckel Middle School at (850) 833-4142. File Attachments 19-37.PDF (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Service Agreement #19-39 Jamie Fields, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 23, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $4,400.00 Budgeted : Yes Budget Source : Internal Funds, Choctawhatchee High School Band Recommended Action : Motion to approve Service Agreement #19-39 Jamie Fields in the amount of $4,400.00. Public Content Request approval of Service Agreement #19-39 between Jamie Fields and The School Board of Okaloosa County, FL, on behalf of Choctawhatchee High School. The Provider will provide monthly clinician services for the Color Guard and Winter Guard. The Provider will be paid $400.00 per month, for a total contract amount not to exceed $4,400.00. Fund will be paid from Internal Funds, Choctawhatchee High School Band. The contract is effective August 28, 2018 through June 30, 2019. A copy of the agreement is attached. For additional information, please contact John McArthur, Band Director, Choctawhatchee High School at (850) 833-3614. File Attachments SA# 19-39.PDF (122 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Service Agreement #19-40 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 23, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,500.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #19-40 Brent Purcell in the amount of $3,500.00. Public Content Request approval of Service Agreement #19-40 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Pryor Middle School, to provide Percussion and Musical Instruction for all Beginning Band, Jazz Band and Symphonic/Concert Band students. The Provider will be paid $25.00 per hour for up to 140 hours, for a total contract amount not to exceed $3,500.00. Funds will be paid from Internal Funds, Band. The contract is effective August 29, 2018 through May 22, 2019. A copy of the agreement is attached.