Okaloosa County BOCC — 2013 meeting #1142 (date undetermined) — 1-5 Stormwater — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: STORMWATER PROGRAM DESCRIPTION: The Stormwater Division of Public Works provides stormwater construction, solutions to failures, maintenance tasks, and storm recovery and restoration. The division also develops future funding needs list, develops Best Management Practices (BMPs), managaes data and associated reports to maintain compliance with National Pollutant Discharge Elimiation System (NPDES) requirements to prevent sanctions from the State. Additionally, staff provides support services for the Public Works work order system. REVENUE: Stormwater Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund (CTTF) is fuel taxes, intergovernmental revenue, charges for services, miscellaneous revenue and transfers. Supporting revenue of the CTTF are gas taxes and local option gas tax (LOGT), constitutional gas taxes (CGT) and federal and state shared revenue, state and federal grants, and an annual allocation of revenue from the general fund. Total funding for FY13 was $400,000 from all funding sources. Unexpended funding pledged in previous years has remained in the Stormwater budget as available cash which has provided funding to support operations and maintenance costs which now totals $800,000 per year. These funds are depleted to critical levels by ever increasing stormwater needs and operational costs. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 428,929 433,495 444,085 500,653 Operating Expenses 171,499 239,146 292,479 335,168 Capital Outlay 303,971 28,845 366,00 617,446 Reserves 0 0 0 0 Total 904,399 701,486 1,102.564 1,453,267 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 5 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 4* 4 4 * FY12 Moved an existing Road Division Foreman, and two existing Road Division Light Equipment Operators (for Stormwater retention pond maintenance) to the Stormwater budget at 50/50 salary split. No new positions. MAJOR ACCOMPLISHMENTS LAST YEAR:  Keyser Mill Road – Installed stormwater system at intersection of Galiver Cut-Off for dirt to pave project  Pocahantas Drive – Replaced failing stormwater pipe  West Plympton Road – Replaced all cross drains and head walls  Lake Ella Road – Installed pipe and headwalls at new bridge  Tanglewood Pond – Replaced failing stormwater overflow structure  Monahan Drive – Replaced failing stormwater pipe, new inlet, and conflict box  Ag Extension Building – Constructed stormwater system, formed & poured sidewalks  Hidden Springs – Replaced failed stormwater pipe  #5 Bay Cove Lane – Replaced failing stormwater pipe and outfall structure  Woodland Street – Replaced failing cross drain and headwall  Tommie Steele Road – Installed 48” pipe and repaired dam  6th Street, Shalimar, from 5th Ave to 6th Ave – Replaced failing stormwater pipe  Provide technical support for work order process for Public Works.  Maintaining a database system detailing the size, type, and location of all stormwater features owned and maintained by Okaloosa County.  Assimilated and managed data related to 727 storm structures and 118 stormwater basins into the infrastructure database.  Logged 2384 instances of sediment removal totaling 37,144 cubic yards for NPDES permit compliance. (Now tracking more efficiently by load tickets.) PROGRAM GOAL: The primary goals of the Stormwater Division are to construct, maintain and catalogue the stormwater management systems to minimize the potential for flooding and improve water quality runoff throughout Okaloosa County. KEY OBJECTIVES: 1. Complete stormwater management infrastructure improvement projects to reduce flooding potential and improve discharged water quality. 2. Continue to research alternate funding sources such as a Stormwater Utility, MSTU, State Revolving Fund loans. 3. Provide data and reporting for NPDES permit compliance review. Prepare new Notice of Intent. (Due early 2014.) 4. Complete update to Stormwater Master Plan. 5. Record information related to site inspections and enforcement actions 6. Provide adequate training to survey and drafting staff in order for all created data to be compatible with existing policies and procedures. 7. Create visual aids (maps) for use by the Board of County Commissioners, County staff, and the general public related to County activities and projects. 8. Provide technical assistance throughout Public Works to ensure the quality and compatibility of all aspects of stormwater data collection and storage. 9. Maintain the drainage structures in an open and flowing condition. 10. Mow stormwater retention ponds twice per growing season. 11. Provide solutions to catastrophic stormwater failures. 12. Support/Research Emergency Watershed Grant Projects. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of Full-Time Equivalents (FTEs) 11 11 14* Input Salaries & Operating Expenditures $1.5M $1.5M $890,411 Catastrophic Stormwater Repairs Cost (Materials only) $51,444 $66,922 $100,000 Stormwater maintenance/projects tracked (now by Work 15 450 400** Orders) Output Tracked and notated information related to site inspections 74 41 60 Stormwater structures located, identified, assessed, to date 530 727 800 Retention Ponds Maintained 88 118 130 Personnel trained in Stormwater, Erosion and 12 15 18 Efficiency Sedimentation Control Best management practices reviewed for efficiency 3 2 2 NPDES Review 1 1 1 Effectiveness Catastrophic stormwater repairs tracked 15 24 30 Footage of stormwater pipe slip lined (proactive repair) 1053 300 500 *No new employees. Moved a Foreman, and 2 Light Equipment Operators to Stormwater with a 50/50% salary split with Road Division. **Track all stormwater maintenance/projects by work order.