Okaloosa County BOCC — July 15, 2014 — imap agreement — reading text

terms are deemed rejected by LICENSOR. LICENSEE and LICENSOR agree that any xerographically or electronically reproduced copy of this fully-executed agreement shall have the same legal force and effect as any copy bearing original signatures of the parties. 12. UPTIME/SERVER AVAILABILITY. LICENSOR agrees that the SOFTWARE and SERVER shall each be functional and accessible for a minimum of 99.9% of the time, excluding scheduled downtime, as shown by LICENSOR’s systems. If in any particular calendar month LICENSEE experiences an inability to access the SOFTWARE on the SERVER due to unscheduled downtime of either of them, LICENSOR shall, within 15 days of receipt of a demand in writing from LICENSEE therefor, refund to LICENSEE an amount calculated as follows: Refund = (Annual license fee/12) X ((Full hours of downtime in month - 7 hours) /total hours in month) 13. NOTICES. For the purposes of this Agreement, any notice, demand and other communication between the parties shall be given to the parties at their following respective addresses: IMAP Multimedia Incorporated EMERALD COAST CONVENTION CENTER PO Box 669 1250 Miracle Strip Parkway SE, Vancouver, British Columbia Fort Walton Beach, FL VON 2E0 Canada 32548 USA Email: robert@imapenterprises.com Email: cfoley@co.okaloosa.fl.us UNDERSTOOD, ACCEPTED AND AGREED TO: IMAP Multimedia Incorporated Emerald Coast Convention Center Per: Per: \ f _) ee) aa Le a Sefoak : Authorizda Signatory A, AB Signatory Zan Fedorak Robert Van Ginkel Purchasing Director Managing Director Okaloosa County Purchasing Department Date: Os oO o 14 Date: Authorized Signatory Ed Schroeder Tourist Development Director Emerald Coast Convention & Visitors Bureau G6 Bo fey Date: L-7 bee TELEPHONE QUOTATION bk 6-4 / A Tpe i CC VENDOR # Vv Agency P ; Us / b 3 v VENDOR NAME Ene multi media Lve& Met Sy ete * Meetis 4 Metey Requisition # ; CONTACT sales Omeeting matrey 4 Den Nu VENDOR PHONE | $00 &&) Yt 27/80? -y40-3 9 Gy Buyer 6 ~Ge- ly VENDOR FAX Zod 796 7429 Date Stem | Quantity | Unit Description Unit Extended Price Unit Extended Price Unit Extended Price Price Price Price 1 [f Téo0w Wot Ma ; 7 3 4 : 6 7 8 i] 10 Vi 12 13 14 15 IF FOTAL PURCHASE IS NOT MADE FROM ONE VENDOR, TOTAL TOTAL TOTAL CIRCLE EXTENDED PRICE OF ITEMS AWARDED AND SUM AWARDS AT BOTTOM GF COLUMN. AWARD AWARD AWARD TELEPHONE QUOTATION of) / VENDOR # Agency VENDOR NAME Eyeat pe ° Requisition # CONTACT $4 lesd ey ext pra -qe7 VENDOR PHONE Buyer VENDOR FAX Date Item | Quantity | Unit Description Unit Extended Price Unit Extended Price Unit Extended Price Price Price Price 1 Vi 2 / 3 4 5 6 7 8 g i0 11 12 13 14 4 1 iF TOTAL PURCHASE IS NOT MADE FROM ONE VENDOR, TOTAL TOTAL TOTAL CIRCLE EXTENDED PRICE OF ITEMS AWARDED AND SUM AWARDS AT BOTTOM OF COLUMN. AWARD AWARD AWARD Emerald Coast Convention Center (ECCC) Event Space Presentation Software (ESP Advanced) Price Proposal Start Point: Floor Level Diagrams Floor Plan Interactivity Meeting Room Details Meeting Room Search Booking Request ESP Content Manager Descriptio The viewer will immediately see the interior floor level within the ECCC. Diagram1. The floor level will be presented in a 3d model to give the viewer an over-all comprehension of the entire facility and all its meeting space options. Clicking on the screen will display the floor level in a topographic view, and dynamically present corresponding information regarding that floor level. Diagram 2. To create the topographic floor levels, iMap will utilize a proprietary process to recreate the floor plans from current plans for quick and clear online use. While viewing the floor level in topographic view, the largest possible meeting rooms and ballrooms will be presented in a unique color. Clicking on a colored conference/meeting room will simultaneously; hi- light the conference room selected and dynamically present imperial dimensions, maximum capacity figures and up to six (6) set-up option buttons, and a room description. Diagram 3. When clicking on a colored meeting room that can be partitioned, a drop down menu will automatically appear to suggest partition-able options. A user may select an option that will split the conference room into the option selected. Each partition of a meeting room will act as any other normal colored meeting room. Diagram 3. Total meeting room count is 28. 4 interactive room list drop downs are required to allow the user to partition and view derivative meeting rooms. When a meeting room is selected, the viewer can click to select any one of up to six setup option buttons (in Diagram 3), which will present that meeting room setup details page. Diagram 4. Here, the viewer will immediately see an image (diagram or photo) of this room’s setup and can view up to 6 other images for this setup simply by clicking one of the thumbnails displayed on the left. The viewer can also select alternative setup options that they wish to view for this room, by clicking on any other setup option button. Clicking on the search icon a viewer will be brought to the meeting room search page where a viewer can search for specific meeting space ideally suited for their event based on specific criteria. Viewers can enter type of function & number of attendees to create a rooms list that displays all the meeting space within your facility that’s ideally suited for this specific function. Diagram 5. Clicking a room name within the resulting rooms list will open the corresponding meeting room setup details page. Diagram 6. When a viewer has found the ideal meeting space, they can click to select the booking request button to open the request booking details form, prompting the viewer to provide the necessary information to request this space, which is immediately sent as an assigned email to an internal employee. Diagram 7. Upon username and password authentication, internal staff, anywhere, anytime, can manage all the meeting room content displayed within the meeting room setup details pages. Diagram 8. Create up to 5 new meeting rooms, delete meeting rooms and find the meeting room you with to edit. Diagram 9. ~ Continued On Next Page ~ iMap Multimedia Inc., w: http://www.imapenterprises.com e: info@imapenterprises.com p: (Local) 604-802-IMAP (4627) (Toll Free) 1-800-881-IMAP (4627) Sharing & Collaboration Tools Data Import Design & Development Clicking on an existing meeting room within the room list immediately opens the first setup option for this room. Here you can upload and delete up to 7 images (diagrams and photos in jpeg/jpg format up to 1MB is size each) for this set-up, or select and alternative setup to manage. Diagram 10. Select the data button to edit all the dimension, capacity and description data for this meeting room. Diagram 11. Select the text button to edit the intro message and floor level information. Print: Click the select the print button to print whatever is displayed on the screen, no matter where they are in the application. Post-It-Notes: Click to select the post-it-notes buttons to create notes and place them anywhere on screen with any amount of content, attached with a moveable connecting line and dot to the area of interest. Not available for mobile version. Email: Click to select the email button to immediately send an email message with an attached link to this page and a .jpg image of what is on screen. Not available for the floor plan portion of the mobile version. Diagram 12 for all the above. From an Excel spreadsheet or an alternative acceptable electronic copy, all the dimension and capacity data will be imported into the application, for each meeting room. Deploy iMap’s proprietary approach using the latest web technologies, 3D software, and multimedia development tools to create an application that maximizes screen real estate, minimizes size for efficient online use, and is viewable on virtually any desktop or mobile device. ECCC, color, and logo integration, to meet your branding requirements. Provide all intuitive navigation within the application not necessarily mentioned within this proposal. iMap’s logo will be presented on the bottom left and ESP logo on the bottom right. tal Base Solution Sub Total 9,800.00 Tax (US Client Exempt) 0.00 Annual License Fee ( Hosting, Maintenance & World-Wide License) @20% of Sub-Total 1,960.00 Total 11,760.00 Pricing Assumptions All prices are in U.S. Funds, and price quotation provided here within is valid June 30, 2014. License Fee is adjusted annually equal to inflation. The entire venue and the number of meeting rooms and possible room partitions are based on the floor plans presented online, and that this floor plan constitutes the entire facility requiring no redesigns or edits to walls, labels or otherwise. Some items require the client to provide information; text, data, photos, floor plans or any other related material, etc., to iMap in acceptable formats and timeframes. Example diagrams presented are visual aids only and will likely be presented slightly different for your solution. iMap’s posted hourly rate of $150 U.S. per hour is valid until Dec 31", 2014. For any item not covered in this quotation may be provided by iMap as an additional service at this guaranteed posted rate. The Total is a packaged price and because it is discounted for this particular client, the client agrees to answer a questionnaire which will be used to present a case study and also for client internal documentation measuring success. Payments will be wire transferred. Client agrees to software agreement. Payment Arrangement: 4 . + As per payment procedures, iMap will require 2 separate payment installments: ultimedia 1) 50% of total will be payable on acceptance of software agreement. 2) 50% of total will be invoiced upon completion and acceptance of the project. i -e-) iMap Multimedia Inc., w: http://www.imapenterprises.com e: info@imapenterprises.com p: (Local) 604-802-IMAP (4627) (Toll Free) 1-800-881-IMAP (4627) Emerald Coast Convention Center (ECCC) Event Space Presentation Software Proposal Diagrams Diagram 1: Floor Levels {2 ® Connecticut Convention Center Level 6 Ballrooms & Meeting Space [ click / touch level to view } | Exhibition Halls [ click / touch level to view J \Map ESP All Levels Login The focal point of this facility is a 110 foot atrium, enclosed by a 10-story glass facade. Floor to ceiling windows allow guests to take in views of Hartford and the tree-lined riverfront. Open, spacious, and surrounded by breath-taking vistas and spectacular architecture, the Connecticut Convention Center features 540,000 square feet of flexible space - perfect to host your next event. [ Click on either floor level to view } | lI | | |} | | Level 3 i Diagram 2: Floor Level Detail Level 6: Ballrooms & Meeting Space Pre-Function Ballroom Space \Mop ESP @ Login | Our spectacular 40,000 square foot baliroom ts elegant In décor and functional in design. The ballroom ceiling measures 30 feet In height. Designed for flexibility, the ballroom at the Connecticut Convention Center can easily be partitioned into one, two, or three separate rooms arranged to fit your needs. The Connecticut Convention Center boasts 25,000 square feet of well-appointed and flexible meeting space. With a ceiling height of over 15 feet, the meeting rooms can be separated into 14 individual rooms to meet your specific needs, or four large rooms, or any combination in between. [Click on any meeting space to view its detalis ] Diagram 3: Meeting Room Partiti Ballroom ABC Legend Pre-Function © Batroom Space A) ee iMap ESP '@ Capacities. [click setups to view] { Lenath [ft]: 158.6 Width (ft) 209.2 ur spectacular 40,000 square foot ballroom Is elegant in ‘décor and functional in design. The ballroom ceiling measures 30 feet in height Designed for flexibility, the Banquet 1860 Classroom | 1728 ‘Avea [Sq t] 40000 alee. 2 ee A ballroom at the