Okaloosa County BOCC — July 15, 2015 — 6-3 Transit- PBB Annotated — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: GROWTH MANAGEMENT/PLANNING DIVISION/TRANSIT AND GRANTS PROGRAM DESCRIPTION: The Transit and Grants Section of the Planning Division serves as the Community Transportation Coordinator as required by Section 427.011 of the Florida Statues and manages in excess of $9 million in state and Federal grants funds through which both paratransit and fixed route services are provided. The Transit and Grants Section is also responsible for oversight of the $3.2 million Neighborhood Stabilization Program (NSP) which provides housing to low to moderate income households, as well as the State Housing Initiatives Partnership (SHIP) program which also addresses affordable housing. In addition to transit and housing programs, this division oversees various grants as they become available. REVENUE: The Planning Division/Transit and Grants is funded with General Funds with salary supported by State and Federal grants. The Section also receives revenue from grant reimbursement through the NSP and Community Development Block Grant programs. Revenue for transit operations is obtained through fare collections and advertising bus wraps. Funding for transit operations is subsidized by the Federal Transit Administration, Florida Department of Transportation, Florida Commission for the Transportation Trust Fund, Medicaid and matching local dollars. Miscellaneous non-transit grants (DEO, FEMA, DIG) are utilized for administration fees if feasible. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø The Transit and Grants Section of the Planning Division managed in excess of $8 million in transit related grants Ø Successfully garnered $52,000 in additional Neighborhood Stabilization Program Funds. Ø Provided over 146,900 fixed route trips and over 86,100 in paratransit/door-to-door trips. Ø Assisted the Public Works and Water & Sewer departments with CDBG grant administration Ø Successfully coordinated Department of Justice Office of Violence Against Women Safe Haven Grant PROGRAM GOAL: The goal of the Transit and Grants Section is to maximize the procurement and use of state, federal and other grants in order to: 1. Provide the most affordable possible public transportation to citizens of Okaloosa County through the most cost-effective mix of fixed route and paratransit services; 2. Transfer as many paratransit users as possible to fixed route 3. Supplement County funds used for infrastructure; 4. Enable the provision of affordable housing to economically challenged households; 5. Provide grant administration assistance to other County departments and agencies. KEY OBJECTIVES: 1. Serve as the Community Transportation Coordinator (CTC) for Okaloosa County. This entails grant compliance monitoring and administration of grant funding for Federal Transit Administration, Florida Department of Transportation, Commission for the Transportation Disadvantaged, Medicaid, Department of Community Affairs (CDBG), Enterprise Florida, Inc. (Defense Infrastructure Grants) and FEMA. 2. Continue administration of multiple grant programs including review of financial and accounting systems relative to program revenues and expenditures and daily oversight and monitoring of primary public transit provider and management of three secondary providers. 3. Increase grant revenues by developing in-house expertise in grant administration 4. Monitor implementation of the Neighborhood Stabilization Program to ensure compliance with all applicable state and federal regulations. 5. Manage overall planning and intergovernmental relations of the County’s public transit system, including transit service design, route planning, performance monitoring, comprehensive planning, and land use coordination for transit. 6. Continue to provide public transportation in the form of fixed-route and paratransit service. 7. Stand-up and provide support for a city/county transit cooperative  PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 Farebox Collection –Fixed Route 120,242 125,000 100,000 Farebox Collection - Paratransit 109,607 110,000 113,484 Full Time Employees 2 2 2 Input BCC Fixed-Route Operation Contribution 290,775 237,000 199,612 BCC Paratransit Operation Contribution 25,000 25,000 25,000 TDC Route Operation Contribution 0 0 0 Paratransit (Total Ridership) 86,199 89,962 93,830 Medical trips 47,477 46,756 48,767 Employment trips 27,989 27,736 28,929 Other paratransit trips 13,702 15,470 16,135 Fixed Route (Ridership) *146,991 152,503 158,222 Output *FY13/14 ridership reflects the elimination of two routes NSP New Unit Construction (Units) 0 0 6 Disaster Recovery Grant Funding 0 0 As available CDBG Grant (Neighborhood Revitalization & Economic 750,000 0 As available Development 750,000 Defense Infrastructure Grant $250,000 $200,000 $200,000 Maintain Reduced 3 Maintain Public Transit, Reduced Funding, Reduced Service. Service routes Service Two FTE’s Provide Management/Oversight/Compliance $8,000,000 $9,500,000 $9,000,000 Efficiency Review of Grant Programs Two FTE’s Provide Management/Oversight/Compliance $5,000,000 $5,250,000 $5,250,000 Review of Capital Investments Awarded ARRA Grant Funding w/Limited Resources & Time $0 $0 As available $3,000 Effectivene (assumes ridership Average Fuel Savings for Express Rider $2,800 $3,500 remains same ss and fuel costs remain low) EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $0 $0 $0 $0 $0 0% Operating Expenses $297,742 $356,599 $237,000 $224,612 -$12.388 -5.2% Capital Outlay $0 $0 $0 $0 $0 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $25,000 $25,000 $25,000 $0 -25,000 -100.0% Other Uses $0 $0 $0 $0 $0 0% Total $322,742 $381599 $262,000 $224,612 -$37,388 -14.3% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 34 CONTRACT SERVICES $290,775 $237,000 $224,612 -$12,388 -5.2% Less match requested for FY 16 – reflects budget of winning proposal 82 GRANTS & AIDS $25,000 $25,000 $0 -25,000 100.0% Consolidated $25,000 from Dept. 0140 Coordinated Transportation into Dept 0141 Community Transit (WAVE). TOTAL $315,775 $262,000 $224,612 -$37,388 -14.3%