Fort Walton Beach Council agenda — 02-12-02 regular Council agenda — reading text

5. REPEAL OF ANY CONFLICTING ORDINANCES. This ordinance hereby 54 repeals all provisions of Ordinances or resolutions in conflict. 55 56 SECTION 6. SEVERABILITY. If any section, phrase, sentence, or portion of this Ordinance 57 is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such 58 portion shall be deemed a separate, distinct, and independent provision, and such holding 59 shall not affect the validity of the remaining portions thereof. 60 61 SECTION 7. EFFECTIVE DATE. This Ordinance shall take effect immediately upon 62 approval by City Council and signature of the Mayor. 63 64 ADOPTED: 65 66 MAYOR: 67 68 ATTEST: 69 70 71 CITY CLERK 72 The form and legal sufficiency of 73 the foregoing has been reviewed 74 and approved by the City Attorney. 75 76 77 J. Jerome Miller, City Attorney 78 79 80 81 82 83 84 Draft 12- 26-01 Page 2 of2  CITY OF FORT WALTON BEACH COMlVIUNITY DEVELOPlVIENT SERVICES DEPARTMENT MEMORANDUM Date: February 6, 2002 To: Reid Silverboard, City Manager ~ Through: Missy McKim, AICP, JV Community Development S~~ Director.. es From: Flinn Fagg, AICP, Planner II Community Development Services SUBJECT: AMENDMENT TO CONTRACT WITH HARVARD JOLLY CLEES TOPPE ARCHITECTS, P.A.- LIBRARY PLAZA DESIGN FEES REQUEST: This is a request for approval of an amendment to the contract with Harvard Jolly Clees Toppe Architects, P. A., paying the firm an additional $ 8, 000. 00 for design fees related to the public plaza in front of the new library building at 185 Miracle Strip Parkway SE. The $ 8, 000. 00 would be paid from CRA funds; a total of $100, 000. 00 has been allocated from the CRA budget for fiscal year 2001- 02 for the design and construction of the plaza ( CIP # 5485). BACKGROUND: The contract with Harvard Jolly for the design of the library was approved by City Council in May 2000. The design of the plaza space in front of the library building was not included in the original scope of work. As the provision of public spaces and amenities is a fundamental element of the Updated CRA Plan, the CRA Board of Commissioners budgeted $ 100, 000. 00 for the library plaza as part of their budget for fiscal year 2001- 02. At the City Council meeting of 11 December 2001, Councilman Dowling discussed the need to proceed quickly with the design of the plaza, so that its construction could be coordinated with the opening of the library. It was suggested that a committee be formed to discuss ideas for the plaza design and return to Council with their recommendations. The following individuals were appointed to the committee: Mayor Glover; John Bozarth, Harvard Jolly; Jay Odom, developer; Perry Lord, MainStreet; Charlene Greenwald, Beautification Committee; and Flinn Fagg, City of Fort Walton Beach. DISCUSSION: At the first meeting of the plaza committee, it was recommended that Harvard Jolly be retained to provide design services for the plaza, and that the existing contract with the firm be amended to include the additional services. It was determined that amending the existing contract would save considerable time in designing and constructing the plaza, as the standard process of obtaining bids from design firms typically takes one to two months. In reducing the time to 1 5 engage a design firm, the construction of the plaza can more closely coincide with the opening of the library. The proposed fee of $8, 000. 00 for the design of the plaza represents 8% of the total project the scope of work for the budget. While staff has concerns with the amount of the fee relative to line with the standard fee curve for project, Harvard Jolly has maintained that the fee is in projects of this type. In addition, it has been noted that the fees for the landscape architect and the consulting mechanical, electrical, and civil engineers represents 50% of Harvard Jolly' s fees. John Bozarth of Harvard Jolly has provided initial schematic design services on behalf of the the contract with plaza committee without any promise of compensation. An amendment to Harvard Jolly would be necessary prior to finalizing the initial schematic design and making a presentationto the CRA Board of Commissioners and City Council. RECOMMENDATION: Staff recommends approval of the amendment to the existing contract with Harvard Jolly Clees of the library plaza. Toppe Architects, P. A.,in the amount of $8, 0000. 00 for design services D: lIJocuments\ CRAiBudgeCt- IP\ 1ibrary plaza\memo CC 021202.doc 2 lllOILUUL U~. JO UJUfUJ. J. J~-' I .~, ~"'-""'__ ............'--"-. ....._.....__ I. j January 18, 2002 HARVARD JOllY Mr. Flinn Fagg, City Planner ClEES City of Fort Walton Beach TO P P E PO Box 4009 ARCHITECTS. FA, A I A Fort Walton Beach, FL 32549 RE: Library Plaza Fees DI rectors R. Johf\ Cleu, Al" Dear Mr. Fagg, W,..y e. Cobbl.. JJA II,... B. H......vd, fo,) I. CiV.,. Mo. ~ eber, AJA Thank you for your call referencing our proposed fee for plaza n<~', d E. ' oily. "'^ design. As we discussed, mll'''' w)Uln, AlA S"'.- lon. ch. o n. J' the $ 8000 fee was detennined from the Florida Department of Management Services owo. AlA standard fee curve for projects of this type. Our fee includes the required engineering services for the mechanical, electrical, and civil engineers, as well as the revised design from the landscape architect. The fees for the consultant engineers for the new plaza design represents 50% of the total fee. The balance of the funds for Harvard Jolly were detennined by our estimate of hours required for consultation, trave], design, and contract document production. Because this project has a very short schedule, we have initiated schematic design services prior to your approval of the fee. Please let me know at your earliest convenience if our proposed fee is approved, or if I may answer any other questions you may have. Thank you. Sincerely Director, Panama City Office Lct JLB/jp ft. M:ya,. Orla,ndo Clly Pa.n.( J'\ _ sc "".,,,, bu'1l remPII 4 51 MaenQlio AVB. Panama Ciry, fl 3 2 .4 0 1 W: IOO- 555 FWB ICorrespondenceI2002IQwnerIOI1802Ic- fagg- plaza- fees. doc LibrIl1)' 1_,.... ....... pO  EXHIBIT " A" LOCATION MAP 165 - 173 Brooks St. SE U/ ~ I pcY \,,\. = B'\A ' I City of Fort Walton Beach II III Community Development Services 7/ 1 ~ ~ \ v-~--~ Ir r-- l\ ~ I C-( H2, f..-. T ~~ ~ I I ~~ IfIffHffffii~ W- ~ ~ r=\=: I ~~ 11~~) 2~~ '\ ~ ~ r~ ~; I I/~. f=: