Fort Walton Beach Council agenda — 02-12-02 regular Council agenda — reading text

standards at the earliest drainage improvements to Stokes Avenue to meet City opportunity.Your attention to this request is appreciated. prompt Name Mailin Address Parcel ID No. P.O. 656 08- 28- 24-0000-0004 003 - A Randy Stokes , Bo)( 08. 2S. 24-OOOO-0004-OO90 Ft. Walton Sch.. FL 32549 Lovejoy P. O. Box 249 08- 1S- 24.o000- 0004. 00~ 0 Ventures Ft. Walton Bch., FL 32549 Crystal Beach P. O. Box 1735 08. 2S. 24.o000.()()() OO 1 0 4- Dev. Destin, FL 32540 George & 701 Anchors Sl. NW 08. 2S. 24-OOOO. OOO4-OO70 Rebecca Smitb Ft. Watton Bch., FL 32548 768 Beal Pkwy, Suite AQ 08- 2S- 24-OOO0- 0004-0080 PoJdon Inc. Ft. Walton Bch" FL 32547 768 Beat Pkwy. Suite AQ 08-2 S- ooo-0004-0000 24.. AI Qualls : Ft. Walton Bch., FL 32S47 37 PIyor Rd. SE 08. 2S. 00I). 24.{) 0004. 001.A James Patterron , Ft. Wahon Bch.. FL 32548 It is our understanding that once the costs are established and it goes to a public hearing the property owners will be able to withdrawal should the need arise. Sincerely, RECEIVED Stokes Avenue Property Owners AUG 2 4 2001 bY: k~ c\  1 July 25, 2001 City of Fort Walton Beach Ann: Nancy McDonald P.O. Box 4009 Fort Walton Beach, FL 32549 to Stokes Avenue Subject: Request to begin assessment process for improvements Dear Nancy: that the City of Fort We, the undersigned owners of property on Stokes Avenue, request Walton Beach undertake an assessment project to make water, sanitary sewer, street and t City st!. ndard! at the earliest drainage improvements to Stokes Avenue to m= opportunity. Your prompt attention to this request appreciated. is Name Mallia Address Parcel ID No. P.O. Box 656 08-2S- Q004. 24- 003A 000- Randy ~ C$ . 0090 Ft. Walton Bch..FL 32549 08-2g.1~- Lovejoy P. O. Box 249 Ft. Waltoa.Bdl..FL 32549 0i- 000.OOS0 2S- 0004- 24-() Ventures Crystal Beach P.O. Box 173S oa. 2S- Q004. 14- 0010 000- Dev. DesIift,PI.32540 George &. 701 Anchors Sl NW Ft. WallOD Belt, FL 32S41 08-2S- Q004. 24- 0070 000- Rebecca Sraith 0004.80 2S- 14.()()()(). 08- PoJdoDlnc..768 BeaI Pkwy, Suite AQ FL Walton Bch.,FL 32547 AI Qualls : 768 Bc:al Pkwy. Suite AQ 000- 0000 08-2S- 2... 0004- FL Walton Bch. PL 31547 08- 04. oo lA 2S- 24.()() 0().()() James Patter& On 37 PJyor R4. SE Ft. Walton Bc:h..FL 32548 to 2. public hearing It is our understanding that once the costs are established :nd it goes the property owners will be able to withdrawal should the need arise. Sincerely, Stokes Avenue Property Owners I-M' L t3tdW-f 1::- /~  City of Fort Walton Beach MEMORANDUM DATE: February 5, 2002 TO: Reid Silverboard, City Manager FROM: John Bergschneider, City Engineer SUBJECT: Capital Improvements Project # 5298 Hazard Mitigation Grant Agreement - Modifications 1 and 2 Approval Disaster Relief Funding Agreement Approval BACKGROUND: The east Hollywood Blvd. drainage basin ( east Hollywood Blvd., Choctawhatchee Rd., Kepner Dr" and Gardner Dr. areas) currently has poor storm water drainage. Residents confirmed past flooding of 7 homes, with flooding of 10 additional homes very likely based on their elevations in relation to those 7 homes. ( Confirmation of flooding in these 10 homes was not possible due to occupant turnover through the years.) The City of Fort Walton Beach has an opportunity to construct storm water infrastructure that will mitigate this situation, through two grant agreements with the State of Florida Department of Community Affairs ( DCA) - a Hazard Mitigation Grant Agreement ( HMGA) and a Disaster Relief Funding Agreement DRFA). Hazard Mithmtion Grant reement. Modifications 1 and 2 Approval: A!! The City of Fort Walton Beach was already awarded this grant and entered into a Hazard Mitigation Grant Agreement ( HMGA) dated September 6, 2000. The grant provides both federal and state funds for hazard mitigation activities resulting from Hurricane Opal. At this time, DCA requests the City' s approval of two modifications to that agreement: Modification 1 changes the terms of that agreement by transferring $ 174,740 from Phase I engineering and permitting) to Phase II (construction), since the City has already satisfied all obligations associated with Phase I. This change increases the funding available for construction from $323, 640 to $ 498, 380, with the following funding source breakdown: Federal Funding (75%) $ 373, 785. 00 State Funding ( 25%) $ 124, 595. 00 HMGA Total $ 498,380. 00 Modification 2 changes administrative provisions, which address vendor restrictions and audit requirements. Disaster Relief reement Approval: Fundin!! A!! The proposed Disaster Relief FundingAgreement ( DRFA) supplements the HMGA by providing additional federal and state funding for disaster relief resulting from Hurricane Georges, This proposed grant is for " Unmet Needs." In other words, for disaster relief improvements that have not been funded by other means. The funding source breakdown is: Federal Funding ( 75%) 293, 895. 00 State Funding (12. 5%) 48, 982. 00 City Funding ( 12. 5%) 48. 983, 00 DRFA Total 391, 860.00 6 DISCUSSION: Together, the HMGA and DRF A grants will have the following combined funding structure: Federal Funding ( 75%) 667, 680. 00 State Funding (19. 5%) 173, 577, 00 City Funding ( 5. 5%) 48, 983. 00 DRFA Total HMGA/ 890,240. 00 Combined total of both grants) These grants will provide a properly designed and sized storm water management system that will mitigate the flood problems in the east Hollywood Blvd. drainage basin. Based on that area' s damage history and future flooding potentials, the Federal Emergency flood Management Agency ( FEMA) determined the project's BenefitCost ratio to be 2. 29: 1, indicating good benefit for the invested project cost. Therefore, FEMA and DCA both support the project. CONCLUSION: Staff requests City Council approval of the two proposed Hazard Mitigation Grant Agreement modifications and the proposed Disaster Relief Funding Agreement. Staff further requests authorization for the Mayor to execute these documents. Following City Council approval, the construction plans and documents will be bid and staff will conduct neighborhood meeting( s) to ensure the project coordination issues, such as property access during construction, will be worked out. Submitted Bv: John Bergschneider, PE, City Engineer Date Reviewed and Submitted Bv: Thomas Murray, PE, Public Works Director Date Reviewed and Concur: Z-.L S'~ ' z.. 7 ( / 02- I Reid Silverboard, City Manager Date Grant Agreements have been placed in the Additional Materials Folder P:\PUBLIC WORKS ADMIN\CC Agenda\ cc. 020212. EastHolly, vood.doc  City of Fort Walton Beach Memorandum TO: Reid Silverboard, City Manager FROM: Thomas Murray, Public Works Director DATE: February 5, 2002 SUBJECT: Resolution Requesting Okaloosa County to Acknowledge Hill Avenue as Part of the County Road System and Assume Responsibility for This County Road BACKGROUND: The City of Fort Walton Beach has attempted for several years to persuade Okaloosa County to consider Hill Ave., between Hollywood Ave. and the city limit, as part of the County Road System and take over maintenance responsibilities. The following timeline steps through the key related events: 1980 City built