Fort Walton Beach Council agenda — 02-12-02 regular Council agenda — reading text

s13.d. 5gB I: E: E: St::" I,-. 0 t: 1~"'" c::..... E-o ._ 0 o 8 o 8~ 8. g 8'~ B ::5 m' o. t:: g.~ '" 8 ' 0 j '" ri ~ 0 u~~ g~ Z 0. 6 Q Q Q..~- g~ c;:: g en en . 8 m.a f! J J o o o 0 N N N N N N >:::. o:i g c. l5 N N i i j en c:: 0 S) z Q) t:\.; U 0" u 0 0 C> 2: 2: f5 2: 2: t o s 0 M t V'I \ D t-- 00 0'\ o N N N z  i! . i! o '!: U~ j II) < 5 0 Q 13 0 0.. to) 01 . 9 01 U is'> 1:: 1,. g. 5 i:: "'- d Q I ~ ~ CI) en t: 0 0'-CI) I ::: t:: 0'" Q., 0 8 8 So I E u o 0 8:. a 0 ~ ta Q 5 I: t: Zu i:! 0 SO S: ~ . 5 t. J ~ Q., C 5~ J 0 ~ ~ S I ~ ; 5 d g i .;::: c; <\) ~ o..r:> a ~ S .~ @ - f; j..... I;; is E: 9 I I f; jI;; . 5 0 "'- "'- u u I 5:! 0:: : 0:: 6 6 O a'S O'i 0.. v.I Q 0 g ZII) j 0'"0 ~ u u t o e~ t II) N N  CITY OF FORT W AL TON BEACH COMMUNITY DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM DATE: January 23, 2002 TO: Reid Silverboard, City THROUGH: Missy McKim, Director Conulllmity Development Services Department FROM: Mary Cox, CDBG Specialist SUBJECT: REQUEST AUTHORIZATION TO AWARD A BID FOR RESIDENTIAL REHABILITATION PROJECT - 354 GARDNER DRIVE BACKGROUND: The scope of work and renovation specifications were provided by A +Home Inspection Services in accordance "vith the contract with the City. Ponderosa Builders submitted the low bid of$ 7, 215.40. 00 for the scope of services. Ponderosa Builders perfonnance period is 60 days with a one- year warranty on labor and materials SUMMARY: Pursuant to Chapter 2, Section 22- 226, Fort Walton Beach Code of Ordinances, Purchasing Policies and Procedures, staffrequest authorization to award a bid for residential rehabilitation of 354 Gardner Drive, to the lowest responsive, responsible bidder, Ponderosa Builders. The contract amOlmt is not to exceed 7, 215.40. TIlis property is being rehabilitated under the City' s Conulllmity Development Block Grant Program, (FY 2001- 2002). The City allocated $ 125, 950. 00 of CDBG ( FY-2002) funds to pay for residential rehabilitation projects. Below is a description of the property: NAME: Charles & Jean Davidson ADDRESS: 354 Gardner Drive REHABILITATION COST ESTIMATOR (A+ HOME INSPECTION): $ 5, 190. 00 PONDEROSA BUILDERS: $ 7. 215.40 24, Staff followed the Rehabilitation Policies and Procedures ( adopted by Resolution #81- 7, on February 1981), for preparing, processing and approving the application for Rehabilitation Grant. Staff followed the policies and procedures and perfornled the following: Interview and advised grant applicant; Advised prospective applicants on the availability and benefits of a rehabilitation grant; Advised applicants concerning the specific conditions under wllich a grant is awarded; Coordinated work 'write- ups using a Rehabilitation Cost Estimator. The cost estimator is a certified contractor that is selected through the bidding process, The cost estimator determines what eligible work should be perfonned to bring the homes up to standard conditions Coordinate the solicitation of bids from qualified contractors. 11  Coordinated work write- ups using a Rehabilitation Cost Estimator. The cost estimator is a certified contractor that is selected through the bidding process. The cost estimator detenl1ines what eligible work should be performed to bring the homes up to standard conditions. Coordinated the solicitation of bids from qualified contractors, The i step is to receive ne:\. City Council approval. Following Council approval, staff will: Prepare construction contract docwnents; Inspect rehabilitation work on a regular basis to see that all code violations are rectified and to assure that all work is done according to code; Make final inspection of rehabilitation work and issue certificate of final approval of all work performed; e Obtain from contractor, all warranties, release of liens, final invoices, and warranties from the general contractor prior to final payment for rehabilitation work; Make periodic follow-up inspections on work to make sure it is maintained Two ( 2) bids were received from Ponderosa Builders and RA Rhoads Remodeling. As seen on the bid Tabulation Sheet, Ponderosa Builders was the low