Fort Walton Beach Council agenda — 02-11-03 regular Council agenda — reading text

e.. e !:!::. e: e: g ....Q) e: -e: .~ ii I- 0 : g 2 () i ::: 0 0 - 0 e: (/) I- c. 0 0 Q) E J Q) .... 52 ro c '= I- : IU 0 g (/) oQ) .... - CD~ 0 ~ <( Q) ::J 10 . 2 J5 e: e: CD Ci5 ~ IU D- i i: ~t).... Ie..0.~ . a s:::. - a 0 ::::> ~ 0 J) ~ .;:: J!! C> LLQ) I- 2 (e:-IU ~ ~ c 0 II) o(/) - ' IU C ' E m 15 Q) -0 0 g CD ~~ IU Q) .s:::. I- C : I:i ::: a::: J)(j[ CD a::: J)( I Q c IU IU IU IU IU IU IU IU IU U) W W W W W W W W W 1',....... CO') LL 0 a LL t) N (' Ct " to 0) 10 <C ....... E . ..... CD 0 z  o o I""" CITY COUNCIL MEETING February 11, 2003 Purchase of Two (2) Half-Ton Pickup Trucks on State of Florida Contract Agenda Item No.- C4  o 0 CITY OF FORT WALTON BEACH MEMORANDUM DATE: February 4, 2003 TO: Reid Silverboard, City Manager FROM: Gene Peters, Parks & Recreation Director to Award Contract- Two ( 2) each 1/ 2 ton Pick- up SUBJECT: Request Trucks SUMMARY Pursuant to Chapter 2, Purchasing Policies and Section 2- 266, Procedures, Fort Walton Beach Code of Ordinances, request award contract for two ( 2) each 1/ 2 Ton Trucks, to authorization to State of Florida Contract Vendor Palmetto Ford of Miami in the per unit amount of $ 15, 266. 25 ( Parks & Recreation) and $ 15, 294 ( Public Works) as outlined in the attached tabulation for the following divisions. Parks & Rec - Administration - 1/ 2 Ton Pick- Up Truck Division 1/ 2 Ton Pick- up Public Works - Right- of- Way- Maintenance All from the State of Florida Annual Bid Contract or the quotes are Sheriff Annual Bid Contract. According to the City' Purchasing s Policy, the City may procure, without formal bid procedures, all materials and equipment which are the subject of contracts supplies, with the State of Florida as set for in Section 287 of the Florida Statues, as amended from time to time. If approved, sufficient funds are available as follows: 001- 1000- 572- 6404 - $ 15, 300 ( 1/ 2Ton Pick- up) ( Parks & Rec.) 001- 1250- 541- 6404 - $ 15, 300 ( 1/ 2 Ton Pick- up) ( Public Works) 1/ 2 Ton Pick- Recommend City Council approve the purchase of two ( 2) as outlined in the tabulation up Trucks from the State Contract sheet.  j FIN A N C I A L o DATA l.DEPARTMENT: 1) Public Works 2) Parks & Rec 2. DIVISION: 1) Right- of- Way 2) Admin 3. FUND: 1) General Fund 2) General Fund 4. ACCOUNT #: See Above Trucks-( 2) 1/ 2 Ton Pick- up 5. ACCT. DESCRIPTION: Capital Outlay, Trucks 6. FY BUDGET: FY 2002- 03 7. AMOUNT BUDGETED: 1/ 2 Ton Pick- up $ 15, 300 8. GRANT FUNDS: YES NO XX AMOUNT $ 9. FUND TRANSFER: YES NO XX AMOUNT $ 10. FROM ACCT. #: N/ A 1l. TO ACCT. #: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR XX NONE BID I T E M DATA 14. DESCRIPTION OF BID ITEM: ( 2) 1/ 2 Ton Pick- up Trucks ATTACHED ADD' L MAT FDR NONE XX 15. SUPLEMENTAL MATERIAL: 16. BID INVITATIONS SENT: State Contract & Sheriff Contract 17. BIDS RECEIVED: 2 18. RESPONSIVE BIDS: 2 RECOMMENDED VENDOR: Palmetto Ford of Miami 1/ 2 Ton Pick- up truck 19. 20. BID AWARD AMOUNT: $ 15, 266. 25 ( P& R), $ 15, 294 ( PW) 2l. COMMENTS: ** See Attachment 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): 2 each 23. ESTIMATED PURCHASE AMOUNT: $ 15, 266. 25 ( P& R), $ 15, 294 ( PW) 24. BID TABULATION ATTACHED: YES XX NO ADD' L MAT FDR 25. TERM OF CONTRACT: N/ A 26. BID VALID TO: Production Cut- off Date 27. BID PRICE VALID FOR TERM OF CONTRACT: N/ A 28. WARRANTY PERIOD: 3 yrs or 36, 000 miles 29. DELIVERY TIME: 60- 90 days 30. STATE CONTRACT: YES XX NO 3l. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES NO XX 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO' D: YES NO XX 36. REFERENCES CHECKED: YES NO N/ A XX 37. CONTRACT: ATTACHED XX ADD' l MAT FDR N/ A_ FOR LEGAL SUFFICIENCY: YES NO N/ A XX 38. CONTRACT APPROVED 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A Page 2  o o PREPARED & SUBMITTED BY: Gene CL C2rc Peters, Parks & Rec. Director z. ~ ' 0 3- Date 1'" REVIEWED BY: 7-/ S-/ 0;J Tom