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Fort Walton Beach Council agenda — 02-11-03 regular Council agenda — reading text
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CITY COUNCIL MEETING
February 11, 2003
Purchase of One- Ton Pickup Truck on State of Florida Contract
Agenda Item No.- C3
QITY OF FORT WALTON BEACH
V
MEMORANDUM
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DATE: February 4, 2003
TO: Reid Silverboard, City Manager
FROM: Thomas Murray, Public Works Director
SUBJECT: Request to Award Contract - 1 Ton Pick- up Truck
SUMMARY
Pursuant to Chapter 2, Section 2- 266, Purchasing policies and procedures, Fort Walton Beach
Code of Ordinances, request authorization to award the purchase contract for a one ton pick-up
truck to Orville Beckford Ford, Milton, Florida per State contract, for the amount of $23, 981.
If approved, sufficient funds are available in Account # 403- 1270- 533- 6404, Recycling Fund.
Recommend City Council approve the state contract vendor, Orville Beckford Ford of Milton,
Florida for a total cost of $23, 981.
FINANCIAL DA T A
1. DEPARTMENT: Public Works
2. DIVISION: Recycling
3. FUND: Sanitation
4. ACCOUNT # 403- 1270- 533- 6404
5. ACCT. DESCRIPTION: Capital Improvements Program
6. FY BUDGET: 02/ 03
7. AMOUNT BUDGETED: $ 24, 500
8. GRANT FUNDS: YES HQJ AMOUNT
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9. FUND TRANSFER: YES DID] AMOUNT
10. FROM ACCT: NIA
11. TO ACCT: NIA
12. REASON FUNDS AVAILABLE FOR TRANSFER: NIA
13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR I NONH
BID ITEM DA T A
14. DESCRIPTION OF BID ITEM: Ford, 1 Ton Diesel Pick- up Truck
15. SUPPLEMENTAL MATERIAL: ATTACHED ADD'L MAT FDR NONE I I
16. # BID INVITATIONS SENT: 0
17. # BIDS RECEIVED: 0
18. # RESPONSIVE BIDS: 0
19. RECOMMENDED VENDOR: Orville Beckford Ford
20. BID AWARD AMOUNT: $23, 981
21. COMMENTS: *
22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): N/ A
23. ESTIMATED PURCHAQ AMOUNT: N/ A :
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24. BID TABULATION ATTACHED: YES CE:OJ ADD' L MAT FDR
25. TERM OF CONTRACT: Net 30
26. BID V ALID TO: Contract
27. BID PRICE VALID FOR TERM OF CONTRACT: IY.
ESJ NO
28. WARRANTY PERIOD: 3 years, bumper to bumper
29. DELIVERY TIME: 90- 120 days
30. STATE CONTRACT: ~ NO
31. CONTRACT #: 070- 600- 005
32. CO- OP PURCHASE: YES [00
33. AGENCY: N/A
34. EXPECTED LIFE OF I~: 10 Years
35. ITEM DEMO'D: YES ~
36. REFERENCES CHECKED: YES NO!NZAJ
37. CONTRACT: ATTACHED ADD' IMATFDR I N/ A I
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO ~
39. CURRENT VENDOR: N/A
40. CURRENT PRICE: N/A
71;1~
Allen Lassiter Date
4/B
Support Operations Manager
REVIEWED & SUBMITTED BY:
03
2-/.;/
Thomas Murray Date
Public Works Director
REVIEWED AND CONCUR:
29-~
Reid Silverboard Date
2("{ 03
City Manager
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ATTACHMENT 1
BID SUMMARY COMMENTS
The following comments relate to the "*,, items in numerical order indicated on the Bid Award
Summary Memorandum.
ITEM 21
This vehicle will replace inoperable City vehicle 2313, a 1991 Ford pick-up, with 79,033 miles.
In November 2002, this vehicle was turned into Purchasing due to the loss of transmission. The
recommendations evidenced on the attached Vehicle Serviceability Inspection and
Recommendation Report clearly support retirement of this vehicle for obvious mechanical and
cost feasibility reasons.
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City of Fort Walton Beach
MEMORANDUM
DATE: January 31, 2003
TO: Tom Murray ~
Public Works Director ' 11f
FROM: Michael Tatum
Purchasing Director
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SUBJECT: Ford F350 - 1 Ton Pickup
The referenced bid tabulation is forwarded for your review. Please take the necessary
action so that we may prepare the Memorandum for Approval by the City Manager and
Council. The bid file is available for review at the Purchasing Department.
The following information is furnished for those items applicable to Purchasing on the
Request To Award Bid Memorandum:
ITEM NO.lDESCRIPTON RESPONSE
16. Number of Bids Solicited N/ A
17. Number of Bids Received N/ A
18. Number of Responsive Bids N/ A
24. Tabulation Attached Yes
30. State Contract Yes
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