Fort Walton Beach Council agenda — 02-11-03 regular Council agenda — reading text

motion and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Pullen, Kelley, and Anderson in favor. 1m'>~'i';''?? rr-wp~ T~"' Ji. i~ 1'~'~~ 1'i,: rq~ l.~"".,~,,~~:;. m;~.,."'~~;.;,.,: d..\~&.: d. M&,':::.. Q.. J..: Councilman Anderson informed he received a letter from the Fort Walton Beach Employees Association and advised he would not respond to a letter with only a post office box address. I'~ m_[ fEt~~ The City Manager announced the opening of the Feuy Park Fitness Trail at 11 am on January 29. 22' 4 o o 1/28/ 03 iJ".ilix!ilill.ii} " III;!.,': ;! J! i!.~ H, Iii!'& , ij~. > l_' ~_' 7Gr1r~;~'0lS',',':&, .>;, . 6,,-,,,,"' o/;,. o<~,,-& o:..,,,,~,,, t"~ for the property in the Commerce and Technology m.;-"" v.;::;,:...,,,.><,,~~~ k-.-:-",,,,==-',,),,^. x"-. The City Manager advised the option to purchase has expired and Mr. Cather is not able Parle held by Mr. Cather for Federal Express since the option payment has not been made to be located. will be distributed to The City Manager also informed Council a draft of the operation plan for the golf course that Council will be contacted to set up a Golf Association, and Council with a copy to the Men' s and Women' s time for a meeting regarding the golf course. workshop & ii2~~,~€ 1I!fiIi,J.: a~ Jln.:<~,~~ 1 at 8: 00 p.m. There being no further business, the meeting adjourned APPROVED: MAYOR: ATTEST: CITY CLERK  o o CITY CO CIL MEETING Febr ary 11, 2003 Purchase of Compact Pickup Truck on Florida Sheriffs' Contract Agenda Item No.- C2  QITY OF FORT WALTON BEACH 0 MEMORANDUM 1""- DATE: February 5, 2003 TO: Reid Silverboard, City Manager FROM: Joyce Shanahan, Finance Director SUBJECT: Request to Award Compact Pick-up Truck SUMMARY Fort Walton Beach Pursuant to Chapter 2, Section 2- 266, Purchasing policies and procedures, contract for a compact pick-up Code of Ordinances, request authorization to award the purchase Sheriff contract, for the amount of truck to McCotter Ford, Inc. of Titusville, Florida per 12, 325. 401- 0520- 536- 6404, Utilities Fund. Ifapproved, sufficient funds are available in Account # Ford, Inc. of Titusville, Recommend City Council approve the sheriff contract vendor, McCotter Florida for a total cost of$ 12, 325. r FINANCIAL DATA 1. DEPARTMENT: Finance 2. DIVISION: Customer Service 3. FUND: Utilities Fund 4. ACCOUNT # 401- 0520- 536- 6404 5. ACCT. DESCRIPTION: 401 Utilities Truck 6. FY BUDGET: 02/ 03 7. AMOUNT BUDGETED: $ 12, 500 8. GRANT FUNDS: c: 1ID] YES AMOUNT 9. FUND TRANSFER: YES [ m: J AMOUNT 10. FROM ACCT: N/A 11. TO ACCT: N/A N/A 12. REASON FUNDS AVAILABLE FOR TRANSFER: I NUNH 13. PRICE ANALYSIS: ATTACHED ADD'L MAT FDR BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Ford, Compact Pick-up Truck 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD'LMATFDR lNoNEI 16. # BID INVITATIONS SENT: 0 17. # BIDS RECEIVED: 0 18. # RESPONSIVE BIDS: 0 19. RECOMMENDED VENDOR: McCotter Ford, Inc 20. BID AWARD AMOUNT: $ 12, 325 21. COMMENTS: * 22. ESTIMATED QUANT'dy 23. ESTIMATED PURCHASE AMOUNT:N/A TO BE PURCHASED (BULK ITEQ): NIA 24. BID TABULATION ATTACHED: YES DSIDJ ADD'L MAT FDR 25. TERM OF CONTRACT: Net 30 26. BID VALID TO: Contract 27. BID PRICE VALID FOR TERM OF CONTRACT:!YES] NO 28. WARRANTY PERIOD: 3 years, bumper to bumper 29. DELIVERY TIME: 90- 120 days 30. SHERIFF CONTRACT~ NO 31. CONTRACT #: SHERIFF' S CONTRACT 32. CO- OP PURCHASE: YES CEDJ 33. AGENCY: N/A 34. EXPECTED LIFE OF I~: 1 0 Years 35. ITEM DEMO'D: YES tiQJ , 36. REFERENCES CHECKED: YE$ NO rnzAJ 37. CONTRACT: ATTACHED AIi> D' lMATFDR I N/ A I 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO m:J 39. CURRENT VENDOR: N/A 40. CURRENT PRICE: NI A rJ, 5~o3 Valene Broxson Date Customer Service Administrator REVIEWED & SUBMITTED i.jY: Joyce Shanahan Date Finance Director REVIEWED AND CONCUR: J2LS'SJ)2jL R~id Silverboard Date L/~ oJ City Manager  o o ATTACHMENT 1 BID SUMMARY COMMENTS The following comments relate to the "*,, items in numerical order indicated on the Bid Award Summary Memorandum. ITEM 21 This vehicle will replace City vehicle 2282, a 1989 Chevy Y2 Ton Pick-up Truck, with 139, 880 miles. c~  o o City of Fort Walton Beach c MEMORANDUM DATE: January 29, 2003 TO: Joyce Shanahan Finance Director FROM: Michael Tatum Purchasing Director SUBJECT: Ford Ranger (6 Cylinder) The referenced bid tabulation is forwarded for your review. Please take the necessary action so that we may prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited N/ A 17. Number of Bids Received N/ A 18. Number of Responsive Bids N/ A 24. Tabulation Attached Yes 30. State Contract/Sheriff Contract Yes MT Imj  0 0 I) 0 0 II en CO II - 0 C'CI III 0 c 0 C'CI - c co o III o o c 000000 ooo~~~ cS c 1:5 co Oc-> LO OLOI'-- JCC COLONO>N I'-- o < tNC'? Ofh't'< d' LLJ:; fhfhfhN z LL.= cD 5 t.) III o fh fh o Q')'~ : t:: o J. t: o :!::: Q) t::: l-.. t.) r::: C U ( j) J r~ 000000 In C 000000 o LOC'iLOLOLOC' i C LL. 1:5 co tN O>O>I'--'< l- C... JCC o tfhLOtONO LL.~ fhfhfhri e 5 III fh fh 1SC" o Q) E'"" In r:: c= Q) o Q) ~ ro c Ci5 2: o Q) C en"