Fort Walton Beach Council agenda — 02-11-03 regular Council agenda — reading text

to the to another mutually agreed upon Easement Area in GRANTOR' S premises, provided that prior relocation of said facilities GRANTOR shall pay to GRANTEE the full expected cost of the relocation as estimated by GRANTEE. GRANTOR hereby warrants and covenants ( a) that GRANTOR is the owner of the fee simple title to the full right and premises in which the above described Easement Area is located, (b) that GRANTOR has lawful to grant and convey this easement to GRANTEE, and ( c) that GRANTEE shall have authority quiet and peaceful possession, use and enjoyment of this easement. All covenants, terms, provisions and conditions herein contained shall inure and extend to and be obligatory upon the heirs, successors, lessees and assigns of the respective parties hereto. immunities Nothing contained herein is intended nor shall be construed to waive GRANTOR's rights and under the common law or Florida Statutes 768. 28, as amended from time to time. IN WI1NESS WHEREOF, the GRANTOR has caused these presents to be executed in its name by its proper officers duly authorized by the Fort Walton Beach City Council this day of 2003. WITNESSES: CORPORATE NAME: City of F ort Walton Beach Signed) by: Printed) Name: Title: Signed) Attest: Printed) Name: Title:  o o Corporate Grantor' s mailing address) City of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, FL 32549 STATE OF ss. COUNTY OF The foregoing easement was acknowledge before me this day of . 2003, by as . and by as . respectively, of the City of Fort Walton Beach a municipality of the State of Florida both being personally known to me or who have produced ( type of identification) and who did (did not) take an oath. Signature of Person taking acknowledgment. Printed/Stamped Name Title or Rank Serial Number (If any) Return to Engineer: NAME: Signed) printed) ADDRESS: P. O. 1778. 650 Denton Blvd Fort Walton Beach. FL 32549  o o MILLER & ASSOCIATES Attorneys at Law 415 Mountain Drive, Suite 3 Destin, Florida 32541- 2349 J.Jerome Miller Telephone: ( 850) 837- 3860. Facsimile: ( 850) 837- 6158 Jason R. Hull E- Mail: miller@destinlawtinn. com Teresa N. Phillips TO: Nancy McDonald, City Engineering Technician City of Fort Walton Beach FROM: City Attorney' s Offi~ DATE: January 27, 2003 SUBJECT: Sprint Easement - City Hall Annex The above- referenced easement has been reviewed and is approved for legal sufficiency. As stated in our earlier memorandum, on page two of the easement agreement, the fourth full paragraph warrants that the City is the fee simple title- holder to the premises in which the easement area is located. Since a title review has not been performed for the subject property, we cannot render this opinion. Additionally, we have not examined a survey of the property and therefore, cannot determine the accuracy of the legal description. If you should have any further questions or comments, please so advise.  o o iliill1/iill"" CITY COUNCIL MEETING February 11, 2003 Award of Bid for City Hall Building Renovations Agenda Item No.- 14  o o City ofport Warton (} 3eacli Memorandum To: Reid Silverboard, City Manager Through: Tom Murray, Public Works Director From: Allen Lassiter, Service Operations Manager Subject: Renovations to City Hall and Library CD 3B/ 99 Date: February 4, 2003 BACKGROUND: with David Volkert & InApril 1997, the Council authorized staff to enter into an agreement and City Associates to undertake a space needs analyses for the Public Safety Facility, Library Hall and Public Works Compound. At a June 1998 Council workshop session, staff presented to Council the results of the Space Needs Analysis. in the Subsequently staff developed renovation plans to partially address the inadequate space for both Public Works City Hall building by renovating the former Library building for office space Administration and Engineering offices and the Community Development Services Department include Offices and limited renovations to the City Hall Building. The City Hall renovations Hall, expanding the area available for relocating the Human Resources Department back to City the MIS Department, modernizing the employee lounge, creating a conference/ training room as required in the ADA complaint space, upgrading City Hall restrooms to ADA specifications on the back settlement agreement, and improving security at City Hall by installing security locks at the cashiers station, and the public areas of entrances of the building, installing glass partitions and Clerk Offices. In addition, several employees will be the Human Resources Department City and will be installed throughout the building. The shifted to different office areas new carpeting of the brick renovation plans also include limited exterior improvements including the removal Chambers and lattice work, repairs to the covered walkway, repair of mortar joints on the Council laminated windows on the north, restroom building and installing stucco walls and double paned east and west sides of the City Hall building. At their February 26, 2002 meeting, City Council for the renovation of the Library and City Hall buildings. In approved the proposed floor plans to formalize the addition, Council authorized staff to engage the services of an architectural firm and to construction documents and bid renovation plans for the Library building prepare specifications for City Hall renovations. DISCUSSION: for the In July 2002, the City engaged Stokes Associates Architect, Inc. to formalize design plans bid and construction documents for renovations to the Library Building and prepare specifications On 30, staff received architect- sealed drawings for the Library the City Hall renovations. July with in- house labor and equipment. building, and began the renovation of the Library Building which did not include The estimated budget for renovations to the Library building was $ 141, 000, architect expenses of $ 10, 900. Staff estimates that the Library building renovation project will cost $ 157, 003 when completed in early March 2003. for the City Hall renovations. Staff By the end of November 2002, staff received bid specification let the bids for City Hall renovations in mid December 2002. Staff received 29 solicitations from contractors interested in bidding on the City Hall renovation project; of those, the City received  o o Staff initially estimated the cost eight written bids, all of which were responsive to the solicitation. of City Hall building renovations to be $ 208, 000, which included $ 6, 000 in architect expense and furniture and equipment. The low bid for City Hall 20, 000 in miscellaneous replacement is $ 246,412. Staff renovations received from GLC Contracting of Fort Walton Beach, Florida construction costs, with a estimates that the revised project total is $ 288, 330 including of $ 9, 600, and equipment construction contingency of 5% or $ 12, 321,