Okaloosa County BOCC — April 7, 2015 — KRONOS Contract and Support Documentation — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: C'/L/ ’rQ/QJ - PS Tracking Number: (27‘7"/2 Grant Funded: YES NO Contractor/Lessee Name: /{ AEMN 6D Purpose \\b%fw Seuteis L — } I } 5 ’/ 3i J b 1. [ GREATER THAN $50,000 penss 7, 15T, 2. [] GREATER THAN $25,000 Department: /)3 3; B/ $25,000 OR LESS Dept. Monitor Name: I/L,LLCL/u,// VUM.AL Document has been reviewed and includes any attachments or exhibits. Purchasing Review Procurement requnrements are. met: //// Date: vj'vw"b Purchasing D%Ectd?’ d’?.)es&gne Joanne Kublik f\ = Risk Management Review Approved as written: ‘KCQ.S\ . Date: &“ 8’34 5 Rrsk‘f\/lanag‘ér or designee U Kay Godwin or Krystal King County Atiorney Review Approved as written: %"&/’ Date: 2—/2-L'f' ‘ IS la%‘:ffléj_,(_%gory T. Stewart or Lynn Hoshihara ! ' Following Okaloosa County approval: Contracis & Granis Document has been received: Date: Contracts & Grants Manager ATy 2P0 e =l// @ Kronos Incorporated =4 KRONOS e elmsford, - 18-FEB-2015 TRACEY VAUSE OKALOOSA COUNTY EMS Solution ID: 6104774 Subject: Kronos Support Services Quote for OKALOOSA COUNTY EMS Contract #: 1189124 R03-OCT-14 Dear TRACEY, The support services and benefits provided under your existing maintenance services terms are due to expire. In order to continue to receive support services and benefits for your Kronos products, you will need to renew the maintenance support for another year. Please review the attached quote so that we can ensure that the upcoming invoice we send to your Accounts Payable organization accurately reflects your Kronos investment. (Please be aware that per the terms of your agreement Kronos will send an invoice 60 days prior to the start of your contract.) If the attached quote matches your records, please sign the quote and return a copy to me within 10 business days. If your organization requires a Purchase Order for payment, please forward me a copy at this time so | can make sure it is referenced on the invoice. When the invoice is paid, your organization is acknowledging that they are renewing the maintenance support services for another year under the existing terms and conditions with Kronos. If the invoice is not paid, your support services for the products will be cancelled and Kronos will require you to sign a new support services contract, with applicable charges, in order to reactivate your service. | encourage you to visit the Kronos Customer Portal at http://customer.kronos.com for access to SuperSearch, eCase management, Customer Forums, Product Documentation, Training tips and so much more! Experience the array of services Kronos offers. Please contact me at the email address or telephone number provided below if you have any questions regarding your renewal. Thank you for your business. Regards, Desiree Shadle Contract Administrator tel: 469-221-1805 fax: 713-583-1927 email: Desiree.Shadle@Kronos.com Kronos | Time & Attendance « Scheduling « Absence Management < HR & Payroll + Hiring - Labor Analytics Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 (800) 225-1561 (978) 250-9800 www.kronos.com Z4KRONOS Support Services Quote Page 1 of 2 Quote Type: Renewal Customer: OKALOOSA COUNTY EMS Solution ID: 6104774 Payment Terms: Net 30 Days Contract #: 1189124 R03-OCT-14 Currency: uUsD Date: 18-FEB-2015 Customer PO Number: Prepared by: Desiree Shadle / Southeast6 Bill To: OKALOOSA COUNTY EMS Ship To: OKALOOSA COUNTY EMS 90 COLLEGE BLVD. EAST 90 COLLEGE BLVD. EAST NICEVILLE FL 32578 NICEVILLE FL 32578 UNITED STATES UNITED STATES Contact: TRACEY VAUSE Email: tvause@co.okaloosa.fl.us CONTRACT SUMMARY Contract Period: 01-FEB-2015 - 31-JAN-2016 Description Support Services Estimated Tax Subtotal Software Support Services $7,181.49 $0.00 $7,181.49 Total $7,181.49 $0.00 $7.181.49 Annualized Contract Value: $8,030.01 The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does not include estimated tax. Please note that this quote may include services priced for prorated periods. IMPORTANT NOTES The parties acknowledge that Kronos has previously licensed software and support services to Customer similar to the Software licensed hereunder (the "Previously Licensed Software"). Any and all license terms conceming the Previously Licensed Software shall be deemed superseded in their entirety by the license terms of the Kronos Sales software License and Services Agreement dated May 22, 2014 (the "Agreement") set forth in Section 2-8 herein, and the Previously Licensed Software shall be deemed "Software" as defined hereunder; provided, however, that there shall be no additional license fees for the Previously Licensed Software. The support services listed on this Order are provided in accordance with the terms of the Agreement. Support Services are subject to applicable taxes. The tax amount shown on this quote is only an estimate. The actual tax due will be reflected on the invoice. OKALOOSA COUNTY EMS KRONOS INCORPORATED \ Signature: Signature: Name: Name:_ Desice e Skc\cua Title: Title: Pl or *r&C‘S AR Date: Date: L ! d ! (S Kronos | Time & Attendance -+ Scheduling + Absence Management + HR & Payroll + Hiring « Labor Analytics Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 (800) 225-1561 (978) 250-9800 www.kronos.com Z4KRONOS / Payment Terms: Net 30 Days Currency: USD Customer PO Number: Quote Type: Customer: Solution ID: Contract #: Date: Prepared by: Support Services Quote Page 2 of 2 Renewal OKALOOSA COUNTY EMS 6104774 1189124 R03-OCT-14 18-FEB-2015 Desiree Shadle / Southeast6 Bill To: OKALOOSA COUNTY EMS 90 COLLEGE BLVD. EAST NICEVILLE FL 32578 Ship To: OKALOOSA COUNTY EMS 90 COLLEGE BLVD. EAST NICEVILLE FL 32578 UNITED STATES UNITED STATES Contact: TRACEY VAUSE Email: tvause@co.okaloosa.fl.us SOFTWARE SUPPORT SERVICES "'._ overed Prod Date d Date D on (d 1 | Platinum TELESTAFF ENTERPRISE V2 150 01-FEB-2015 31-JAN-2016 365 . WORKFORCE TELESTAFF CONTACT 2 | Platinum MANAGER V4 150 01-FEB-2015 31-JAN-2016 365 3 | Platinum WORKFORCE TELESTAFF ENTERPRISE V4 150 01-FEB-2015 31-JAN-2016 365 . WORKFORCE TELESTAFF GATEWAY 4 | Platinum MANAGER V4 20-JUN-2015 31-JAN-2016 226 5 | Platinum \VXPRKFORCE TELESTAFF GLOBAL ACCESS 150 | 20-JUN-2015 | 31-JAN-2016 226 6 | Web Access TELESTAFF WEB ACCESS V2 - TSG HOSTED 150 01-FEB-2015 31-JAN-2016 365 Support Services Estimated Tax Subtotal Software Support Services $7,181.49 $0.00 $7,181.49 Kronos | Time & Attendance <« Scheduling +« Absence Management + HR & Payroll + Hiring « Labor Analytics Kronos Incorporated 297 Billerica Road Chelmsford, MA 01824 (800) 225-1561 (978) 250-9800 www.kronos.com