Okaloosa County BOCC — March 18, 2014 — reading text

the Department at no cost to the Agency upon the end or termination of this Contract. Section V. The total funds the Agency must provide at the time the contract is signed will be displayed here when the form is properly filled out. Section VI. The total funds the Agency will owe contractually, and pay in equal quarterly payments, will be displayed here. Section VII. The total funds associated with the Contract, to be paid by the Agency as indicated in Sections V. and VI., will be displayed here. Section VIII. Any agreement in this area will be billed separately as charges are incurred. Addendum A Revised 06-02-03/01-12-04 Page 5 of 5 Packet Pg. 649  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Fiber Optic Presentation DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: Staff will present the Board with an overview of the Fiber OpticTelecommunications project. BACKGROUND: Implementation of the Okaloosa County Fiber Optic project began in 2001. The purpose of the project is to reduce the growing annual communication cost incurred by local governments while providing for an avenue of growth as the technical needs for bandwidth rapidly increase. Technology continues to be the primary mechanism leveraged by departments to increase efficiency and lower the operation cost of local government. The Fiber Optic project is a proactive measure taken by the Board that will curb communication cost and provide an avenue of growth for future uses of technology. OPTIONS: RECOMMENDATIONS: RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 650 Packet Pg. 651 • WHY: • Why did the County create the Fiber Optic Network? • WHAT: • What are the strategic components of the Fiber Optic Network? • HOW: • How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? Packet Pg. 652 WHY? • Cost of County’s Telephone and Data communication had been dramatically increasing over the past years, yet failed to meet the demand for increased bandwidth to allow enterprise implementation of Data Center solutions. • In addition to the County’s own departments, there is a statutory and constitutional requirement to pay for communication costs of the Court related entities. • The County’s FIBER OPTIC NETWORK was a strategic investment implemented to save money, increase level of service and meet future needs. Information Systems Succeeded! Packet Pg. 653 Why: More Bandwidth was needed! 1 Gbps is over 664 Times the Bandwidth of a T-1 Connection T-1 10 Mbs (1.5 4 Mbps) 100 Mbps Fiber Connection (1 Gbps) Packet Pg. 654  Why: To Save Money for data and phone services Approximate Annual Savings (Phone Services): Number of active VOIP phones ~ 1151 Average annual voice savings per phone ~ $173.71 Approx annual Clerk of Court savings ~ $97,891 Total Annual Voice Savings ~ $297,835 (+ $54,000 by Sheriff’s recent joining) Approximate Annual Savings (Data Services): Number of active data sites ~ 120 Average annual data savings per site ~ $6,250 Total Annual Data Savings ~ $750,000 Total Approximate Telecommunication Services Annual Savings: $1,101,835 (less O&M) Packet Pg. 655 What are the strategic components of the Fiber Optic Network? • A County owned/operated utility consisting of the following items: • Fiber Optic Cable/Conduit located along public/private right-of-ways and easements • Pull Boxes and Splice Boxes for storing fiber slack and splice enclosures • Switches, routing equipment and lasers to pump data around the various fibers • Backup power and equipment to ensure constant availability Packet Pg. 656 Packet Pg. 657 What are the strategic components of the Fiber Optic Network? The North and South Head End Facilities aggregate voice and data traffic and beam it north or south across the backbone fiber to the intended destination. All County fiber networks initiate/terminate in at least one of the head end facilities. Crestview NHE FWB Ring SHE Mid-Bay Ring Packet Pg. 658 How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? BY SUSTAINING and MAINTAINING THE FIBER OPTIC UTILITY NETWORK Perform UTILITY LOCATES required to help prevent damage to cables Maintain highly accurate NETWORK MAPS Maintain highly accurate SPLICE DIAGRAMS Perform UTILITY RELOCATIONS as required by FDOT, Eglin AFB or others. REPAIR damaged fiber optic cable, conduit and pull boxes MAINTAIN HEAD ENDS including buildings, cooling systems and backup generators ASSIGN 24/7 SUPPORT PERSONNEL to handle maintenance calls at any time ADDITIONAL FIELD OPERATIONS PERSONNEL to review plans, perform CEI, and other important OSP duties. ASSIGN 24/7 NETWORK ADMINISTRATOR to solve network issues at any time Packet Pg. 659 How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? Perform UTILITY LOCATES required to help prevent damage to cables Okaloosa County GIS is approaching 5000 utility locates per year…with 2 County employees. According to the Common Ground Alliance, there were approximately 165,000 reported incidents of underground utility damage in the US during 2010. Packet Pg. 660 How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? Maintain highly accurate NETWORK MAPS to facilitate: Facilitates accurate and timely utility locates Saves critical time in network re-routing if required due to outages Simplified planning for new fiber laterals when required Assists in plans review and design Packet Pg. 661 How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? Maintain highly accurate SPLICE DIAGRAMS to facilitate: Simplified planning of future network modifications Fast and efficient rerouting during network problems Accurate documentation of existing network routes Packet Pg. 662 How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? Perform UTILITY RELOCATIONS as required by FDOT, Eglin AFB or others. Recently required utility relocations: FDOTs Hwy 85 construction at Airport ~ $100,000 (mostly reimbursed) FDOTs Hwy 85/SR123 Flyover ~ $5,000 FDOTs Cinco Bayou & Shalimar Bridge relocations ~ $2,500 Known upcoming required utility relocations (to name a few): FDOTs Gap Creek Bridge relocation ~ $10,000 FHWAs Duke Field – 7th SFG Overpass relocation ~ $18,500 Packet Pg. 663 How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? REPAIR damaged fiber optic cable, conduit and pull boxes Recent required repairs include Eglin Pkwy fiber cut near Kmart Line was accurately marked but was cut by boring contractor Cost to repair was $38,000 Hwy 85 backbone fiber cut Cost to repair was $15,000 Hwy 123 Fiber Pinch (Cost to repair will be ~ $20,000) Packet Pg. 664 How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? MAINTAIN HEAD ENDS infrastructure to ensure 24/7 operations Maintain cooling systems to safeguard equipment Maintain backup power supplies and generators Maintain specialized fire suppression equipment Operate and maintain security systems for County and Partner personnel Packet Pg. 665 How does the County continue to leverage, maintain and sustain the Fiber Optic Network and continue to benefit from it? View the Fiber Optic Network as a critical County Telecommunication Utility and prioritize accordingly. Virtually all County communications is dependant on this utility. NEED 24/7 SUPPORT PERSONNEL to handle maintenance calls at any time NEED 24/7 NETWORK ADMINISTRATOR to solve network issues at any time NEED to create a GIS centric fiber optic asset management system to map, plan, design and manage the county fiber optic network Packet Pg. 666 FIBER OPTIC NETWORK HOW HAS THIS INVESTMENT BENEFITED THE COUNTY? SIGNIFICANT COST SAVINGS on reoccurring data and communication charges DRAMATICALLY INCREASED BANDWIDTH at a much lower cost BROUGHT ON CONSTITUTIONAL OFFICERS and others to help reduce BCC costs BROUGHT ON PARTNERS to help offset the infrastructure and maintenance costs ROOM TO EXPAND by utilizing additional fiber available on existing routes Packet Pg. 667 FIBER OPTIC NETWORK HOW HAS THIS INVESTMENT BENEFITED THE COUNTY? BROUGHT ON CONSTITUTIONAL OFFICERS and others to help reduce BCC costs Clerk of Court Property Appraiser Sheriff Supervisor of Elections Tax Collector Also brought on board the following entities Judiciary Library Cooperative Public Defender State Attorney OCWS SCADA System Packet Pg. 668 FIBER OPTIC NETWORK HOW HAS THIS INVESTMENT BENEFITED THE COUNTY? BROUGHT ON PARTNERS to help offset the infrastructure and maintenance costs Packet Pg. 669 POTENTIAL PARTNER Packet Pg. 670 POTENTIAL PARTNER OCSD’s Bandwidth Needs Increasing The State Educational Technology Directors Association (SETDA) has released bandwidth recommendations in their publication “The Broadband Imperative: Recommendations