Okaloosa County BOCC — March 18, 2014 — reading text

10 of 11 OCARP or its consultant will prepare an RFP for transportation and deployment of the proposed material. OCARP will publicly advertise the RFPs and send the RFP to a minimum of five vendors known to have the capability to complete this proposed project in a safe, economical, and timely manner. One particular interested vendor has been deploying artificial reefs since 1986 and has experience with both prefabricated concrete modules, vessels, and other secondary materials. Experience has proven these vendors not only capable, but also proficient in executing the artificial reef grant projects. The RFP will solicit cost of mobilization/demobilization and cost per ton of deployed material. The County will process the responses to the RFPs and will put the entirety of the project funds towards placing the maximum amount of material, constructing as many of the five proposed reefs as possible. The awarded bidder’s proposal will determine the final cost and ultimate scale of the project. Financial Match Attachment 25 — The Okaloosa County Board of County Commissioners will match $20,000 to the $60,000 grant request. The County is excited about the potential outcome of this FWC 2014-15 Grant Application and the positive impact it could have on the overall project. If OCARPreceives the requested funds, the project will have total funding of $240,000. This level of funding will allow the construction of an economy of scale project, noticeably larger in scale to OCARP’s past efforts. Considering the typically high cost of mobilization, securing this grant will greatly affect the scale and overall success of the project. Artificial Reef Construction/Monitoring Budget Attachment 26 — The local FY14 budget for construction and monitoring of artificial reefs managed by Okaloosa County through OCARP is $120,000. The funding is allocated through the Okaloosa County Tourist Development Department and managed by OCARP. As proposed in the previous year supplemental grant, the County matched $80,000 with FWC and held in reserve $20,000 for this proposed project. The reserved $20,000 was subsequently allocated as the financial match for this current construction grant application. Additionally, the County allotted $20,000 for construction-phase services and engineering for the artificial reef projects, including construction drawings, technical specifications, construction administration, and certification. OCARP expects to continue to obligate funds in FY15 to the continuation of deployment of USAF material and may be able to apply funds through the Natural Resource Damage Assessment process to complete the deployment of the current USAF inventory. Baseline monitoring primarily for construction objective verification is included in this project. While out-year monitoring budgeting for monitoring is desired by OCARP, construction funding will be the primary budget focus. A cultural change and other reef program objectives will need to be accomplished before funding earmarked for monitoring will be realized. However, OCARP believes that demonstrating positive and sustainable economic impact and public perception will be the keys to making monitoring a required budget element. Okaloosa County FWC Construction Grant Supplemental Information Packet Pg. 640  11 of 11 Non-profit Eligibility Verification (Attachments 27 – 28) 501(C)(3) Tax Status Attachment 27 presents the Okaloosa County Tax Status certificate. Corporation's By-Laws and/or Articles of Incorporation The ordinance/resolutions provided in Attachment 28 demonstrate the commitment of the County to Artificial Reef programs. Procurement of Commodities or Contractual Services (Attachment 29) Procurement of Commodities or Contractual Services Verification Attachment 29 — Okaloosa County will prepare a contract package that will include a Scope of Services identifying all required work elements. The contract package will also include all of the County and FWC contract specifications. Pursuant to Florida Statutes Section 287.057, the County will publically advertise the RFP and will send the RFP to a minimum of five qualified potential subcontractors. This will not be a sole source contract. Award of the contract will be based on best value to the County and FWC. The County will provide FWC with copies of all solicitation and contracting records. Project Funding Limits (Attachment 30) Project Funding Limits Attachment 30 — The County is not electing to request more than the $60,000 funding limit. The total project currently has $180,000 in committed funds, including the funding provided through the 2013 FWC Supplemental Grant and funds allocated for financial match in this current application. However, if additional FWC funds become available, the proposed project will provide an opportunity for FWC to construct additional artificial reefs (increased benefit) without any additional costs. Considering the proposed project already includes administrative and engineering costs, additional funds contributed to this project would likely provide a maximum cost to benefit ratio to FWC and OCARP. OCARP has ample re-use material and permitted construction areas, providing a turnkey scenario for the utilization of additional funds. Okaloosa County FWC Construction Grant Supplemental Information Packet Pg. 641  Multiple files are bound together in this PDF Package. Adobe recommends using Adobe Reader or Adobe Acrobat version 8 or later to work with documents contained within a PDF Package. By updating to the latest version, you’ll enjoy the following benefits: • Efficient, integrated PDF viewing • Easy printing • Quick searches Don’t have the latest version of Adobe Reader? Click here to download the latest version of Adobe Reader If you already have Adobe Reader 8, click a file in this PDF Package to view it. Packet Pg. 642  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 18, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Contract Renewal with the Florida Department of Corrections WS 822 (PW) DEPARTMENT: Public Works BCC DISTRICT: All Statement of Issue: Request approval of the work squad contract renewal to have the Department of Corrections (DOC) provide an officer to supervise the county inmate work crew for the next year. The contract’s effective date is June 22, 2014. Background: Public Works has a budget line item approved to provide funds to the DOC so that they are able to provide 1 supervisor to monitor the activities of an inmate work crews who assists Public Works in road and stormwater tasks throughout the county under this contract. The annual cost for this crew is $56,747. This contract reflects a slight decrease in annual expense versus the previous contract ($507). This contract extends contract number WS822 for its last remaining renewal.. Options: Approve/disapprove Recommendations: Approve contract renewal #WS822 with the Florida Department of Corrections and authorize Chairman to sign contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 643  RECEIVED FED 25 CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Tracking Number: Contractor/Lessee Name: f7iZ C._. Grant Funded: YES NO X Purpose,,, Date/Term: is GREATER THAN $50,000 Amount: 2. GREATER THAN $25,000 Department: P V'.J . LI $25,000 OR LESS Dept. Monitor Name: )4ijTrL JcS(_tt_c->..._ Document has been reviewed and includes any attachments or exhibits. Purchasing Review Ui Date: PurcMsing Director oDesignee Risk Management Review APov) ,2 Date: Riskf1anager or designee County Attorney Review ed Date:_____________________ Cunty Attorney Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager Packet Pg. 644  CONTRACT # WS822 Amendment # 1 CONTRACT AMENDMENT BETWEEN THE DEPARTMENT OF CORRECTIONS AND OKALOOSA COUNTY, BOARD OF COUNTY COMMISSIONERS This is an Amendment to the Contract between the Florida Department of Corrections (“Department”) and Okaloosa County, Board of County Commissioners (“Agency”) to provide for the use of inmate labor in work programs. This Amendment:  renews the Contract for one (1) year pursuant to Section I., B., Contract Renewal;  revises the end date of the Contract referenced in Section I., A., Contract Term;  adds Section VII., I., Prison Rape Elimination Act; and  replaces Addendum A with Revised Addendum A, effective June 22, 2014. Original contract period: June 22, 2013 through June 21, 2014 In accordance with Section V., CONTRACT MODIFICATIONS, the following changes are hereby made: 1. Section I., A., Contract Term, is hereby revised to read: A. This Contract began June 22, 2013 and shall end at midnight on June 21, 2015. This Contract is in its final renewal year. 2. Section VII., I., Prison Rape Elimination Act (PREA) is hereby added: I. Prison Rape Elimination Act (PREA) The Contractor will comply with the national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA), Federal Rule 28 C.F.R. Part 115. The Contractor will also comply with all Department policies and procedures that relate to PREA. 3. Pursuant to Section III., Compensation, A., 5, the rate of compensation is amended to reflect the rates indicated in Revised Addendum A. Addendum A is hereby replaced with Revised Addendum A, effective June 22, 2014.