Okaloosa County BOCC — March 18, 2014 — reading text

proposed Ordinance to the Board for approval. In the event that the SAR is released as a pledged revenue and the MSBU repealed, there would no longer be an assessment for the remaining two years of the original eight year term. The total lost revenue available for the repayment of the Bank note which would have been received from the SAR during those last two years would have been approximately $700,000. That difference would now be funded from the proceeds of the 1st Penny of Tourist Development Tax. Though there are sufficient proceeds of the 1st Penny of Tourist Development Tax to fund this difference, it reduces the availability of these revenues for other beach related services and improvements. OPTIONS: Approve/Disapprove staff direction to prepare the necessary documentation to release the pledge of the assessment revenue and to develop, advertise, and bring to the Board an ordinance repealing Ordinance 07-57 that established the MSBU. RECOMMENDATIONS: Staff recommends approval of staff direction to prepare the necessary documentation to release the pledge of the assessment revenue and to develop, advertise, and bring back to the Board an ordinance to repeal existing Ordinance 07-57 that established the MSBU. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 605 Packet Pg. 606 Packet Pg. 607  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: E911 Equipment Hardware Refresh and Upgrades DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to purchase E911 hardware equipment and software upgrades for Public Safety Answering Points (PSAP's) in Okaloosa County. BACKGROUND: Okaloosa County Department of Public Safety provides the E911 answering equipment for six PSAP's in Okaloosa County. The current E911 equipment is operating on the Windows XP platform and the XP platform support and security lifecycle will sunset in April 2014. In addition, the current E911 hardware equipment is over 5 years old in a 24 hour 7 day environment, thus a hardware refresh is vital to the operation of E911. The mapping upgrade is necessary to continue to meet the requirements for Next Generation 911 (NG-911) for the ability to receive text, photo and streaming video into E911 and due to the system’s unique ability to interface with our existing E911 controller equipment. Previous equipment purchases were assisted with State of Florida Department of Management Services E911 grants; however, Okaloosa County was not eligible for grant funding in 2013 due to an ample E911 reserve balance. This purchase would be made with E911 reserve funds we have accumulated each year. This is a sole source purchase due to Century Link currently providing our E911 maintenance contract and is the only vendor who could meet required repair times in instances of critical outages or failures. The cost of the purchase is $615,116.48 and would be paid for with E911 reserve funds. OPTIONS: Approve or Disapprove. RECOMMENDATIONS: Approve the purchase of the E911 equipment. RECOMMENDED BY: Packet Pg. 608 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 609  SOLE SOURCE PURCHASE DATA SHEET Date: 02/27/2014 PR No.: Requestor: Daniel R. Dunlap Phone No.: 689-5607 Department/Division: Public Safety/911 Communications Item Description: PC hardware refresh, operatinq system upqrade and mappinq upqrade for 911 system 5 Public Safety Answerinq Points (total of 22 answering positions and 6 backup 911 laptop answerinq positions). Requesting Department's Suggested Vendor: Century Link Vendor's Address: Century Link, 1313 Blair Stone Road, Tallahassee, FL 32301 Vendor's Telephone No.: 229-200-7100 Point of Contact: Todd A. Jones Sole Source Justification: Century Link currently maintains Okaloosa E911 system. They are the onlv authorized Cassidian reseller in Okaloosa Countv and surroundina counties and the 'LRI-erruptions of servi e. // • 7/1 Requesting Department Director Signature Date REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phone No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Coordinator Comments: r n g sie «../ rv_a 2/2 - ices Coordinator Signature Date PURCHASING MANUAL - SOLE SOURCE DETERMINATION Comments: Approve: Disapprove: Amount of Purchase: ,f/(67/ 5 )i&, 11". Date: Z8/K-1" Purchain Director Signature Date Packet Pg. 610  CenturyLink Customer Legal Name: E911 Florida Okaloosa Co Customer Billing Name: E911 Florida Okaloosa Co 90 COLLEGE BLVD E Valid Until April 30, 2014 NICEVILLE, FL 32578-1343 Quote-Build #: 14-006736 Description of Work Hardware, OS Upgrade, and Mapping Upgrade for Okaloosa County to be Performed: - - Equipment pricing shown is based upon direct sale accompanied by new Centurion Maintenance contract on same. Part Number Description Quantity Unit Price Extended Price - Okaloosa ECC - - Sentinel Patriot - 873099-00103.3U SENT PAT 3.3 L/D/M UPGD 2 873099-03001U PAT/CM CAD INTF LIC UPGD 2 - Server Equipment - 62040-G614402 SVR BASE RACK DL380/G7 4 64000-20057 HD DRIVE 300GB SAS 10K G7 8 - Note: (2) Drives for mirrored array in PTS server and (2) Drives for - 04000-30182 USB/SRL HUB KIT 2 63002-172805 MNTR NEC 17IN 1 04000-00397 SVR WIN 2008 + 10 CAL 2 04000-00394 SVR WIN2008 CAL 5-PK 3 04000-00101 PAT PTS CENT OS 2 809800-35056 PAT SVR CFG 4 - Workstation Equipment - 873099-00303.0U PAT 3.X PER SEAT LIC UPGD 16 - Workstation Equipment - z210 - 61000-409603SFF WKST HP Z220 SFF 16 65000-47001 TWR STAND SFF Z220 16 63002-192808 MNTR W/SPKR BLK NEC 19IN 32 64007-50014 KEYPAD 24 KEY PS2/USB 16 65000-00172 CBL EXT KMM USB 15FT 16 853004-00401 SAM EXT SPKR KIT 16 853030-00301 SENT PAT 3.X SAM HDWR KIT 16 809800-35058 SENT IWS CFG 16 809800-35060 SENT STG FEE PER POS 16 870890-07501 CPR/SYSPREP IMAGING 1 - Sentinel Patriot Modules - - Sentinel Patriot IRR Module - 3210772-09-SR01 SENTINEL IRR KIT 16 - Patriot Phones/Voice Mail Option - 873010-00101 PAT ADMIN PHN LIC 16 873010-00201 PAT VM LIC PER MAILBOX 16 04000-12651 POLYCOM 650 SIP PHN 16 04000-12750 POLYCOM 650 EXP MOD 16 04000-26202 SWITCH 2620 POE 24-PORT 2 - HP Switch/Router Equipment - 04000-26201 SWITCH 2620 24-PORT 2 - Peripherals & Gateways - - Note: Customer can reuse existing T1 - 04000-31500 ALARM PNL PCI 1 863014-00102 PERIPHERAL KIT