Okaloosa County BOCC — March 18, 2014 — reading text

5,00( PERSONAL & ADV INJURY $ 1,000,00( GENERAL AGGREGATE $ 1,000,00( GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 1,000,00( - POLICY fl JFcr fl LOC - - JJE1INGLE LIMIT $ AUTOMOBILE LIABILITY 1,000,000 (Ea acci $ B ANY AUTO P1A07520301 11/10/2013 11/1012014 BODILY INJURY (Per person) $ I ALL OWNED AUTOS AUTOS SCHEDULED NON-OWNED BODILY INJURY (Per accident) PROPERTY DAMAGE S - HIRED AUTOS AUTOS (PER ACCIDENT) $ - UMBRELLA LIAB EXCESS LIAB [_J OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ - DED I I RETENTION $ - - $ - WORKERS COMPENSATION AND EMPLOYERS' LIABILITY WC STATU- TORY LIMITS I 0TH- ER YIN ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ If yes, descrIbe under - DESCRIPTION OF OPERATIONS below - - E.L. DISEASE - POLICY LIMIT $ C Pollution Liabilit ENVP005290-01 08/16/2013 08/16/2014 Site Coy 1,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) AWTF dewatered sludge hauling/disposal CERTIFICATE HOLDER CANCELLATION OKALOOI SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Okaloosa County Board of County Commissioners AUTHORIZED REPRESENTATIVE 602 C North Pearl Street Crestview, FL 32536 © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (201 0/05) /) Tfile ACORZiame and logo are registered marks of ACORD 03-1214A09:25 RCVD Packet Pg. 376  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request Approval of Award and Authorization to Sign for Air Cooled Chiller (RFB# COR 20-14) DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Requesting approval to award Bid #COR 20-14 for an Air Cooled Chiller for Okaloosa County Department of Corrections to W.D. Rogers Mechanical Contractors. Also requesting authorization for the Chairman to sign the contracts. BACKGROUND & ANALYSIS: On February 19, 2014, bids were opened regarding the replacement of the Air Cooled Chiller at the jail. Eight bids were received with W.D. Rogers Mechanical Contractors as the lowest bidder whose specifications fulfilled the requirements outlined in the bid. The price bid by W.D. Rogers Mechanical Contractors is $189,000. The amount budgeted is $225,000. All contract documents have been completed and are attached to this item. Background provided by Facility Maintenance: "The air cooled chiller at Okaloosa County Department of Corrections is more than 20 years old. It was put on the 5-year CIP over eight (8) years ago and it’s been on the top of the CIP list for more than three (3) years. Maintaining equipment that is this antiquated is expensive, time consuming and it’s becoming difficult to find replacement parts." OPTIONS: Approve/Disapprove the request to approve the bid submitted by W.D. Rogers Mechanical Contractors for an air cooled chiller and for the Chairman to sign contracts. RECOMMENDATION: Staff recommends approval to award bid to W.D. Rogers Mechanical Contractors and for the Chairman sign the contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 377  RECEIVED DEC 31 . CONTRACT & LEASE INTERNAL COORDINATION SHEET Contract/Lease Number: Tracking Number: ____ Contractor/Lessee Name: Grant Funded: YES_ NOX Purpose: (71.k Date/Term: 1. LII GREATER THAN $50,000 Amount: 2. 0 GREATER THAN $25,000 Department: 3. LI $25,000 OR LESS Dept. Monitor Name: /c3Cu/ Document has been reviewed and includes any altadrrenls or exhibits. Purchasing Review Procur ent re nts e et: _________________ Date: /7_3'1J3 Purc asi iecr or degnee Risk Management Reviey , Id ze , Approved as written b-/- /ii), - Date: Risk Manager drdesignee ,L.JIe.L hev 54V- A County Attorney Review edo it / Date:____ Attorney / Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Ma Packet Pg. 378 Joanne Kublik From: Donald Turner Sent: Tuesday, February 25, 2014 2:33 PM To: Zan Fedorak; Jack Allen; Joanne Kublik Cc: Robert Sawyer; Path Hanna Subject: FW: Jail chiller bid Attachments: 301-3120 Fund.pdf Jack, Please award the contract to the apparent low bidder, W.D. Rogers Mechanical Contractors, for the replacement of the chiller at the county jail. Funding for the project is in the 301-3120 Fund, Dept. 562245 (attached). Sincerely, / Donald L. Turner, Director Facilities Maintenance Office: (850) 689-5790 Fax: (850) 689-5630 From: Robert Sawyer Sent: Tuesday, February 25, 2014 2:14 PM To: Donald Turner Subject: Jail chiller bid Don the name of the company is W.D. Rogers Mechanical Contractors 3018 N. Davis Hwy. Pensacola, Fl. Bid price $189,990.00 for the Jail chiller replacement. Packet Pg. 379  H 0 0 N 0 0 HO 0 N N N N 0 H 0 0 H