Okaloosa County BOCC — April 15, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 15, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Visitors Guide RFQ & Review Committee DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval to issue a Request for Qualifications (RFQ) for the design and production of the 2014-2015 Visitors Guide and appoint the following members of the review committee: Tourist Development Department Director, Research and Development Manager, Marketing Manager, and a member of the Tourist Development Council (or a member of the Board of County Commissioners if so desired). The Purchasing Department will coordinate the process and serve as a facilitator for meetings of the review committee. BACKGROUND: The Tourist Development Department’s ad agency issued a Request for Proposals (RFP) for design and production of the 2014-2015 Visitors Guide in late 2013 that drew three responses. The way in which the RFP was issued may not have been in compliance with County policy controls. Staff would like to issue an RFQ for the design and production of the 2014-2015 Visitors Guide in accordance with the County’s purchasing policy. The TDD will issue a letter to current advertisers informing them the process has been delayed, and they may plan to participate with ad pricing offered at a similar rate. The Tourist Development Council unanimously approved County Purchasing coordination of the 2014-2015 Visitors Guide at its February 27, 2014 meeting. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve the issuance of a Request for Qualifications (RFQ) for the design and production of the 2014-2015 Visitors Guide and appointment of the aforementioned members of the review committee. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator