Okaloosa County School Board — Workshop Meeting, October 27, 2025 — reading text

27, 2025 - Workshop Meeting Type : Action Preferred Date : Oct 27, 2025 Absolute Date : Oct 27, 2025 Recommended Action : Motion to Approve Reinstatement/Reimbursement of sick leave due to line-of-duty illness/injury/medical examination. Public Content The purpose of this item for approval is to reinstate/reimburse sick leave to employees who became ill or injured while at work while on duty.  Name School Hours Baleigh Cumbie Lewis School 18.00 Emis Roye Northwood Elementary 30.00 Barbara Lucht Lewis School 16.50 Jami Shaeffer Northwood Elementary 75.00 Felicia Ritnour Lewis School 15.00 Yarnette Wiley Walker Elementary 13.50 For more information, contact Lee Hale at 850-833-5801 8. Superintendent's Human Resources Recommendations Subject : 8.8 Leave Without Pay, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Workshop Meeting Type : Action Preferred Date : Oct 27, 2025 Absolute Date : Oct 27, 2025 Recommended Action : Motion to approve leave without pay. Public Content The purpose of this item is to receive approval for employees who took leave and will not be paid for their leave. For more information, contact Lee Hale at 850-833-5801. 10. Construction Program/Owner's Representative's Business Subject : 10.1 Program Status Report by the Board's Representative to the Construction Program Meeting : Oct 27, 2025 - Workshop Meeting Type : Action, Information 10. Construction Program/Owner's Representative's Business Subject : 10.2 Tag-On Bid Purchase over $50,000: AstroTurf Corporation, Choctawhatchee High School, Niceville High School, Crestview High School and Baker School presented by Dr. Bill Smith, Program  Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Workshop Meeting Type : Action Preferred Date : Oct 13, 2025 Absolute Date : Oct 13, 2025 Dollar Amount : $5,124,162.00 Budget Source : Capital - COPs 2024 Recommended Action : Motion to approve AstroTurf Synthetic Turf at Choctawhatchee High School, Niceville High School, Crestview High School and Baker School. Public Content Request approval to convert the Football Fields from Natural Grass to Synthetic Turf at Choctawhatchee High School in the amount of $1,342,968; Niceville High School in the amount of $1,124,709; Crestview High School in the amount of $1,306,612 and Baker School in the amount of $1,297,948, the grand total amount of $5,072,237. Owner Direct Purchase (ODP) will be written to Synthetic Turf Resources (Turf) and Liberty Tire (Infill) through AEPA Cooperative Contract #024-A for Sales Tax Savings, please see attached quotes. Funding will be paid from Capital - COPs 2024. Engineering Services will be provided by Choctaw Engineering at Choctawhatchee High School in the amount of $13,350.00; Niceville High School in the amount of $6,600.00; Crestview High School in the amount of $15,300.00; and Baker School in the amount of $16,675.00. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments AstroTurf Quote, AEPA Worksheet, SOV - Choctaw HS.pdf (1,480 KB) AstroTurf Quote, AEPA Worksheet, SOV- Niceville HS.pdf (1,481 KB) AstroTurf Quote, AEPA Worksheet, SOV - Crestview HS.pdf (1,488 KB) AstroTurf Quote, AEPA Worksheet, SOV - Baker School.pdf (1,471 KB) Choctaw Job No. 2021-131-D.pdf (1,948 KB) Niceville Job No 2021-128-E.pdf (384 KB) Crestview HS Job No. 2021-129-F.pdf (1,929 KB) Baker Job No. 2021-130-I.pdf (1,928 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #39, Scope Modification #3, GMP Okaloosa Technical College (OTC) New Parking Lot, presented by Dr. Bill Smith, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Workshop Meeting Type : Action Preferred Date : Oct 27, 2025 Absolute Date : Oct 27, 2025 Fiscal Impact : Yes Dollar Amount : $542,520.00 Budgeted : Yes Budget Source : Capital 1.50 Mill & Self-Insured Medical Fund Recommended Action : Motion to approve TPM Program #6, Task Order #39, Scope Modification #3, GMP Okaloosa Technical College (OTC) New Parking Lot, in the amount of $542,520.00. Public Content Approval is requested for TPM Program #6, Task Order #39, Scope Modification #3, GMP Okaloosa Technical College (OTC) New Parking Lot. Scope of Work: This project consists of the construction of a new asphalt parking lot with appropriate striping and signage near the entrance off Lewis Turner Blvd. The new parking lot will include concrete curb and gutter systems, underground storm sewer and required structures, new 1" water service and a new sanitary sewer stub up for future connection. Lot drainage will be collected in a new retention pond. A portion of the parking lot will be used by the new employee health clinic. After the project is complete, the Capital 1.5 Mill funding will be reimbursed by the Medical Fund for the cost of the number of parking spaces to be used by the clinic. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO39 SM#3 GMP OTC Paving Ver 1.0.pdf (223 KB) TO#39 OTC Parking Project Comparison Spreadsheet.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.4 Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Workshop Meeting Type : Action Preferred Date : Oct 27, 2025 Absolute Date : Oct 27, 2025 Dollar Amount : $140,000.00 Budget Source : Capital - Sales Tax Recommended Action : Motion to approve the increased amount to Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition, Furniture, Fixtures & Equipment (FF&E) increasing the amount but not to exceed from $160,000.00 to $300,000.00, which is an increase of $140,000.00. Public Content Approval is requested to increase the amount to Program #6, Task Order #38, GMP for District-Wide Fine and Performing Arts, Niceville High School Band Room Addition, Furniture, Fixtures & Equipment (FF&E) increasing the amount but not to exceed from $160,000.00 to $300,000.00, which is an increase of $140,000.00. Niceville High School Band Room Addition: Increase the previously funded and approved on May 12, 2025, Furniture, Fixtures and Equipment (FF&E), for the purpose of purchasing additional required Instrument Storage Furniture for installation in the new Band Room Addition. Please contact Dr. Bill Smith for additional information, 689-7158. 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Oct 27, 2025 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Oct 27, 2025 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure