Okaloosa County School Board — Workshop Meeting, October 27, 2025 — reading text

provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Tag-On Bid Purchase Over $50,000: Polar King International, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $93,571.54 Budgeted : Yes Budget Source : Federal Fund, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of freezer/cooler equipment for Pineview School in the amount of $93,571.54 Public Content Request approval to purchase freezer/cooler equipment for Pineview School in the amount of $93,571.54. The purchases are made through Brevard ITB-25-0285-B-MC and funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments Polar King Quote.pdf (460 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 2025-2026 Uniform Statewide Assessment Calendar, presented by Sheila Lightbourne, Assistant Superintendent of Academics and Student Services, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2025-2026 Uniform Statewide Assessment Calendar. Public Content The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. For additional information please contact Shelia Lightbourne, Assistant Superintendent of Academics and Student Services, 850-833- 5888. File Attachments Uniform Statewide Assessment Calendar 2025-2026.pdf (358 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 Quarterly School Safety Compliance Report – 1st Quarter (2025-2026 SY), in accordance with Rule 6a-1.0018(4)(f), F.A.C., presented by Danny Dean, Director, Office of Safe Schools, and  recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 27, 2025 Absolute Date : Oct 27, 2025 Fiscal Impact : No Budgeted : No Budget Source : Not applicable Recommended Action : Motion to approve the Quarterly School Safety Compliance Report. Public Content In accordance with Rule 6a-1.0018(4)(f), F.A.C., at least quarterly, the School Safety Specialist must report to the Superintendent and the Board any noncompliance by the District with laws or rules regarding school safety. Records, information, photographs, audio and visual presentations, schematic diagrams, surveys, recommendations, or consultations or portions thereof relating directly to the physical security or fire-safety systems of the facility or revealing security or fire-safety systems held by an agency is confidential and exempt from release as a public record pursuant to § 119.071(3), Florida Statutes. For additional information, please contact Danny Dean, 850-226-4815. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Renewal of Agreement with TSA Consulting Group for Administrative Service of OCSD 403(b) / 457(b) Plans, presented by Sarah Cato, Risk Management Director, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 27, 2025 Absolute Date : Oct 27, 2025 Fiscal Impact : No Recommended Action : Motion to approve renewal of the Agreement with TSA Consulting Group for Administrative Service of the 403(b) / 457(b) Plans. Public Content TSA Consulting Group has presented the attached documents to extend the agreement with Okaloosa County School District for the administration of the 403(b)/457(b) program at an increased rate charged in the 2025 plan year by $0.25 resulting in total $27.00 per year billed monthly and an additional increase the year of 2028 by $0.25 resulting in $30.00 per year billed monthly. The current arrangement requires that investment providers pay for the administration of the retirement plans in which they participate was negotiated by TSACG in 2009 to reduce and eliminate all employer fees for administrative services and has not changed in over 10 years. It is their intent to continue this arrangement in the future for public sector clients, thereby continuing to ensure that they continue to avoid all administrative costs for the retirement plans maintained for their employees. The attachment includes: Agreement Extension Increase Administrative Costs to investment providers Plan administrative Agreement File Attachments Okaloosa County FL Extension Letter Fee Amendmnt 2025.pdf (477 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Self-Help Project, Purchase and Install a New Play Structure at Plew Elementary School, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Oct 27, 2025 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 27, 2025 Absolute Date : Oct 27, 2025 Dollar Amount : $33,619.00 Recommended Action : Motion to approve the Self-Help Project to purchase and install a new play structure at Plew Elementary School. Public Content Plew Elementary School is requesting School Board approval of a Self-Help project to purchase and install a new play structure for the Kindergarten Playground. The Parent Leadership Organization (PLA) is completely funding this project. See attached letter for additional information. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments Letter from Tammy Matz, Principal.pdf (138 KB) Giffen Recreation Estimate Q25-1354.pdf (2,357 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Computer Science Teacher Bonus Grant application for Fiscal Year 2025-2026, presented by Jennifer Beasley, Program Director, Career and Technical Education, and recommended by the Superintendent for